Within the framework of the 2025 Public Investment Budget, The Governor of the North-West Region, Delegated Contracting Authority, hereby launches a REQUEST FOR QUOTATION FOR THE WORK TO FIT OUT AND EQUIP STORAGE FACILITIES FOR PRODUCTS SEIZED BY THE NORTH WEST REGIONAL BRIGADE OF COMMERCE (MINCOMMERCE-NW)
The work to be done consists of the Supply of Office Equipment
The estimated cost after preliminary studies is 10,100,000 (TEN MILLION ONE HUNDRED THOUSAND) CFAF ALL TAXES INCLUDED
The supply is in one lot.
Participation to this Invitation to tender is opened under the same conditions to all Cameroonian companies and business persons that have proven experience in the field of general supplies and provided they are in compliance with the Cameroonian laws and registered in the COLEPS platform.
Works which form the subject of this Invitation to Tender shall be financed by MINCOMMERCE Public Investment Budget for 2025.
The tender documents are available for consultation at the North West Governor’s office during working hours, Room 108 Tel: 233361941/ 652582344 as soon as the notice is published. It can equally be consulted online on COLEPS platform at www.publiccontracts.com or ARMP website at www.armp.com as soon as this notice is published
The file may be obtained from the Governor’s office Room 108, Tel: 233361941/652582344 upon presentation of a receipt showing payment of a non-refundable sum of 18,000 FCFA payable at a public treasury representing the cost of purchasing the tender file. The original copy of this receipt shall be included in the bidder’s documents. On procuring the tender documents (DAO), the bidders shall be duly registered with their full addresses including : P.O. Box: Fax: and telephone numbers. It is equally possible to obtain the electronic version of the Tender file by downloading it through the above indicated address.
The submission is done electronically. The bid should be forwarded by the tenderer on the COLEPS platform or any other means of electrical communication indicated by the project owner not later than 09/07/2025 at 11am prompt. A backup copy of the bid registered on USB key should be forwarded in a sealed envelop with the clear and legible indication ‘’ backup copy’’, in addition to the above lable, within the allocated deadline.
NB file size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer’s offer are the following:
· 5MB for the Administrative file
· 15MB for the Technical offer
· 5MB for the financial offer
The following formats are acceptable
· PDF format for text documents
· JPEG for images
The applicant shall use compression software to possible reduce the size of the files to be transmitted according to the sizes indicated above.
NB the original of the BIDS should be presented during the online opening session.
The sealed pack (Backup copy of the bid ) shall bear the following inscriptions
<< REQUEST FOR QUOTATION No 015RQ/GOV-NW/RTB/2025 OF 11/JUIN/2025 FOR THE WORK TO FIT OUT AND EQUIP STORAGE FACILITIES FOR PRODUCTS SEIZED BY THE NORTH WEST REGIONAL BRIGADE OF COMMERCE (MINCOMMERCE-NW)>>
“To be opened only during the bid-opening session”
The maximum deadline provided by the Delegated Contracting Authority for the execution of the supplies forming the subject of this Invitation to Tender is Ninety (90) days.
The bidder must include in his administrative documents, a bid bond issued by a first-rate financial establishment approved by the Ministry in charge of Finance and whose list is found in document No. 12 of the Tender File, of 202,000 FCFA amount and valid for thirty (30) days beyond the date of validity of bids:
Under penalty of being rejected, only originals or certified true copies signed by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers….) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.
They must not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice
Any bid not in compliance with the prescriptions of the Tender File shall be rejected. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.
The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 09/07/2025 at 12:00 noon local time, in the conference hall of the Governor's office, by its competent Members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.
The bids shall be evaluated according to the main criteria as follows:
- Eliminatory criteria
1. The Absence or non-conformity of an element in the administrative file not regularized after 48hrs from the opening time;
2. Deadline for delivery higher than prescribed;
3. False declaration or falsified documents;
4. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5. Absence or insufficient bid bond;
6. Change of quantity or unit and omission of unit price in the financial bid;
7. Suspension from public contracts by MINMAP in 2024
8. Scores of less than 80% of essential criteria;
9. Incomplete financial file;
10. Non respect of tender model.
- Essential criteria
The evaluation of the technical offers would be based on the criteria outlined in the table below. It shall be done in the following manner positive (YES) or negative (NO).
|
Criteria |
|
|
1 |
Attestation of solvability of at least 80% of the financial offer (obtained from a bank recognized by the Ministry of Finance). |
|
2 |
Experience of the bidder (01 contract justifying similar supplies and justified by the first and last pages of the contract and the Reception Minutes). Not applicable to new enterprises less than five years. |
|
3 |
The execution time of Delivery: Not more than 90 days from the date of notification of the Service Order to commence works. |
|
4 |
Proof of the acceptance of the Contract conditions. The Rules of the Consultation initialled, signed and dated on the last page. The quotations and Technical specifications initialled, signed and dated on the last page |
|
5 |
Works Director: At least Senior Civil Engineering Technician (HTD or HND, Diploma and CV signed and dated) with 02 years working experience. |
|
Furniture Team Head: At least Woodwork or furniture technician (BT-MEB, Diploma and CV signed and dated) with 02 years working experience. |
15- Technical Evaluation.
The evaluation of these criteria would be done on a purely binary system: positive (YES) or negative (NO). Concerning the essential criteria, a minimum of 5/6 positive responses would be needed for a bid to be retained for the financial evaluation.
16- Financial Evaluation.
Only the prices of Bidders retained after the examination of the elimination and essential criteria shall be considered during this financial evaluation. Only the prices of the Unit Price List expressed in letters shall prevail over those in figures.
Complementary technical information may be obtained every day during working hours from the Governor’s office North West Region, room 108, Tel: 233361941/ 652582344, within working hours.