Within the framework of 2025 Public Investment Budget, the Governor of the North West Region, Delegated Contracting Authority, hereby launches an Open National Invitation to Tender FOR THE REHABILITATION OF THE REGIONAL DELEGATION OF POST AND TELECOMMUNICATION NORTH WEST (MINPOSTEL-NW).

Work to be done consists of: -

ü  SITE INSTALATION

ü  MASONRY WORKS

ü  PLUMBING AND SANITARY WORKS

ü  ELECTRICAL MAINTENANCE

ü  WOOD WORKS

ü  ROOF / CEILING WORKS

ü  PAINTING

The estimated cost after preliminary studies is ten million (10,000,000) franc CFA.

The works are in one lot as follows: THE REHABILITATION OF THE REGIONAL DELEGATION OF POST AND TELECOMMUNICATION FOR THE NORTH WEST (MINPOSTEL-NW).

Participation to this Invitation to tender is opened under the same conditions to all Cameroonian companies and business persons that have proven experience in the field of rehabilitation/refurbishment and provided they are in compliance with the Cameroonian laws.

         Works which form the subject of this Invitation to Tender shall be financed by MINPOSTEL Public Investment Budget for 2025

The tender documents are available for consultation at the North West Governor’s office during working hours ROOM 108 Tel: 233361941/652582344 as soon as this notice is published. It can equally be consulted online on COLEPS platform at www.marchespublic.cm or on ARMP’S website at www.armp.cm.

The file may be obtained from the Governor’s office room 108 Tel: 233361941/652582344 upon presentation of a receipt showing payment of a non-refunding sum (EIGHTEEN) 18,000 FCFA payable at a public treasury representing the cost of purchasing the tender file. It can equally be obtained online in the COLEPS platform www.publiccontracts.com or ARMP’S website www.armp.cm as soon as this notice is published.  

Submission of bids shall be done electronically. The bids should be forwarded by the tenderer on the COLEPS platform or any other means of electronic communication indicated by the project owner not later than 09/07/2025 at 11am prompt. A backup copy of the bid registered on USB key should be forwarded in a sealed envelop with the clear and legible indication “backup copy”, in addition to the above label, within the allocated deadline.

N/B file size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer’s offer are the following:

·         5MB for the Administrative file

·         15MB for the Technical offer

·         5MB for the financial offer

The following formats are acceptable

·         PDF format for text documents

·         JPEG for images

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

NB. The original of the bids should be presented during the online opening.

      The sealed pack (Backup copy of the bid) shall bear the following inscriptions

<< OPEN NATIONAL INVITATION TO TENDER N^o 014/ONIT/GOV/NWRTB/2025 OF 11/JUIN/2025

FOR THE REHABILITATION OF THE REGIONAL DELEGATION OF POST AND TELECOMMUNICATION OR THE NORTH WEST (MINPOSTEL-NW) >>

                           “To be opened only during the bid-opening session”

The maximum deadline provided by the Delegated Contracting Authority for the execution of the works forming the subject of this Invitation to Tender is Ninety (90) days.

The bidder must include in his administrative documents, a bid bond issued by a first-rate financial establishment approved by the Ministry in charge of Finance and whose list is found in document N^o. 12 of the Tender File, of 200,000 FCFA amount and valid for thirty (30) days beyond the date of validity of bids:

        Under penalty of being rejected, only originals or certified true copies signed by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers….) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be rejected. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place online in the MINMAP/COLEP platform www.publiccontracts.com on the 09/07/2025 at 12:00 noon local time, in the conference hall of the Governor's office, by its competent Members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1.      Absence or non-conformity of an element in the administrative file not regularized after 48hrs from the opening time;

2.      Deadline for delivery higher than prescribed;

3.      False declaration or falsified documents;

4.      Absence or insufficient bid bond;

5.      A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

6.      Incomplete financial file;

7.      Change of quantity or unit;

8.      Non respect of 75% of essential criteria;

9.      Suspended from public contracts by MINMAP in 2024.

10. Non respect of tender model

2. Essential criteria

1-     General presentation of the Tender Files;

2-     Financial capacity;

3-     References of the company in similar achievements visa by the competent authority;

4-     Quality of the personnel; 

5-     Technical organization of the works;

6-     Safety measures on the site;

7-     Logistics;

8-     Attestation of site visit duly signed on honour by the bidder and report of site visit with pictures;

9-     Special Technical Clauses initialed in all the pages;

10- Special Administrative Clauses completed and initialed in all the pages.

This evaluation will be done in a binary way (yes) or (no) with an acceptable minimum of 75% of the essential criteria taken in account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% of the essential criteria.

Bidders will remain committed to their offers for Ninety (90) days from the deadline set for the submission of tenders

Complementary technical information may be obtained during working hours from the Governor’s Office for the North-West Region in Bamenda, Room 108, Tel:233361941/652582344.