Within the framework of the 2025 Public Investment Budget assigned to the Office of the Public Independent Conciliator of the North West Region, The Public Independent Conciliator of the North West Region, Contracting Authority, hereby launches Mutual Agreement Consultation Document N°. 001/MA/OPIC/PIC-ITB/CCCB-BCF YDE/2025 OF 25 AUGUST 2025 relative to Mutual Agreement Decision No 06011-25/L/MINMAP/SG/DGMI/DMBEC/CEA2 of 12/08/2025 FOR THE CONSTRUCTION OF THE HEAD OFFICE BUILDING OF THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR OF THE NORTH WEST REGION.
Work to be done consists of
- PRELIMINARY WORKS;
- EXCAVATION AND EARTH WORKS;
- ELEVATION WORKS;
- ROOFING WORKS;
- RENDERING AND TILES WORKS;
- CARPENTRY, METALLIC AND ALUMINIUM WORKS;
- PLUMBING WORKS;
- ELECTRICAL WORKS;
- PAINTING;
- LAND SCAPING AND EXTERNAL WORKS;
- FIRE SAFETY WORKS;
- SURVEILLANCE SYSTEM WORKS;
NETWORK SYSTEM
The estimated cost after preliminary studies is Six Hundred and Seven Million Four Hundred and Ninety-Seven Thousand Two Hundred and Eighteen (607,497,218) FCFA.
The works are in a single lot.
The estimated cost after preliminary studies is Six Hundred and Seven Million Four Hundred and Ninety-Seven Thousand Two Hundred and Eighteen (607,497,218) FCFA.
Works which are the subject of this Consultation Document shall be financed by the 2025 Public Investment Budget assigned to the Office of the Public Independent Conciliator, North West Region
The file may be consulted during working hours at the Secretariat of the Office of the Public Independent Conciliator, North West Region (Tel N° 620 31 88 82) or on the Cameroon On-line E-Procurement System (COLEPS), https://www.marchespublics.cm/ and https://www.armp.cm/ as soon as this notice is published.
The file may be obtained from the Office of the Public Independent Conciliator, North West Region (Tel N° 620 31 88 82, as soon as this notice is published against payment of the sum of Two Hundred and Forty-Three Thousand (243,000) CFA Francs, payable at the Public Treasury, representing the cost of purchasing the Tender File.
Each offer drafted in English or French in Seven (7) copies including One (1) original and Six (6) copies marked as such, should reach the Office of the Public Independent Conciliator, North West Region (Tel N° 620 31 88 82), not later than FRIDAY, 05 SEPTEMBER 2025 at 10:00am noon local time and should carry the inscription below or each original bid drafted in English or French should reach the Office of the Public Independent Conciliator of the North-West Region through the Cameroon On-line E-Procurement System (COLEPS), https://www.marchespublics.cm/ not later than FRIDAY, 05 SEPTEMBER 2025 at 10:00 A.M and a backup copy of the tender saved in a USB key or a CD/DVD must be sent in a sealed envelope with a clear and legible indication “backup copy” within time frame bearing the label:
<< MUTUAL AGREEMENT CONSULTATION FILE
No 001/ MA/OPIC/PIC-IT/CCCB-BCF YDE/2022 OF 25 AUGUST 2025 RELATIVE TO MUTUAL AGREEMENT DECISION NO 06011-25/L/MINMAP/SG/DGMI/DMBEC/CEA2 OF 12/08/2025 FOR THE CONSTRUCTION OF THE HEAD OFFICE BUILDING OF THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR OF THE NORTH WEST REGION >>
“To be open only during the bid-opening session”
The maximum size of the documents that will be uploaded on the platform and constituting the bidder’s offer shall be;
- 5MB for administrative offers;
- 15MB for the technical offers;
- 5 MB for the financial offers.
Supported formats shall include:
- PDF formats for texts documents
- JPEG formats for images
The tenderers shall use a compression software to reduce the size of the file to be submitted.
The maximum deadline provided by the Contracting Authority for the execution of the works which are the subject of this Invitation to tender is Eight (08) Months from the date of notification to start work.
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment or an insurance company approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of Twelve Million One Hundred and Forty-Nine Thousand Nine Hundred and Forty-Four (12,149,944) Francs CFA and valid for thirty (30) days beyond the date of validity of bids.
Upon penalty of being rejected, only originals or certified true copies signed by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers….) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.
They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice
Any bid not in compliance with the prescriptions of the Tender File shall be rejected. This refers especially to the absence of a bid bond issued by a first-rate bank or insurance establishment approved by the Minister in charge of Finance.
The bids shall be open in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the FRIDAY, 05 SEPTEMBER 2025 at 11.00 am local time, in the conference hall of the Internal Tenders Board, by its competent members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.
The bids shall be evaluated according to the main criteria as follows:
- Eliminatory criteria
1. Absence or non-conformity of an element in the administrative file non regularized within 48 hours after opening of bids
2. Execution deadline higher than prescribed in the Tender File;
3. False declaration or falsified documents;
4. Absence or insufficient bid bond at the opening of the bids with a CDEC receipt;
5. A bid with the external envelope carrying a sign leading to the identification of the bidder;
6. Incomplete financial file;
7. Non respect of 75% of essential criteria;
8. Change of a quantity or unit in the financial file;
9. Omission of a Sub Unit price in the financial file;
- Essential criteria
1- General presentation of the bids;
2- Financial capacity;
3- References of the company in similar works visaed by the competent authority;
4- Quality of the personnel;
5- Technical organization of the works;
6- Safety measures on the site;
7- Logistics;
8- Attestation of site visit duly signed on honour by the bidder and report of site visit with pictures;
9- Special Technical Clauses initialled on all the pages, signed and dated on the last page;
10- Special Administrative Clauses completed and initialled on all the pages, signed and dated at the last page.
The evaluation shall be done in a binary way (Yes) or (No) with an acceptable minimum score of 75% of the essential criteria taken in account.
The Contract shall be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied 100% of the eliminatory criteria and at least 75% of the essential criteria.
BIDDERS SHALL REMAIN COMMITTED TOT THEIR OFFERS FOR NINETY (90) DAYS FROM THE DEADLINE SET FOR THE SUBMISSION OF TENDERS
COMPLEMENTORY TECHNICAL INFORMATION MAY BE OBTAINED DURING WORKING HOURS FROM THE PUBLIC INDEPENDENT CONCILIATOR NORTH WEST REGION.