The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation to tender FOR THE CONSTRUCTION OF A MATERNITY BLOCK PHASE I, LIMBE REGIONAL HOSPITAL BY EMERGENCY PROCEDURE
The building shah comprise of a conference hall, labour room, a neo-natal ward, delivery room, maternity, 2 hospitalisation rooms, toilets, nurse station, a pharmacy and a store on the ground floor, 8 private hospitalisation rooms, stores accounting office, nurse station, doctor's office, and a store on the first floor. The first phase shah consist of building the complete structure without any finishing and externat works
The works comprise notably:
preliminary works;
foundation;
reinforced concrete for elevation
masonry works
covering/wood joinery;
ceilings
wood works
metallic works;
electricity;
sanitary plumbing (fluids);
The estimated cost after preliminary studies is seventy-seven million six hundred and forty-six thousand sixty (77 646 060);
Participation is opened te all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts
Works which formed the subject of this invitation to tender shail be financed by the SOUTH WEST REGIONAL ASSEMBLY 1NVESTMENT BUDGET, 2025 financial year through budget head (imputation)
N°
The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner.
The file may be obtained from the same address above as soon as this notice is published against
payment of the sum of 80,000 (eighty thousand) francs CFA, payable at the South West Regional Assembly Treasury. It is equally possible to obtain the electronic version of the Tender File by downloading it free of charge through the addresses indicated above. However, online submission is subject to the payment of Tender File purchase fees.
For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS
platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention within the time limits. File size and format For online-submission, the maximum sizes of the -documents that will transit on the platform and constitute the bidder's offer are as follows:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer. The accepted formats are as foliows:
· PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordante with the sizes indicated above. NB: Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared
inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid without any other procedure.
The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is Six (06) Months. This period runs from the date of notification of the service order to start the work.
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of one million five hundred and fifty-two thousand vine hundred and twenty-one (1 552 921) fcfa, valid for thirty (30) days beyond the initial date limit of validity of bids. The bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5n, of lune 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.
9. Consultation of tender file
The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner.
For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS
platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention within the time limits. File size and format For online-submission, the maximum sizes of the -documents that will transit on the platform and constitute the bidder's offer are as follows:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer. The accepted formats are as foliows:
· PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordante with the sizes indicated above. NB: Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared
inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid without any other procedure.
The bid shall be opened in a single phase. The administrative, technical and financial bids shall be opened on, the 18/06/2025 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).
Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.
Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordante with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.
N.B. The original of the administrative document should be presented during online opening session.
14. Evaluation criteria
The eliminatoty criteria are the following:
Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC ;
- Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond]; False declarations, fraudulent schemes or forged documents;
- Failure to comply with 75% essential criteria (75% referring to the qualification threshold
of technical bids);
Absence of the sworn statement for not having abandoned contracts during the fast three
years;
Absence of a quantified unit price in the financial offer;
i. Essential criteria
The criteria relating to the qualification of candidates are the following:
Financial situation
References of the enterprise
Personnel
Equipment
- methodology and planning of execution
NB: BIDDERS WITH CATEGORISATION CERTIFICATES SHOULD INCLUDE IT IN THEIR FILE.
The contract shall be awarded to lowest bidder fulfilling the technical and financial conditions.
Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.
Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly