The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation

to tender FOR THE SUPPLY AND INSTALLATION OF 91 SOLAR STREETLIGHTS IN MANYU DIVISION, SOUTH WEST REGION, IN EIGHT(08) LOT(S).

<3- PREPARATORY WORKS

a, SUPPLY AND INSTALLATION OF SOLAR EQUIPMENT AND ACCESSORIES CP' CIVIL WORKS

MISCELLANEOUS SERVICE

The works of this tender are constituted in EIGHT (08) lot(s) as thus;

Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are rot under suspension by the authority in charge of public contracts

Works which formed the subject of this invitation to tender shall be financed by the SOUTE-1 WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2025 financial year through budget head (imputation)

The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regioral Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on COLEPS platform at http://www.marchespublics.cm and http://www.puhliccontracts.cm, on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner

The hard copy of the file may be obtained at cabinet of the President of Regional Executive Council, first floor of Regiodal Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published against payment of a non-refundable sum of 40,000 (forty thousand) CFA Francs, payable at at the Sputh West Regional Assembly Ti^-easury.

it is equally possible to obtain the electronic version of the Tender File by downloading it free of

charge through the addresses indicated above.

The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other rneans of electronical communication indicated by Project Owner not later than --­02/07/2025 at lOam prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B: File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·         5 MB for the Administrative file;

·         15 MB for the Technical offer;

·         5MB for the Financial offer. The following formats are accepted:

·         PDF format for text documents;

·         JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is three (03) months per lot. This period runs from the date of notification of the service order to start the work.

Valid for thirty (30) days beyond the initial date lirait of validity of bids.

The bid bond should be provided in accordante with the Circular Letter No. 000019/LC/MINMAP of 5th of lune 2024 relating to the modalities of constitution, deposit, conservation, restitution and

withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand .1

written inscription from the financial institution for authentication

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shah] lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shah be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.

The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other rneans of electronical communication indicated by Project Owner not later than --­02/07/2025 at lOam prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B: File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·         5 MB for the Administrative file;

·         15 MB for the Technical offer;

·         5MB for the Financial offer. The following formats are accepted:

·         PDF format for text documents;

·         JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

The bids shah be opened in a single phase. The administrative, technical and financial bids shall be opened on, the 02/06/2025 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).

Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.

Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordante with the provisions of the Special Regulations of the invitation to tender. They shah be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the da te of signature of the Tender Notice.

N.B. The original of the administrative document should be presented during 

Eliminatory criteria

The eliminatory criteria are the following:

Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC; Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond); False declarations, fraudulent schemes or forged documents;

-        Failure to comply with 75% essential criteria (75% referring to the qualification threshold of technical bids);

Absence of the sworn statement for not having abandoned contracta during the last three years in the South West Region;

-        Absence of a quantified unit price in the financial offer;

i. Essential criteria

The criteria relating to the qualification of candidates are the following:

Financial situation of the bidder

Reference of the enterprise

Personnel

Equipment

methodology and planning of execution

The jobbing order shall be awarded to lowest bidder fulfilling the technical and financial conditions.

Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids