Within the framework of the execution ofthe2025 Public Investment Budget for the state of Cameroon, the President of the North West Regional Assembly, Contracting Authority, hereby launches, an Opened National Invitation to Tender N°039/ONIT/NWRAITB/2025 of 27/MAY/2025 for the equipment of the Regional Lodge in the city of Bamenda in Mezam Division of the North-West Region by Emergency Procedure. 

The services of this contract comprise notably; the equipment of the Regional Lodge in the city of Bamenda in Mezam Division of  the North-West Region by Emergency Procedure

The estimated cost after of this supply stands at 258,000,000 (Two Hundred and Fifty Eight Million) CFA All Tax Inclusive for 2025 as follows:

The supply is in One (1) lot.

Participation in this invitation to tender is open to interested duly legalized Cameroonian companies both National and International who fulfilled the requirements of this invitation to tender and are particularly exercising in the domain of public Procurement, and who has fulfilled their fiscal obligations in accordance with the 2025 Finance Law

Supplies that are the subject of this invitation to tender shall be financed by the 2025 Public Investment Budget transferred to the North West Regional Assembly

The file may be consulted during working hours from the office of the Director of General Affairs of the North West Regional Assembly (Tel N° 233360094), or online using the address www.marchépublic.cm as soon as this notice is published

The file may be obtained from the office of the Director of General Affairs of the North West Regional Assembly (Tel N° 233360094) as soon as this notice is published upon payment of a non-refundable fee of One Hundred and Thirty Nine Thousand Five Hundred (139,500) Francs CFA into the North-West Regional Assembly Treasury, representing the cost of purchasing the tender file. 

01/07/2025 AT 10:00AM

The maximum deadline provided by the Project Owner for the delivery of the supplies for this invitation to tender is Sixty (60) days from the date of notification to start the supply.

The bidder must include in his administrative documents, a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance and whose list is found in document No. 12 of the Tender File. The amount of bid born is set at 2 % of the estimated amount all taxes inclusive, of the contract in accordance with the Order in force, (See table below). It is valid for thirty (30) days beyond the date of validity of bids.

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice. 

01/07/2025 AT 11:00AM

14.1 Eliminatory criteria
These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non-respect of these criteria shall lead to the rejection of the bid by the Internal Tenders’ Board of the North West Regional Assembly. They include:
1.      Absence or non-conformity of an element in the administrative file non regularized within 48   hours after opening of bids;
2.      Absence or insufficient bid bond;
3.      False declaration or falsified documents;
4.      Delivery deadline more than Sixty (60) days
          A bid with the external envelope carrying a sign leading to the identification of the bidder; 5.

6.      Incomplete financial file;
7.      Non respect of 75% of essential criteria;
8.      Absence of prospectus accompanied by the technical leaflet from the manufacturer;
          Non-compliance with major technical specifications of the supply (To be defined by the 9.

Project Owner).

10.Suspended by MINMAP for 2025.

11.Submission of insufficient number of bids or the lake of the original copy of bids;
12.Average annual turnover of at least their tendering amount (Average annual turnover        calculated as total certified payments received for contracts in progress or completed, within      the last five (5) years (from 2020). This should be justified by copies of past contracts        (completed or on-going). Final reception minutes for all completed contracts before 2024 and    provisional reception minutes for contracts completed in 2024 should be presented
13.Failure to provide a backup copy of offers on time.

14.Failure to comply with the format of file type and size for online submission.

14.2 Essential criteria
The essential criteria are key points used to judge the technical and financial capacity of candidates to execute the services or deliver the supplies which are the subject of the invitation to tender.

The criteria relating to the qualification of candidates could indicatively be on the following:

-Presentation of bid;
-Reference of the company;
-Access to a credit line or other financial resources;
-Personnel of the company, engage on honour the availability of spare parts and after sales services

-Proof of acceptance of conditions of the contract;

-Technical specifications: satisfying 80% of minor technical specifications of each equipment;

-Warranty of supply of Six (06) Months;

The non-respect of 02 numbers of criteria leads to the elimination of the bid

These criteria are given in detail in article 6(1) of the Special Regulations of the invitation to tender 

The Contract shall be awarded to the bidder whose bid is in conformity with the provision of the tender file and on the basis of the lowest bid and technical quality, relative to article 99a of the public contracts code. 

Bidders will remain committed to their offers for Ninety (90) days from the deadline set for the submission of bids

Complementary information may be obtained during working hours at the office of the Director of General Affairs of the North West Regional Assembly (Tel N° 233360094) or online using the address www.marchépublic.cm