Within the fram+ework of the execution of the 2025 Presidential Plan for Reconstruction and Development of the North west Region, the State of Cameroon represented by the Senior Divisional Officer for Bui hereby launches in an EMERGENCY PROCEDURE an open national invitation to tender for the equipment of G.B.H.S Kumbo in Bui Division, Northwest Region

The services of this contract comprise notably: the Procurement of equipment for G.B.H.S Kumbo, in Bui Division, North west Region  

4)    The estimated cost after preliminary studies is Twenty million (20,000,000) fcfa

4)    Participation to this invitation to tender is open to Cameroonian enterprises that comply with the fiscal laws.

4)    The said supplies shall be financed as per the 2025 Presidential Plan for Reconstruction and Development of the Northwest Region assigned to the Senior Divisional officer for Bui. Budget Head Nº 59 B1 976 02 650001 524411

4)         The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Delegated Contracting Authority (Service in charge of the award of contracts) during working hours at the Divisional Office Kumbo.

The file may be obtained from the Divisional Office Kumbo as soon as this notice is published against payment of a non-refundable sum of 50.000 francs CFA fifty thousand FCFA, payable at any Public Treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed pack containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed pack shall bear no information about the company and shall reach the Divisional Office Kumbo, Service in charge of the award of contracts not later than 12/06/2025 at 10am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. The sealed pack shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER FILE No 05ONIT/PPRD/BDTB/2025 of 23/05/2025

FOR THE EQUIPMENT OF G.B.H.S KUMBO, BUI DIVISION, NORTHWEST REGION 

(To be opened only during bids opening session)

The maximum deadline for the execution provided for by the Delegated Contracting Authority shall be two months (60 calendar days), with effect from date of notification of the Service Order to start supplies.

4)    Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of 400.000 francs CFA four hundred thousand FCFA, and valid for thirty (30) days beyond the date of validity of bids.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The offers shall be opened in a single phase, in the conference hall of the Divisional Office, Kumbo, on 12/06/2025 at 11:00am. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected.

The bids shall be evaluated according to the main criteria as follows:

A.   Eliminatory criteria

1.     -Absence or non-conformity of a document in the administrative file.

2.     -Deadline for delivery higher than prescribed.

3.     -False declaration or falsified documents.

4.     -Absence or insufficient bid bond.

5.     -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder.

6.     -Incomplete financial file.

7.     -Omission of a unit prix.

8.     –Non-respect of 80% of essential criteria.

B.   Essential criteria

1-    General presentation of the tender files.

2-     Financial capacity.

3-    References of the company in similar achievements.

4-    Attestation and report  of site visit.

5-    Logistics.

6-    Special Technical Clauses initialed in all the pages.

7-    Special Administrative Clauses completed and initialed in all the pages.

This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum of 80% of the essential criteria taken in account. The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 80% of the essential criteria.

Bidders will remain committed to their offers for a period of ninety (90) days from the last date of the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the Divisional Office Kumbo.