Within the framework of 2025 Public Investment Budget of MINDDEVEL, the Mayor of Buca Council, Contracting Authority, hereby launches' an Open National Invitation to tender BY EMERGENCY PROCEDURE N°: 001/ONIT/BUEA COUNCIUBCTB/2025 OF 3rd April 2025
FOR
Construction of a Civil Status and Ceremonial Event Center at the New Council Premises phase I
The works comprise the output of the preliminary studies, foundation works, face works, nietal work, electricity, painting, etc
The estimated cost after preliminary studies is as fol lows:
|
Description |
A mount/FCFA |
|
|
|
|
Construction of a Civil Status and Ceremonial Event Center at |
100,000,000 |
|
the New Council Premises phase |
The work is in a one (01) Lot as follows: Construction of a Civil Status and Ceremonial Event Center at the New Council Premises phase I
Participation is open to duly-legalized Cameroonian enterprises or companies that fulfill the requirements of this invitation to tender
Works winch form the subject of tins open invitation to tender shah .be financed by Public Investrnent Budget of the 2025 financial year,
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[ FINANCING BODY |
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|
BUDGET HEAD |
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Record No |
|
L BIP MINAS 2025 |
59 |
42 |
07! 05 641950 464211 |
711 |
JA07345 |
[nterested eligible bidders may obtain further information during working hours as from the date of publishing of this tender notice, at the project and Development Unit of the Buea Council, Rootn 213 Tel: +237 677 618 917
The complete tender file may be obtaincd from the COLEPS platform as soon as ihis notice is published against a payment of a non-refundable sum of One hundred thousand (100,000) FCFA payable at the Buea Council Treasury
The submission of bids shah be done online on the COLEPS website not tater than 06'h May 2025 atIlla.m.
The offer must bc transmitted by the bidder on the COLEPS platform. A backup copy of thc offer.saved on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention within the time limits. N.B.: File size and format, the maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer. The accepted formats are as follows:
· PDF format for tcxt documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.
NB: Any incomplete offer in accordance with the prescriptions of the Tender File shah be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
The maximum execution deadline provided for by the Contracting Authority shah be: Five (05) months
Each bidder must include in his administrative documents, a bid bond issued by a firstrate banking establishment approved by die Ministry in charge of finance and whose list is found in document No. 11 of the Tender File, of an amount of (see table attached) and vali'd for thirty (30) days beyond die initial date lirait of validity of bids.
|
Description |
Amount of bid bond |
|
Construction of a Civil Status and Ceremonial. Event Center at the New Council Premises phase 1 |
2,000,000 FCFA |
The bid bond provide in accordante with the Circular Letter No. 000019/LC/MINMAP of 5th of June 2024 relating to the modalitics of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.
The absence of the bid bond issued l'y a first-rate bank or financial body of first category authorized by the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shah be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.
The submission of bids shah be done online on the COLEPS website not tater than 06'h May 2025 atIlla.m.
The offer must bc transmitted by the bidder on the COLEPS platform. A backup copy of thc offer.saved on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention within the time limits. N.B.: File size and format, the maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer. The accepted formats are as follows:
· PDF format for tcxt documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.
NB: Any incomplete offer in accordance with the prescriptions of the Tender File shah be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
The bids shah be opened in a single (01) phase on the 6th' May 2025 atlqa.m. local time by the Buea Council Internai Tender Board in Room 106 Buea Councii Chambers. Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.
The required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shah be no later than 3 (three) months old from the original deadline for the subrnission of tenders or must have been issued after the date of signature of the Tender Notice.
In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shah be rejected.
NB: The original copies of the Administrative documents must be presented for verification during the opening of bids session by the bidder.
Any bid not meeting with the requirements of the Tender File will be declared
inadmissible.
A. ELIMINATORY CRITERIA
The eliminatory criteria are idcntificd as follows:
· Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC ;
Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (cxcept the bid bond);
False declarations, fraudulent schemes or forged documents;
ee Failure te comply with 70% essential criteria (70% referring to the qualification thresho Id of technical bids)
§ Execution tirrie greater than that prescribed in the Tender
· False statcmcnt or falsified documents in the Tender Files; Omission in the financial offer of a quantificd unit price
· Presence on MINMAP's list of Enterprises which abandoned the execution of contracts;
B. ESSENTIAL CRITERIA:
The criteria relating to the qualification of candidates could indicatively be the foIlowing:
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- Methodological approach and relevance of proposed solutions; |
Yes / No |
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- Refcrences of the bidder (attach proof) |
Yes / No |
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- Availability of the essential equipment |
Yes / No |
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- Proof of Ownership or hire of the essential equipment proposed |
Yes / No |
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- Experience of key supervisory staff (at least Civil Engineering Senior Technician with 7 years' experience or Civil Engineer with three (03) years of |
Yes I No |
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experience). |
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- Turnover > 150,000,000 FCFA |
Yes / No |
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-Financial capacity, Access to credit or other financial sources, > 50,000,000 FCFA |
Yes / No |
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- Dead line of execution respected. |
Yes / No |
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-Absence of attestation of site visit and site visit report (attach pictures/photos) signed by the Contractor on his honour |
Yes/No |
The evaluation of the technical offers will be made according to the binary notation (Yes/No) on the basis of the essential points above in accordance with the RPAO, with a threshold of
70% for all the essential criteria taken into account.
The contract shah be awarded to the bidder with the least evaluated financial offer having the technical and administrative files which are in conformity with the tender document/fi le
Bidders will remain committed to their bids for Ninety days (90) days from the initial deadline set for the submission of bids
Complementary information may be obtained during working hours from the office of the Project Development Unit Room 213, Buea Council, Tel. +237 677 618 917.