Within the framework of the Public lnvestment Budget (BIP) MINDER, MINTP and MINHUD for 2025, the Mayor of the Buea Council, Contracting Authority, hereby launches an Open National Invitation to tender by emergence procedure for the Construction and maintenance of drainage structures at Bakweri town to Old GCE Board Junction

The works comprise the following: Cleaning,

Grading and leveling of road platform

Fil! from borrow pit,

Compaction of road platform

Concreting of road Construction of gutters Cleaning of structures,

The estimated cost after preliminary studies is as mentioned below ail taxes inclusive

Participation is open to duly legahzed Cameroonian enterprises or Companies that fulfil the requirements of this invitation to tender

Works which form the sub ect of this invitation to tender, shah be financed by:

Interested eligible bidders may obtain further information during working hours as from the date of publishing of this tender notice, at the project and Development Unit of the Buea Council, Room 213 Tel: +237 677 618 917

The complete tender file may be obtained online from the COLEPS platform as soon as this notice is published against a payment of a non-refundable sum of sixty five thousand (65,000) FCFA payable at the Buea Council Treasury

·  5 MB for the Administrative file;

·  15 MB for the Technical Offer;

·  5 MB for the Financial Offer. The accepted formats are as follows:

·  PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sites indicated above.

NB: Any incomplete offer in accordance with the prescriptions of the Tender File shah' be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but flot relating to consultation concerned shall be.considered as absent. A bid bond presented by a bidder during the bid _ opening session shall not be accepted.

This period runs from the date of notification of the service order to start the work.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 11 of the Tender File, of an amount of (see table attached) and valid for thirty (30) days beyond the initial date limit of validity of bids.

The bid bond provide in accordance with the Circular Letter No. 0000191C/MINMAP of 5th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted

·  5 MB for the Administrative file;

·  15 MB for the Technical Offer;

·  5 MB for the Financial Offer. The accepted formats are as follows:

·  PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sites indicated above.

NB: Any incomplete offer in accordance with the prescriptions of the Tender File shah' be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but flot relating to consultation concerned shall be.considered as absent. A bid bond presented by a bidder during the bid _ opening session shall not be accepted.

The bids shall be opened in a single (01) phase on the 2nd May 2025 at 2p.m. local time by the Buea Council Internai Tender Board in Room 106 Buea Council Chambers.

Only tenderers may attend this opening session or be represented by a single persan of their choice, duly authorised, even in the case of a group of companies.

The required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative àuthority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty­eight) hours deadline granted by the Board, the file shall be rejected.

NB: The original copies of the Administrative documents must be presented for verification during the opening of bids session by the bidder.

Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the

administrative file deemed non-compliant or absent (except the bid bond);

§  False declarations, fraudulent schemes or forged documents;

·         Failure to comply with 70% essential criteria (70% referring to the qualification threshold of technical bids)

·         False statement or falsitied documents in the Tender Files;

·         Omission in the financial offer of a quantified unit price

Presence on MINMAP's list of Enterprises which abandoned the execution of contracts;

Absence of an element in the financial offer (submission, Bill of quantities and cost estimate, Schedule of Unit

Prices, Sub-detail of Unit Price);

·         Execution time greater than that prescribed in the Tender that is 4 months

B. ESSENTIAL CRITERIA:

The criteria relating to the qualification of candidates are the following:

Financial situation

Experience

Personnel

Equipment

Technical proposai (methodology and planning of execution)

N.B.: Non-respect of least at 70% of essential criteria shall entail rejection of the bid.

The contract shall be awarded to the bidder with the least financial offer having the technical and administrative files which are in conformity with the tender document/file.

Bidders will remain committed to their bids for One hundred and twenty (120) days from the initial deadline set for the submission of bids.

Complementary information may be obtained during working hours from the office of the Project Development Unit Room 213, Buea Council, Tel. +237 677 618 917.