Within the framework of 2025 Publie Investment Budget of MINHUD, the Mayor of Buea Council, Contracting Authority, hereby launches an Open National Invitation To: N°: 005/ONIT/BUEA COUNCIL/BCTB/2025 of 04/04/2025 for the Supply and Installation of Standalone Solar Street Lights along Major Roads within the Buea Municipality
The works comprise of the following;
Preparatory works (clearing and pegging, work execution plan, and site installation).
- Supply of standalone solar street lights and accessories.
- Installation process (civil works and electrical works)
- Miscellaneous services (Training of a monitoring and maintenance
committee for the system put in place, and supply of a maintenance tool box)
The estimated cost alter preliminary studies is as follows:
Description |
Amount/FCFA |
The Supply and Installation of Standalone Solar Street Lights along Major Roads within the Buea Municipality |
67,485,000 |
Participation is open to duiy legalized Cameroonian enterprises or companies that fulfill die requirements of this invitation to tender.
Works which form the subject of this open invitation to tender shah be financed by Public Investment Budget of the 2025 financial year,
FINANCING BODY |
|
BUDGET HEAD |
|
Record No |
BIP M[NHUD 2025 |
59 38 |
108 02 641950 464211 |
821 |
JA06351 |
Interested eligible bidders may obtain further information during working hours as from the date of publishing of this tender notice, at the project and Development Unit of the Buea Council, Room 213 Tel: +237 677 618 917
The complete tender file may be obtained from die COLEPS Platform as soon as this notice is publishcd against a paymcnt of a non-rcfundable sum of cighty thousand (80,000) FCFA payable at the Buea Cou ncil Treasury
Thc submission of bids shall bc done online on the COLEPS website not Inter than 7ffi May 2025 a tlea.m.
The offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB kcy or CD/DVD must be-sent in a scalcd cnvclope with the clear and legible indication "backup copy", in addition to the above mention within the time limits. N.B.: File size and format, the maximum sizes of the documents that will transit on the platfonn and constitute the biddcr's offer are as follows:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer. The accepted formats are as follows:
· PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with die sizes indicated above.
NB: Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall Iead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be acceptcd
The maximum execution deadline provided for by the Contracting Authority shah be Four (04) months
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 11 of the Tender File, of an amount of (see table attached) and valid for thirty (30) days beyond die initial date limit of validity of bids.
Description |
Amount of bid bond |
The Supply and Installation of Standalonc Solar Street Lights atone Major Roads within the Buea Municipality |
1,349,700 FCFA |
The bid bond provide in accordante with the Circular Letter No. 000019/1-C/MINMAP of 5th of .lune 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.
The absence of the bid bond issued by a first-rate bank or financial body of first category authorized by the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shah be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.
Thc submission of bids shall bc done online on the COLEPS website not Inter than 7ffi May 2025 a tlea.m.
The offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB kcy or CD/DVD must be-sent in a scalcd cnvclope with the clear and legible indication "backup copy", in addition to the above mention within the time limits. N.B.: File size and format, the maximum sizes of the documents that will transit on the platfonn and constitute the biddcr's offer are as follows:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer. The accepted formats are as follows:
· PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with die sizes indicated above.
NB: Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall Iead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be acceptcd
The bids shah be opened in a single (01) phase on the 7" May 2025 at 11 a.m. local tinte by the Buea Council Interna( Tender Board in Room 106 Buea Council Chambers.
Only tenderers may attend this opening session or be represented by a single person of their choice, duly authoriscd, even in the case of a group of companics.
The required administrative documents must be submitted in originals or copies certified by the issuin2 service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shah be no later than 3 (three) months old from the original deadlinc for the submission of tenders or must have becn issued aller the date of signature of the Tender Notice.
In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shah be rejected.
NB: The original copies of the Administrative documents must be presented Tor vcrification during the opening of bids session by the bidder.
Any bid not meeting with the requirements of the Tender File will be declared
inadmissible.
A. ELIMINATORY CRITERIA
The eliminatory criteria are identified as follows:
v Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC ;
v Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);
· False declarations, fraudulent schemes or forged documents;
· Failure to comply with 70% essential criteria (70% referring to the qualification threshold of technical bids)
· Exectition lime greater than that prescribed in the Tender
· False statement or falsified documents in the Tender Files;
· Omission in the financial offer of a quantified unit price
· Presence on MINMAP's list of Enterprises winch abandoned the execution of
contracts;
B. ESSENTIAL CRITERIA:
The criteria relating to the qualification of candidates could indicatively be the fo llowing:
- Methodological approach and relevance of proposed solutions; |
Yes / No |
- References of the bidder (experience of at least two (02) years in similar works)(attach proo 0 |
Yes / No |
- Availability of the essential equipment |
Yes / No |
- Proof of Ownership or hire of the essential equipment proposed |
Yes / No |
|
Yes / No |
- Turnover > 100,000,000 FCFA |
Yes / No |
-Financial capacity, Access to credit or other financial sources, > 30,000,000 FCFA |
Yes / No |
- Deadline of execution respected. |
Yes / No |
-Absence of attestation of site visit and site visit report (attach pictures/photos) signed by the Contractor on his honour |
Yes/No |
The evaluation of the technical offers will be made according to the binary notation (Yes/No) on the basis of the essential points above in accordante with the RPAO, with a threshold of 70% for all the essential criteria taken into aceount.
The contract shah be awarded to the bidder with the least evaluated financial offer having the technical and administrative files which are in conformity with the tender document/file
Bidders will remain committed to their bids for Ninety (90) days from the initial deadline set for the submission of bids.
Complementary information may be obtained during working hours from the office of the Project Development Unit Room 213, Buea Council, Tel. +237 677 618 917.