The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation to tender THE SUPPLY AND INSTALLATION OF 56 SOLAR STREETLIGHTS IN TOKO SUBDIVISION, NDIAN DIVISION, SOUTH WEST REGION, IN TWO (02) LOT(S).

PREPARATORY WORKS

SUPPLY AND INSTALLATION OF SOLAR EQUIPMENT AND ACCESSORIES

CIVIL WORKS

      MISCELLANEOUS SERVICE

The estimated cost alter preliminary studies is detailed as follows;

The works of titis tender are constituted in TWO (02) LOTS as thus;

Participation is opened ta all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts

Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2025 financial year through budget head (imputation) 

The file may be consulted during working hours at cabinet of the President of Regional Executive Cou nciL first fluor of Regional Assembly Building, E3uea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on the COLEPS platform at http://www.marchespublics.cm and h ttp: //www.publiccontracts.cm, on the ARMP website (www.ARM P.cm) or on any other electronic means of communication indicated by the Project Owner

The file may be obtained from the same address above as soon as this notice is published against payment of the sum of 60,000 (sixty thousand) francs CFA, payable at the South West Regional Assembly Treasury.

If the submission is dont electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not later than --/---/2025 at 10 am. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that m'ill transit on the platform and constitute the tenderer's offer are the ylowing:

·                     5 MB for the Administrative file;

·                     15 MB for the Technical offer;

·                     5MB for the Financial offer. The following formats are accepted:

·                     PDF format for text documents;

·                     JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is three (03) months per lot.

This period runs from the date of notification of the service order to start the work.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of the following amounts:

Valid for thirty (30) days beyond the initial date limit of validity of bids.

The bid bond should be provided in accordante with the Circular Letter No. 000019/LC/MINMAP of 5th of lune 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication.

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted.

If the submission is dont electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not later than --/---/2025 at 10 am. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that m'ill transit on the platform and constitute the tenderer's offer are the ylowing:

·                     5 MB for the Administrative file;

·                     15 MB for the Technical offer;

·                     5MB for the Financial offer. The following formats are accepted:

·                     PDF format for text documents;

·                     JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

having full knowledge of the file (power of attorney).

Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.

N.B. The original of the adMinistrative document should be presented during online opening session.

False declarations, fraudulent schemes or forged documents;

Failure to comply with 75% essential criteria (75% referring ta the qualification threshold of

technical bids);

Absence of the sworn statement for not having abandoned contracts during the last three years

in the South West Region;

Absence of a quantified unit price in the financial offer;

ii. Essential criteria

The criteria relating to the qualification of candidates are the following:

Financial situation of the bidder

Reference of the enterprise

Personnel

Equipment

methodology and planning of execution

The jobbing order shall be awarded to lowest bidder fulfilling the technical and financial conditions

Bidders will remain committed ta their bids for ninety (90) days from the initial deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly