The President of the South West Regional Executive Council, the Contracting Authority, hereby lunches an open invitation to tender FOR THE CONSTRUCTION OF A MANUAL BORE-HOLE IN EYANG ATEM AKO VIL TINTO SUBDIVISION, MANYU DIVISION
Drilling works;
Design-Cleaning and Development
-Pumping-test+- f Superstructure and hand pump
Maintenance System
The estimated cost alter preliminary studies is nine million (9 000 000) FCFA;
4. Participation is opened to all duly registered Camerooilian enterprises with the necessary technica and financial capacities who are not under suspension by the authority in charge of public contracts
Works which formed the subject of this invitation to tender shah be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2025 financial year through budget head (imputation)
N°._________________
The mode of submission se.lected for this consultation is online.
Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on COLEPS platform at h,..tr://wv,rw.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (i.v,...-.v.2rnip.cm) or on any other electronic means of communication indicated by the Project Owner. Acquisition of tender file
The bard copy of the file may be obtained at cabinet of the President of Regional Executive C.ou.ncil, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published against payment of a non-refundable sum of 10 000 (Ten thousand) francs
_ _
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or anv other means of electronical communication indicated bv Project Owner not later thatiq6- `-s 2025 at 10am prompt. A backup copy of the bid registered on USB-key-or-CD/DVD should be forwarded in a sealed envelope---- with the-clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B-:-File-size and format
For draine bidding, the maximum sites of the documents that Will transit on the platform and constitute the tenderer's offer are the following:
· 
5 MB for the Administrative file; r..t h e—T-echniraloffe r
· 
5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
The maximum duration provided by the Project Owner for the execUtion of the works forming subject of this invitation to tender is three (03) months. This period runs from the date c;
notification of the service order to start the worlc.
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of One hundred and eighty thousand (180 000) FCFA, valid for thirty (30) clays beyond the initial date lirait of validity of bids
The bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bod should be stamped and carry the hand written inscription from the financial institution for authentication
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shah] lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shah be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or anv other means of electronical communication indicated bv Project Owner not later thatiq6- `-s 2025 at 10am prompt. A backup copy of the bid registered on USB-key-or-CD/DVD should be forwarded in a sealed envelope---- with the-clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B-:-File-size and format
For draine bidding, the maximum sites of the documents that Will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file; r..t h e—T-echniraloffe r
· 5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
The bids shall be opened in a single phase. The administrative, technical and financial bids shall be opene on, the 23/05-//2025 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Boar in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorize representatives having full knowledge of the file (power of attorney).
Only tenderers may attend this opening session or be represented by a single person of their choice, dul. authorised, even in the case of a group of companies.
Under pain of being rejected, the required administrative documents must be submitted ii originals or copies certified by the issuing service or the relevant administrative authority, h accordance with the provisions of the Special Regulations of the invitation to tender. They shall bg no later than 3 (three) months old from the original deadline for the submission of tenders or mus have been issued after the date of signature of the Tender Notice.
In case of absence or non-conformity of a document in the administrative file during the opening of bids after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.
The eliminatory criteria are thefollowing.------- _
absence of bid bond at the opening-of bids with its consignment receipt delivered by the CDEC;
Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);
________ False-d eel a rationsrfrattclul ent-st,h em es:nrfor edi toc men ts ,
Failure to comply with 75% essential criteria [75% referring to the qualification threshold
of technical bids);
Absence of the sworn statement for not having abandoned contracts during the last three
years in the South West Region;
Absence of a quantified unit price in the financial offer;
ii. Essential criteria
The criteria relating to the qualification of candidates are the following:
Financial situation of the bidder
Reference of the enterprise
methodology and planning of works
personnel
equipment
The jobbing order shall be awarded to lowest bidder fulfilling the technical and financial conditions.6.
Bidders will remain committed the their bids for ninety (90) days from the initial deadline set for the submission of bids.
Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,