The Vice-Chancellor of the University of Buea, the Contraction Authority, hereby launches an Urgent Open National Invitation to Tender for the Construction of Two Surveillance Security Posts for Military Personnel at • the University of Buea.

The works comprise the construction of two separate 3 level structures of approximately 3m by 3m ground area each, to serve as a surveillance post

The estimated costs of the project after preliminary studies is 20,000,000 (twenty million) FCFA including Taxes.

This cal! for tenders is open to all qualified national companies specialised in the domain of building construction.

This project is financed by the Public Investment Budget of the University of Buea, Programme 119 Article 220020, Paragraph 119910

The fi'le  bc consnited on line on the COLEPS piniforrn

The file inay be obtained from COLEPS platform as soon as titis notice is published againsi payinctil of the sum of twenty-five thousaiid (25,000) CFA francs_; to bc Raid into the special MM!' account No, 97568660001-28 at I3ICEC.

For on.line submission by electronic mea ils, the offer must be transmiited by the biddcr on the COLEPS platform. A backup^.'copy cf the offer saved on a USB key or CD/DVD must be sent in a. scaled envelopc with .-the cicar and legible. indication nackup copy", in addition ta the above mention ‘vithin the time limits.

N.B.: File ;:ize and format for online submission, Ille Maximum sizcs of the documents that will transit on the .platform and constitute the.bidder's offer are'as

· 5 MB for the Adinir.istrative, file;

e 15 1\113 for the Technical. Orrer_;

· 5 MB for thcF;n:3ricial Off: ,r.

The iiccopted fort lais arc as fo lows:

· PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used te possibly reduce the size of the files to be transmitted iit accordanee with the sites inclicated above.

NB: Any ineomplete 'offër                                                .aceordance with the prescriptions of the Tender File shah be declared

inadmissible. Especial_tly the absence Of a bicl bond issued by a financial body or institution approved by the Minister in charge of Finance ta issue bonds for public contracts or the failure to comply with the .mortel documents in the Tender File shall lead autoimitically to the rejection of the bid without any other procedure. A bid bond subin ittecl but not relating to consultation concerned shall be consiclered as absent. A bid bond prescnted by a bidder during the bid opening.session Shall net be aceepted.,

The maximum duration provided by the Project Owner for the execution of these works is Four (04) months. This period ruas from the date of notification of the service order to start the work.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of 400,000 (four hundred thousand) FCFA including taxes and valid for thirty (30) days beyond the initial date limit of validity of bids.

The bid bond provides in accordant with the Circular Letter No. 000019/LC/MINMAP of 5`¹¹ of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.

The absence of the bid bond issued by a first-rate bank or financial body of first category authorized by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but which does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted.

For on. Line submission by electronic Mea ils, the offer must be transmitted by the bidder on the COLEPS platform. A backup. 'copy cf the offer saved on a USB key or CD/DVD must be sent in a. scaled envelops with .-the cicar and legible. indication backup copy", in addition ta the above mention ‘within the time limits.

N.B.: File ;:ize and format for online submission, Ille Maximum sizes of the documents that will transit on the .platform and constitute the. Bidder's offer are'as

· 5 MB for the Adinir.istrative, file;

e 15 1\113 for the Technical. Orrer_;

· 5 MB for thcF;n:3ricial Off: ,r.

The incepted fort lais arc as follows:

· PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used the possibly reduce the size of the files to be transmitted iit accordance with the sites implicated above.

NB: Any incomplete 'offer accordance with the prescriptions of the Tender File shah be declared

inadmissible. Especially the absence Of a bicl bond issued by a financial body or institution approved by the Minister in charge of Finance ta issue bonds for public contracts or the failure to comply with the .mortal documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond Subin Ittel but not relating to consultation concerned shall be consigliere as absent. A bid bond presented by a bidder during the bid opening. Session Shall net be accepted.,

The bids shah be opened in à single phase on the 07/05/2025 at 1:00pan loC:11 tirite by the University of Buea Internai Tenders Board in the Conference P.Oont of' the Central Administration Building of the University of Buco.

Faintre to compiy with 70% essential criteria (70% referring to the qualification tlireshold of technical bids);

. Absence^-of a quantified unit price in the financial offer;

- Absence of the site engineer;

- Absence of an element in the financial offer (subtnission, Bill of quantities and cost estirnate, Schedule of Unit Prices, Sub-dctail of Unit Price);

ii. Essentinl criteria

Technical bids shah be evaluated on the oasis of essential criteria below usinga binary (Yes/No) scale.

A - Presentàtion of tender: (Maximum 4 yeses)

B References of the Enterprise- (Previous experience on construction projects) (Maximum 7 yeses)

C - Proof of availability of relevant equipment to be used for the project:(Maximum 5 yeses)

D -Quality of personnel for ibis project (presentation of signed, dated Curriculum Vitae

of key personnel: Supervisor and Foreman...................................... (Maximum 12 yeses)

E —Methodology of execution ...................................................... .(maximurn 4 yeses)

F --Organisation of the Company and organizutionof work .............. (maximum 2 yeses)

G —Work.Programme................................................................... (maximum 3 yeses)

Ii- Knowledge of Site..................................................................... (maximum 2 yeses)

I— Access          of Compnny......................................................... (maximum 01 yeses)

TCP"hri  ..................................................................................... .(ina›XiMitm 40 yeses)
Only bids which _obtain û technical score of 28 on 40 slutli bc submitted ^-for financial analysis. •

.NB: Eaeli item ma'           inorethan one Yes/No (dcc                   ^.Évaluation of Bids).

•

The contract shall be awarded to lowest bidder fulfilling the best technical and financial conditions.

16.        Bidders will remain committed to their bids for ninciy (90) cIays from the initial deadline set for the subrilission of bids.

Complementary information may be obtained during working hours from the Development Office, Rom 211, of the Central Administrative Building at the University.•