AGENCE DE RÉGULATION DES MARCHÉS PUBLICS

1.Objet New(Additif)

The President of the South West RegionaI Executive Council, the Contracting Authority, hereby launches an open national invitation to tender REHABILITATION OF SOME WATER SCHEMES IN LEBIALEM DIVISION

2.Consistance des prestations New(Additif)

Theworks_comprise-notably^{._________________________________________________________________________________________________________________}

· Preliminary works;

_____ • Cleaning and protection of catchment _____

· Rehabilitation of old catchment/construction of new catchment

· Storage facilities

· Pump installation

· Control chambers

· Distribution network( stand taps)

· Miscellaneous.

3.Cout Prévisionnel New(Additif)

The estimated cost alter preliminary studies is detailed as follows;

LOTS	PROJECTS	ESTIMATED COST
LOT 01	REHABILITATION OF NDUNGATED WATER PROJECT-ALOU SUB-DIVISION	26,300,000
LOT 02	REHABILITATION AND EXTENSION OF MBEGLE WATER PROJECT IN ALOU SUE-DIVISION	16,557,896

4.Allotissement New(Additif)

The works of this tender are constituted in Two (02) lots as thus;

LOTS	PROJECTS	MUNICIPALITY	DIVISION
LOT 01	REHABILITATION OF NDUNGATED WATER PROJECT-ALOU SUB-DIVISION	ALOU	LEBIALEM
LOT 02	REHABILITATION AND EXTENSION OF MBEGLE WATER PROJECT IN ALOU SUB-DIVISION	ALOU	LEBIALEM

5.Participation et origine New(Additif)

Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts

6.Financement New(Additif)

Works which formed the subject of this invitation to tender shah be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2025 financial year through budget head (imputation)

N°.

7.Consultation du Dossier New(Additif)

The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm. on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner.

8.Acquisition du Dossier New(Additif)

The file may be obtained from the same address above as soon as this notice is published against payment of the sum of 30,000 (thirty thousand) francs CFA, payable at the South West Regional Assembly Treasury. It is equally possible to obtain the electronic version of the Tender File by downloading it free of charge through the addresses indicated above. However, online submission is subject to the payment of Tender File purchase fees.

9.Remises des offres New(Additif)

The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not later thae/⁰ 6':72025 at 10am prompt. A backup copy of the bid registered on USE key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

· 5 MB for the Administrative file;

· 15 MB for the Technical offer;

· 5MB for the Financial offer. The following formats are accepted:

· PDF format for text documents;

· JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

13. Admissibility of bids

The administrative documents, the technical offer and the financial offer must be placed in separate envelopes and submitted in a sealed enveiope.

The Project Owner will not accept:

- Envelopes bearing indications of the tenderer's identity;

Envelopes received after the deadline for submission;

- Applications that do not comply with the submission method.

Envelopes without an indication of the identity of the tender file;

- Failure te comply with the number of copies indicated in the RPAO or bids in copies only;

Any incomplete- offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to -comply with the model documents in the Tender -File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted.

10.Delai de Livraison New(Additif)

The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is three (03) months per lot.

This period runs from the date of notification of the service order to start the work.

11.Cautionnement Provisoire New(Additif)

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of the following amounts:

LOTS	PROJECTS	Bid bond
LOT 01	REFIABILITATION OF NDUNGATED WATER PROJECT-ALOU SUB-DIVISION	526,000
LOT 02	REFIABILITATION AND EXTENSION OF MB EGLE WATER PROJECT IN ALOU SUB-DIVISION	331,158

valid for thirty_______________________________________________________ (30) days beyond the minai date lima of validity of bids.

The bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of lune 2024 relating to^-the^-modalities of constitution, deposit, conservationTrestitution-and withdrawal of-bond on public contracts. The bid bond should be-stampedSlid carry the hand written inscription from the financial institution for authentication.

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultationeGoncernei,,sh,all be congered as absent. The bid bond presented-by-e-tenderer at the bid opening session shah not be accepted.

12.Recevabilité des Offres New(Additif)

The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not later thae/⁰ 6':72025 at 10am prompt. A backup copy of the bid registered on USE key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

· 5 MB for the Administrative file;

· 15 MB for the Technical offer;

· 5MB for the Financial offer. The following formats are accepted:

· PDF format for text documents;

· JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

13. Admissibility of bids

The administrative documents, the technical offer and the financial offer must be placed in separate envelopes and submitted in a sealed enveiope.

The Project Owner will not accept:

- Envelopes bearing indications of the tenderer's identity;

Envelopes received after the deadline for submission;

- Applications that do not comply with the submission method.

Envelopes without an indication of the identity of the tender file;

- Failure te comply with the number of copies indicated in the RPAO or bids in copies only;

Any incomplete- offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to -comply with the model documents in the Tender -File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted.

13.Ouverture des Plis New(Additif)

The bids shall be opened ina single phase. The administrative, technitarland financial bids shall be opened on, the -07/05/2025 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).

Only tenderers may attend this opening session or a single representative of their choice, duly authorised, even in the case of a group of companies.

Under pain of being rejected, the required administrative documents must be submitted in originale or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.

N.B. The original of the administrative document should be presented during online opening session.

14.Critères d'évaluation New(Additif)

14. The eliminatory criteria are the following:

Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC;

Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);

False declarations, fraudulent schemes or forged documents;

- Failure to comply with 75% essential criteria (75% referring to the qualification threshold

of technical bids);

Absence of the sworn statement for not having abandoned contracts during the last three

years in the South West Region;

- Absence of a quantified unit price in the financial offer;

ii. Essential criteria

The criteria relating to the qualification of candidates are the following:

Financial situation of the bidder

Reference of the enterprise

- Personnel

Equipment

Methodology and planning of execution

NB: BIDDERS WITH CATÉGORISATION CERTIFICATES SHOULD INCLUDE IT IN THEIR FILE.

15.Attribution New(Additif)

The jobbing order shall be awarded to lowest bidder fulfilling the technical and financial conditions.

16.Durée Validité des Offres New(Additif)

Bidders will remain comnnitted to [heir bids for ninety (90) days from the initial deadfirïe^—ét for the submission of bids.

17.Renseignements Complémentaires New(Additif)

Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,