The Vice-Chancellor of the University of Buea hereby 'annelles Urgent Open National Invitation to Tender for the Supply and Installation of Laboratory Equipment to the Faculty of Engineering, and Technology at the University of Buea.

The services comprise purchasing, transportation, reception and installation of equipment at the Faculty of Engineering and Technology at the UniVersity of Buea.

The works of titis tender are constituted in four lots as follows.

The works of titis tender are constituted in four lots as follows.

This call for tenders is open to all qualified national companies specialised in the domain of building construction.

Works which formed the subject of this invitation to tender shah be financed by the University of Buea Budget, 2025 financial year, Programme 116 Article 610320, Paragraph 116628

The mode of submission selected for this consultation is online.

The file should be obtained from COLEPS platform as soon as this notice is published against payment of the sum of seventy-five thousand (75,000) CFA francs, to be paid into the special ARMP accourt No. 97568660001-28 at BICEC

For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope

Anvith the clear and legible indication "backup copy", in addition to the above mention within the time limits. N.B.: File size and format for online submission, the maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:

· 5 MB for the Administrative file;

·  15 MB for the Technical Offer;

· 5 MB for the Financial Offer. The-accepted formats are as follows:

· PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files te be transmitted in accordance with the sizes indicated above.

NB: Any incomplete offer in accordance with the prescriptions of the Tender File shah be declared

inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of Finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid withoutany other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted

The maximum duration provided by the Project Owner for the execution of these works is Four (04) months. This period runs from the date of notification of the service order to start the work.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File as follows,

Valid for thirty (30) days beyond the initial date limit of validity of bids. Thebid bond provide in accordance with the Circulai- Letter No. 000019/LC/MINMAP of 5`^h of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts 'shah lead to the immediate rejection of the offer. A bid bond submitted but that does rot have any relation with the consultation concerned shah be considered as absent. The bid bond presented by a tenderer at the bid opening session shah rot be accepted.any other procedure.

For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope

Anvith the clear and legible indication "backup copy", in addition to the above mention within the time limits. N.B.: File size and format for online submission, the maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:

· 5 MB for the Administrative file;

·  15 MB for the Technical Offer;

· 5 MB for the Financial Offer. The-accepted formats are as follows:

· PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files te be transmitted in accordance with the sizes indicated above.

NB: Any incomplete offer in accordance with the prescriptions of the Tender File shah be declared

inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of Finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid withoutany other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted

The bids shall be opened in a single phase on the 29/04/2025 at IPM local time by the University of Buea Internai Tenders Board in the Conference Room of the Central Administration Building of the University of Buea.

Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.

Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordante with the provisions of the Special Regulations of the invitation to tender. They shall net be more than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signatUre of the Tender Notice.

In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected. NB: The original copies of the Administrative documents must be presented for verification during the opening of bids session.

Eliminatory criteria

The eliminatory criteria are the following:

- Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC ;

Failure to submit, beyond the 48 (forty-eight) hours deadline after the openinr, of bids, a document Of the administrative file deemed non-compilant or absent (except the bid bond); False declarations; fraudulent schemes or forged documents;

Failure to comply with 70% essential criteria (70% refen^-ing to the qualification threshold of technical bids);

-         Absence'of the

years;

Failure to com• ply with bids file format;

Absence of a quantified unit price in the financial offer;

Absence of an element in the financial offer (submission, Bill of quantifies and cost

estimate, Schedule of Unit Prices, Sub-detail of Unit Price);

Absence of the integrity charter dated and signed;

ii. Essential criteria

N.B.: Non-respect of least at 70% of essential criteria shall entai' rejection of the bid.

The contract shall be awarded to lowest bidder fulfilling the best technical and financial conditions

16.        Bidders will remain committed to their bids for ninciy (90) cIays from the initial deadline set for the subrilission of bids.

Complementary information may be obtained during working hours from the Development Office, Rom 211, of the Central Administrative Building at the University.