Within the framework of 2025 Public Investment Budget, The President of the North-West Regional Assembly, Contracting Authority, hereby launches an Open National Invitation to tender for the Construction of a Theatre and Surgical Ward in Tubah District Hospital, Mezam Division of the North-West Region by Emergency Procedure - Relaunched 

Works to be done consists of
                                100-GENERALITIES
                                200-PREPATORY WORKS – SETTING OUT
                                300-FOUNDATION
                                400-ELEVATION OF WALLS
                                500-PROOF TRUSS AND COVERING
                                600-JOINERY AND METAL WORKS
                                700-PLUMBING – SANITARY
                                800-ELECTRICAL INSTALLATION
                                900-RENDERING (PLASTERING) AND COATINGS
                                1000-PAINTING
                                1100-OUTSIDE AMENITIES AND LAYING OUT PLANNING                               1200-FLOOR AND WALL FINISHING
                                1300-PROTECTION OF THE ENVIRONMENT 

The estimated Cost of the Three (04) Projects after preliminary studies is 71,709,638 (Seventy One                  Million, Seven Hundred and Nine Thousand, Six Hundred and Thirty Eight) CFAF ATI as                 follows:

The works are in Ine (01) lots as follows:

Participation to this Invitation to tender is opened under the same conditions to all Cameroonian companies and business persons that have proven experience in the field of building construction and provided they are in compliance with the Cameroonian laws.

Works which are the subject of this Invitation to Tender shall be financed by the 2025 Public Investment Budget assigned to the North West Regional Assembly.

The file may be consulted during working hours from the office of the Director of General Affairs at the North West Regional Assembly (Annex Building of Block “A”), Tel N° 233 36 00 92 or online using the address www.marchéspublic.cm, as soon as this notice is published. 

The file may be obtained during working hours from the office of the Director of General Affairs, Tel. N° 233 36 00 92 or online using the address www.marchéspublic.cm, as soon as this notice is published against payment of the sum of 79,800 (Seventy Nine Thousand Eight Hundred)CFA Francs, into the North West Regional Assembly Treasury (Block B), representing the cost of purchasing the Tender File. 

The method of submission shall be offline or online:
11.1. Offline Submission: Each offer drafted in English or French in Seven (7) copies including One (1) original and Six (6) copies marked as such, shall reach the office of the Director of General Affairs, Tel N° 2 33 36 00 92 not later than 10/JUIN/2025 at 10:00amlocal time and should carry the inscription:
<< OPEN NATIONAL INVITATION TO TENDER No 033/ONIT/NWRA/ITB/2025 OF 14/MAI/2025 FOR THE CONSTRUCTION OF A THEATRE AND SURGICAL WARD IN TUBAH DISTRICT                                  HOSPITAL, MEZAM DIVISION OF THE NORTH-WEST REGION
                                                                                BY EMERGENCY PROCEDURE
                                                                            “To be opened only during the bid-opening session”

11.2. Online Submission: The Tender must be submitted by the tenderer on the COLEPS platform not later than 10/JUIN/2025 at 10:00 a.m. A backup of the tender saved in a USB key or a CD/DVD must be sent in a sealed envelope with a clear and legible indication “backup copy” bearing the afore-mentioned label, within the time limit;

File Size and Format:
For online bidding, the maximum sizes of the documents that will be uploaded on the the platform and

constituting the bidder’s offer shall be:
        -      5 Mb for the Administrative offers;

-      15 Mb for the Technical offers;
-      5 Mb for the Financial offers.

Suppoted formats shall include:
        -      PDF formats for texts documents
        -      JPEG formats for images.

The tenderer shall use a compression software to reduce the size of the file to be uploaded.

The maximum deadline provided by the Contracting Authority for the execution of the works forming the subject of this Invitation to tender is Four (04) Months per Lot.

                The bidder must include in his administrative documents, a bid bond issued by a first-rate financial establishment approved by the Ministry in charge of Finance and whose list is found in document No. 12 of the Tender File, of an amount, (See table below) valid for thirty (30) days beyond the date of validity of bids.

Under penalty of being rejected, only originals or certified true copies signed by the issuing service or administrative authorities (Governor, Senior Divisional Officer, Divisional Officers….) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be rejected. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 10/JUIN/2025 at 11.00 am local time, in the conference hall of the President of the North West Regional Assembly Internal Tenders’ Board, by its competent members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

The bids shall be evaluated according to the main criteria as follows:

A.Eliminatory criteria
1.Absence or non-conformity of an element in the administrative file non regularized within 48 hours                  after opening of bids;
2.Execution deadline higher than prescribed in the Tender File;
3.False declaration or falsified documents;
4.Absence or insufficient bid bond;
5.A bid with the external envelope carrying a sign leading to the identification of the bidder; 6.Incomplete financial file;
7.Non respect of 75% of essential criteria;
8.Suspended by MINMAP for 2025;
9.Submission of insufficient number of bids or the lake of the original copy of bids;
10.Average annual turnover of at least the tendering amount (Average annual turnover calculated as     total certified payments received for contracts in progress or completed, within the last five (5)              years (from 2020). This should be justified by copies of past contracts (completed or ongoing).

Final reception minutes for all completed contracts before 2024 and provisional reception minutes for contracts completed in 2024 should be presented.

11. Failure to provide a backup copy of offers on time.

12. Failure to comply with the format of files submitted online.

B.Essential criteria
1-General presentation of the Tender Files;
2-Financial capacity;
3-References of the company in similar achievements visa by the competent authority; 4-Quality of the personnel;
5-Technical organization of the works;
6-Safety measures on the site;

7-Logistics;
8-Attestation of site visit duly signed on honour by the bidder and report of site visit with pictures; 9-Special Technical Clauses initialed in all the pages, signed and dated at the last page;
10-Special Administrative Clauses completed and initialed in all the pages, signed and dated at the last page.

The evaluation will be done in a binary way (yes) or (no) with an acceptable minimum score of 75% of the essential criteria taken in account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% of the essential criteria.

Bidders will remain committed to their offers for Ninety (90) days from the deadline set for the submission of tenders

Complementary technical information may be obtained during working hours from the office of the Director of General Affairs, North West Regional Assembly Building, Block “A”, Tel N° 2 33 36 00 92 and  online using the address www.marchéspublic.cm