The President of the South West Regional Executive Council, the Contracting Authority, herebylaunches a request for quotation FOR THE SUPPLY OF COMPUTERS AND A GENERATOR TO GHS EKOK, EYUMODJOCK SUBDIVISION, MANYU DIVISION
FOR THE SUPPLY OF 05 COMPUTERS AND A GENERATOR TO GHS EKOK, EYUMODJOCK SUBDI VISION, MANYU DIVISION
The estimated cost after preliminary studies is ELEVEN million (11 000 000) fcfa
Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities that are not under suspension by the authority in charge of public contracts
Works which formed the subject of this request for quotation shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2025 financial year through budget head (imputation)
N°.
The file may be consulted during working hours at cabinet of the President of Regional Executive Council,
first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published.
It can equally be consulted online on COLEPS platform at http://www.marchespublics.cm and http://wvvw.publiccontracts.cm, on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner
The hard copy of the file may be obtained at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published against payment of a non-refundable sum of 10,000 (Ten thousand) CFA Francs, payable at the South West Regional Assembly Treasury.
It is equally possible to obtain the electronic version of the Tender File by downloading it free of
charge through the addresses indicated above. However, online submission is subject to the
payment of Tender File purchase fees,
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEeS plafform or any other means of electronical communication indicated by Project Owner not later than /É-Q/2025 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the project title, within the allocated deadline.
N.B: File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· • 5,,MB for the Administrative file;
· 15 MB for the Technical offer;
· 5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
N.B. The original of the administrative document should be presented during online opening session.
13. Admissibility of bids
The administrative documents, the technical offer and the financial offer must be submitted online
following the COLEPS modalities
Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted
The maximum duration provided by the Project Owner for the execution of the supply forming the subject of this request for quotation is three (03) months.
This period runs from the date of notification of the service order to start the supply.
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of the following amounts: two hundred and twenty thousand (220 000) FCFA. Valid for thirty (30) days beyond the initial date limit of validity of bids.
The bid bond should be provided in accordance with the Circular Letter No. 000019/LC/MINMAP of Stb of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shah be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEeS plafform or any other means of electronical communication indicated by Project Owner not later than /É-Q/2025 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the project title, within the allocated deadline.
N.B: File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· • 5,,MB for the Administrative file;
· 15 MB for the Technical offer;
· 5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
N.B. The original of the administrative document should be presented during online opening session.
13. Admissibility of bids
The administrative documents, the technical offer and the financial offer must be submitted online
following the COLEPS modalities
Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted
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The bids shah be opened in a the 19/06/2025 at 11.00 a.m., 1conference hall of the Region having full knowledge of the fi Only tenderers may attend t authorised, even in the case o Under pain of being rejecte copies certified by the issui |
ingle phase. The administrative, technical and financial bids shah be opened on, local time by the South West Regional Assembly Internai Tender's Board in the al Assembly, in the presence of the bidders or duly authorised representatives le (power of attorney). gis opening session or be represented by a single person of their choice, duly a group of companies. , the required administrative documents must be submitted in originals or ig service or the relevant administrative authority, in accordance with the |
provisions of the Special Regulations of the request for quotation. They shah be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the
date of signature of the Tender Notice.
N.B. The original of the administrative document should be presented during online opening session.
i. Eliminatory criteria
The eliminatory criteria are the following:
Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC; Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compilant or absent (except the bid bond); False declarations, fraudulent schemes or forged documents;
Failure to comply with 75% essential criteria (75% referring to the qualification threshold of technical bids),
Absence of a q antified unit price in the financial offer;
ii. Essential criteria
The criteria relating to the qualification of candidates are the following: - Financial situation of the bidder
- Reference of the enterprise
The jobbing order shah] be awarded to lowest bidder fulfilling the technical and financial conditions
Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.
Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,