The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation ta tender THE CONSTRUCTION OF A PEDAGOGIC BLOCK OF EIGHT (08) CLASSROOMS, F0UR(04) OFFICES AND FOUR (04) TOILETS IN SOME SECONDARY SCHOOLS IN THE SOUTH^-WEST REGION IN TWO (02) LOTS BY EMERGENCYPROCEDURE

The works comprise notably:

preliminary works and site installation;

earth works;

foundation;

masonry/elevation;

carpentry/joinery;

metallic works;

electricity;

plumbing;

painting;

aluminium glass work and tiling

Drainage.

The works of this tender are constituted in TWO (02) LOTS as thus;

Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts

Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2025 financial year through budget head

(imputation) N°.

The file may be consulted during working hours at cabinet of the President of Regional

Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on the COLEPS

platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.ARMP.cm) or on any other electronic means of communication indicated by the Project Owner (to be specified).

5.                  Acquisition of tender file

However, the submission of the hard copy or soft copy shall be subject to the payment of the Tender File purchase fees.

The submission is done electronically, the bid should be forwarded by the tenderer on the

COLEPS platform or any other means of electronical communication indicated by Project Owner

not later than theeL/²⁵/2025 at 11.00 a.m., local time. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible

indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and

constitute the tenderer's offer are the following:

·                     5 MB for the Administrative file;

·                     15 MB for the Technical offer;

·                     5MB for the Financial offer. The following formats are accepted:

·                     PDF format for text documents;

·                     JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be _________

transmitted according te the sizes indicated above.

13.         Admissibility of bids

The administrative documents, the technical offer and the financial offer must be placed in

separate envelopes and submitted in a sealed envelope.

The Project Owner will not accept:

Envelopes bearing indications of the tenderer's identity;

Envelopes received after the deadline for submission;

Applications that do not comply with the submission method.

Envelopes without an indication of the identity of the tender file;

Failure to comply with the number of copies indicated in the RPAO or bids in copies

only;

Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procédure. A bid bond submitted but not relating to consultation concerned shah be considered as absent

The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is Six (06) Months per lot.

This periocl runs from the date of notification of the service order to start the work

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of three million Pive hundred and eighty thousand two hundred and thirty-three (3 580 233) for lot 1 and three million six hundred thousand for lot 2, valid for thirty (30) days beyond the initial date limit of validity of bids.

The bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication.

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance ta issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shah! not be accepted

The submission is done electronically, the bid should be forwarded by the tenderer on the

COLEPS platform or any other means of electronical communication indicated by Project Owner

not later than theeL/²⁵/2025 at 11.00 a.m., local time. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible

indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and

constitute the tenderer's offer are the following:

·                     5 MB for the Administrative file;

·                     15 MB for the Technical offer;

·                     5MB for the Financial offer. The following formats are accepted:

·                     PDF format for text documents;

·                     JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be _________

transmitted according te the sizes indicated above.

13.         Admissibility of bids

The administrative documents, the technical offer and the financial offer must be placed in

separate envelopes and submitted in a sealed envelope.

The Project Owner will not accept:

Envelopes bearing indications of the tenderer's identity;

Envelopes received after the deadline for submission;

Applications that do not comply with the submission method.

Envelopes without an indication of the identity of the tender file;

Failure to comply with the number of copies indicated in the RPAO or bids in copies

only;

Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procédure. A bid bond submitted but not relating to consultation concerned shah be considered as absent

The bids shah be opened in a single phase. The administrative, technical and financial bids shall be opened on, the 06/05/2025 at 11.00 a.m., local time by the South West Regional Assembly Internal Tender's Board in the conference hall of the Regional Assembly, in the presence of the bidders or a duly authorized representatives having full knowledge of the file (power of attorney). Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

The eliminatory criteria are the following:

Absence of bid bond at the opening of bids and its consignment receipt delivered

by the CDEC ;

Failure to submit, beyond the 48 (forty-eight) hours deadline alter the opening of

bids, a document of the administrative file deemed non-compliant or absent

(except the bid bond);

False declarations, fraudulent schemes or forged documents;

Failure to comply with 75% essential criteria (75% referring to the qualification

threshold of technical bids);

Absence of the sworn statement for not having abandoned contracts during the last

three years in the south west region;

Absence of a quantified unit price in the financial offer

i.        Essential criteria

The criteria relating to the qualification of candidates are the following:

Financial situation

Reference of the enterprise

Personnel

Equipment

Technical proposai (methodology and planning of execution)

NB: BIDDERS WITH CATEGORISATION CERTIFICATES SHOULD INCL UDE IT IN THEIR FILE,

The contract shall be awarded to lowest bidder fulfilling the best technical and financial conditions.

Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,