The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation to tender FOR THE CONSTRUCTION OF A BLOCK OF TWO CLASSROOMS IN SOME SECONDARY SCHOOLS IN THE SOUTH WEST REGION IN THREE (03) LOTS BY EMERGENCY PROCED URE

The works comprise notably:

preliminary works and site installation; earth works;

-        foundation;

masonry/elevation; carpentery/joinery; metallic works;

-        electricity;

-        plumbing; painting; Drainage.

The works of this tender are constituted in Three (03) lots as thus;

Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts

Works which formed the subject of this invitation ta tender shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2025 financial year through budget head {imputation)

The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted offline on the COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website [www.ARMP.cm) or on any other electronic means of communication indicated by the Project Owner

The file may be obtained from the same address above as soon as this notice is published against payment of the sum of 40,000 (forty thousand) francs CFA, payable at the South West Regional Assembly Treasury. It is equally possible to obtain the soft copy of the file through free download at the above-mentioned addresses. However, the submission of the hard copy or soft copy shall be subject to the payment of the Tender File purchase fees

/x/2025 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·                     5 MB for the Administrative file;

·                     15 MB for the Technical offer;

·                     5MB for the Financial offer. The following formats are accepted:

·                     PDF format for text documents;

·                     MEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

N.B. The original of the administrative document should be presented during online opening session.

13. Admissibility of bids

The administrative documents, the technical offer and the financial offer must be placed in separate envelopes and submitted in a sealed envelope.

The Project Owner will not accepta-                                                                                                           ‑
Envelopes bearing indications of the tenderer's identity;

Envelopes received after the deadline for submission;

Applications that do not comply with the submission method.

Envelopes without an indication of the identity of the tender file;

-        Failure to comply with the number of copies indicated in the RPAO or bids in copies only;

Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or

institution approved by the Minister in charge of finance to issue bonds for public contracts or the Failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted

The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is three (03) months per lot.

This period runs from the date of notification of the service order to start the work

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose Iist is found in document No. 14 of the Tender File, of an amount of three hundred and sixty thousand (360 000) for lot 1 and four hundred thousand (400 000) CFA francs for lot 2 & 3, valid for thirty (30) days beyond the initial date lirait of validity of bids. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication.

The bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of Tune 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted.

5.                  Consultation of tender file

The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted offline on the COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website [www.ARMP.cm) or on any other electronic means of communication indicated by the Project Owner

/x/2025 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·                     5 MB for the Administrative file;

·                     15 MB for the Technical offer;

·                     5MB for the Financial offer. The following formats are accepted:

·                     PDF format for text documents;

·                     MEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

N.B. The original of the administrative document should be presented during online opening session.

13. Admissibility of bids

The administrative documents, the technical offer and the financial offer must be placed in separate envelopes and submitted in a sealed envelope.

The Project Owner will not accepta-                                                                                                           ‑
Envelopes bearing indications of the tenderer's identity;

Envelopes received after the deadline for submission;

Applications that do not comply with the submission method.

Envelopes without an indication of the identity of the tender file;

-        Failure to comply with the number of copies indicated in the RPAO or bids in copies only;

Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or

institution approved by the Minister in charge of finance to issue bonds for public contracts or the Failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted

The bids shall be opened in a single phase. The administrative, technical and financial bids shall be opened on, the^06/05/2025 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).

Only tenderers may attend this opening session or be represented by a single persan of their choice, duly authorised, even in the case of a group of companies.

Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shah be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

N.B. The original of the administrative document should be presented during online opening session.

The eliminatory criteria are the following:

Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC ;

Failure to submit, beyond the 48 (forty-eight) hours deadline alter the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);

-        False declarations, fraudulent schemes or forged documents;

Failure to comply with 75% essential criteria (75% referring te the qualification threshold of technical bids);

-        Absence of the sworn statement for not having abandoned contracts during the last three years;

-        Absence of a quantified unit price in the financial offer; ii. Essential criteria

The criteria relating to the qualification of candidates are the following: Financial situation

-        Company references

Personnel

Equipment

methodology and planning of execution

BIDDERS WITH CATEGORISATION CERTIFICATES SHOULD INCLUDE IT IN THEIR FILE.

The jobbing order shall be awarded to lowest bidder fulfilling the technical and financial conditions

Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly