The President of the South West Regional Executive Calma, the Contracting Authority, hereby launches an open national invitation ta tender FOR THE CONSTRUCTION OF TWO SOLAR-POWERED BOREHOLES WITH OVERHEAD TANKS IN SOME LOCALITIES IN MANYU DIVISION OF THE SOUTH WEST REGION IN TWO (02) LOTS
1. The works comprise notably:
· Preliminary works; Drilling works;
· Design-Cleaning and Development-Pumping test;
· Superstructure (supply of 5000L tank, tower 7m high, 4*4 Pence)
· installation Solar panel & solar pump;
· distribution network( stand taps)
· Maintenance System.
The estimated cost after preliminarystudies is detailed as follows;
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LOTS |
PROJECTS |
ESTIMATED COST |
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LOT 01 |
CONSTRUCTION OF A SOLAR POWERED BOREHOLE AT BIR |
18 000 000 |
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LOT 02 |
CONSTRUCTION OF A SOLAR POWERED BOREHOLE |
Participation is opened to ail duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts
Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2025 financial year through budget head (imputation)
The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. [t can equally be consulted online. on COLEPS platform at
http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner.
The hard copy of the file may be obtained at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published against payment of a non-refundable sum of 30,000 (thirty thousand) francs CFA, payable at the South West Regional Assembly Treasury. It is equally possible to obtain the electronic version of the Tender File by downloading it free of charge through the addresses indicated above. However, online submission is subject to the payment of Tender File purchase fees.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not lacer than 07-/05---/2025 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B: File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 15 MB for the Technical offer;
· 5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is three (03) months per lot.
This period runs from the date of notification of the service order to start the work
Bach bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of three hundred and sixty thousand (360 000) per lot, valid for thirty (30) days beyond the initial date limit of validity of bids.
The bid bond shall be provided in accordante with the Circular Letter No. 000019/LC/MINMAP of Sth of Lune 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for
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The absence of the bid bond issued by a first-rate bank-or financial body of first category authorised
by the Minister in charge of Finance ta issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the
consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the
bid opening session shall not be accepted
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not lacer than 07-/05---/2025 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B: File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 15 MB for the Technical offer;
· 5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
The bids shah be opened in a single phase. The administrative, technical and financial bids shah be opened on, the 07/05-/2025 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).
Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.
_________ Unclex_paiii_a_being_rejPcted, the_required_administrative_clocuments_must_be_submitted in
originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shah be no later than 3 (three) months old from the original deadline for the submission of tenders or
must have been issued after the date of signature of the Tender Notice.
In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shah be rejected.
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N.B. The original of the-adminigtratiiiiiibéimettstiotj14-beetesented during online opening session.
Eliminatory criteria
The eliminatory criteria are the following:
Absence of hid bond at the opening of bids with its consignment receipt delivered by the CDEC ;
Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond); False declarations, fraudulent schemes or forged documents;
- Failure to comply with 75% essential criteria (75% referring to the qualification threshold of technical bids);
- Absence of the sworn statement for not having abandoned contracts during the last three years in the South West region;
- Absence of a quantified unit price in the financial offer; Essential criteria The criteria relating to the qualification of candidates are the following:
- Financial situation Experience
- Personnel Equipment methodology and planning of execution
The jobbing order shall be awarded to lowest bidder fulfilling the technical and financial conditions.
Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids
Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,