The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation to tender THE SUPPLY AND INSTALLATION OF 34 SOLAR STREETLIGHTS IN EKONDO -TITI SUBDIVISION, NDIAN DIVISION, SOUTH WEST REGION, IN THREE (03) LOT(S).

§  PREPARATORY WORKS

SUPPLY AND INSTALLATION OF SOLAR EQUIPMENT AND ACCESSORIES

·         CIVIL WORKS

çe MISCELLANEOUS SERVICE

The works of this tender are constituted in THREE 03 lots as thus;

Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts

Works which formel the subject of this invitation to tender shah be fi na nced by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2025 financial year through budget head (imputation)

The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first fluor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published.

It can equally be consulted online on the COLEPS platform at http://www.marchespublics.cm andhtt.. www ublicco tracts.cm on the ARMP website (www.ARMP.cm) or on any other electronic means of communication in+ icated by the Project Owner

The file may be obtained from the same address above as soon as this notice is published against payment of the sum of 40,000 (forty thousand) francs CFA, payable at the South West Regional Assembly Treasury.

If the submission is done electronicaIly, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not later than --/---/2025 at 10 am. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·                     5 MB for the Administrative file;

·                     15 MB for the Technical offer;

·                     5MB for the Financial offer.

The following formats are accepted:

·                     PDF format for text documents;

·                     JPEG for images.

The applicant shall use com ression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

13.          Admissibility of bid

The administrative d cuments, the technical offer and the financial offer must be submitted online following the COLEPS modalities;

Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the mode! documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted.

The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is three (03) months per lot.

This period runs from the date of notification of the service order to start the work.

Valid for thirty (30) days beyond the initial date limit of validity of bids.

The bid bond should be provided in accordante with the Circular Letter No. 000019/LC/MINMAP of 5th ofjune 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication.

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by

the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shah be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.

If the submission is done electronicaIly, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not later than --/---/2025 at 10 am. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·                     5 MB for the Administrative file;

·                     15 MB for the Technical offer;

·                     5MB for the Financial offer.

The following formats are accepted:

·                     PDF format for text documents;

·                     JPEG for images.

The applicant shall use com ression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

13.          Admissibility of bid

The administrative d cuments, the technical offer and the financial offer must be submitted online following the COLEPS modalities;

Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the mode! documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted.

The bids shall be opened in a single phase. The administrative, technical and financial bids shall be opened on, thé-^03/06/2025 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board in the conference hall of the Regiopal Assembly, in the presence of the bidders or a duly authorized representative having full knowledge of theifile (power of attorney).

Under pain of being rejectd, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no iater than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

I

In case of absence or non-co formity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours dea  line granted by the Board, the file shall be rejected.

N.B. The original of the administrative document should be presented during online opening session.

L Eliminatory criteria

The eliminatory criteria are the following:

Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC;

Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a

document of the administrative file deemed non-compliant or absent (except the bid bond);

False declarations, fraudulent schemes or forged documents;

Failure to comply with 75% essential criteria (75% referring to the qualification threshold of

technical bids);

Absence of the sworn statement for not having abandoned contracts during the last three years

in the South West Region;

Absence of a quanti fied unit price in the financial offer;

Essential criteria

The criteria relating to the qualification of candidates are the following:

Financial situation of the bidder

Reference of the enterprise

Personnel

Equipment

- methodology and planning of execution

The jobbing order shall be awarded to lowest bidder fulfilling the technical and financial conditions.

Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the cabinet of the Presiclent of the South West Regional Assembly