The President of the South West Regional Executive Council, the Contracting Authority, hereby launches a request for quotation FOR THE SUPPLY AND INSTALLATION OF 12HP COMPUTERS, 01 PHOTOCOPIER, 01 PRINTER AND OTHER ACCESSORIES IN GBHS MUNDEMBA IN NDIAN DIVISION
FOR THE SUPPLY AND INSTALLATION OF 12HP COMPUTERS, 01 PHOTOCOPIER, 01 PRINTER AND OTHER ACCESSORIES IN GBHS MUNDEMBA IN NDIAN DIVISION
The estimated cost alter preliminary studies is Eleven million six hundred and forty-five thousand nine hundred and eighty-five (11 645 985) fcfa
Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities that are not under suspension by the authority in charge of public contracts
Works which formed the subject of this request for quotation shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT 1BUDGET, 2025 financial year through budget head (imputation)
N°.
The file may be consulted during working hours at cabinet of the President of Regional Executive Council,
first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published.
Ft can equally be consulted online on COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner.
The hard copy of the file may be obtained at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published against payment of a non-refundable sum of 10,000 (Ten thousand) CFA Francs, payable at the South West Regional Assembly Treasury.
It is equally possible to obtain the electronic version of the Tender File by downloading it free of
charge through the addresses indicated above. However, online submission is subject to the
payment of Tender File purchase fees.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not later than -19-/-06--/2025 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the project title, within the allocated deadline.
N.B: File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 15 MB for the Technical offer;
· 5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
N.B. The original of the administrative document should be presented during online opening session for verification.
The maximum duration provided hy the Project Owner for the executi on of the supply forming the subject of this request for quotation is three (03) months.
This period runs from the date of notification of the service order to start the supply
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of the following amounts: two hundred and thirty-two thousand nine hundred and twenty (232 920) FCFA.Valid for thirty (30) days beyond the initial date limit of validity of bids. The bid bond should be provided in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th ofJune 2024 relating to the modalities of constitution, deposit, conservation, restitution and
withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform or any other means of electronical communication indicated by Project Owner not later than -19-/-06--/2025 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the project title, within the allocated deadline.
N.B: File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 15 MB for the Technical offer;
· 5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
N.B. The original of the administrative document should be presented during online opening session for verification.
The pids shall be opened in a single phase. The administrative, technical and financial bids shah be opened on, the 19/06//2025 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).
Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorized, even in the case of a group of companies.
Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the request for quotation. They shah be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.
In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shah be rejected.
The eliminatory criteria are the following:
- Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC;
- Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a
document of the administrative file deemed non-compliant or absent (except the bid bond); False declarations, fraudulent schemes or forged documents;
Failure te comply with 75% essential criteria (75% referring to the qualification threshold of technical bids);,
Absence of a quantified unit price in the financial offer;
ii. Essential criteria
The criteria relating to the qualification of candidates are the following:
- Financial situation of the bidder
- Reference of the enterprise
The jobbing order shah be awarded to lowest bidder fulfilling the technical and financial conditions.
Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.
Complementary technical information may be obtained during working hours from the cabinet of the President
of the South West Regional Assembly,