Within the framework of the execution of the 2026 state budget, the State of Cameroon represented by the Mayor for NKAMBE Council hereby launches an open national invitation to tender for the solar electrification of Mbirboh Integrated Health Centre, Nkambe Council Area, Donga-Mantung Division, North West Region 

Work to be done consists of

Ø  Preparatory works

Ø  Earth works

Ø  Supply of sand and gravel

Ø  Supply of metallic elements

Ø  Supply and installation of solar panels accessories

Ø  Mounting of solar panel supports

Ø  Metallic fencing

Ø  Concreting

Ø  Testing of installations

4)    The estimated cost after preliminary studies is eight million five hundred thousand (8,500,000) FCFA

The works is in one (1) lot as follow: For the solar electrification of Mbirboh Integrated Health Centre, Nkambe Council Area, Donga-Mantung Division, North West Region  

4)    Participation in this invitation to tender is open to competent Cameroonian enterprises that are in compliance with the fiscal laws.

The said works shall be financed as per the programmed budget of the 2026 Public Investment Budget (PIB 2026) of the Republic of Cameroon under the Ministry of Water Resources and Energy assigned to the Mayor of Nkambe Council.

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the NKAMBE COUNCIL TOWN HALL, The COLEPS platform and ARMP website.

The file may be obtained from the NKAMBE Council (237)……………../………….. as soon as this notice is published against payment of a non-refundable sum of Seventeen thousand (17,000) CFA francs, payable at the NKAMBE Council Treasury

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed external envelop containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The electronic version of the Bid must be included in the envelope. The sealed external envelop shall bear no information about the company and shall be deposited at the NKAMBE Council in the Service in charge of the award of contracts not later than 18/02/2026 at 10am local time.Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.The sealed external envelop shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER NO 013/ ONIT/NWR/DMD/NKC/NKCITB/2026 OF 20/01/2026 FOR THE INSTALLATION OF A MINI SYSTEM SOLAR IN MBIRBOH INTEGRATED HEALTH CENTER FOR VACCINE PRESERVATION, NKAMBE COUNCIL AREA, DONGA MANTUNG DIVISION, NORTH WEST REGION

 (To be opened only during the bids opening session)

The maximum deadline for the execution provided for by the Contracting Authority shall be Three months (90 calendar days) with effect from date of notification of the Service Order to start work.

8)    Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and the list of which is found in document No. 12 of the Tender File, and validated by CDEC of an amount of One hundred and seventy thousand (170,000) francs CFA, and valid for thirty (30) days beyond the date of validity of bids.

Under risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities (NKAMBE Council) issuing service must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months as at the date of submission of bids or established before the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Ministery in charge of Finance or its non compliance.

The bids shall be opened in a single phase, in the NKAMBE COUNCIL TOWN HALL, on 18/02/2026.at 11:00am. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bids opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected.

The bids shall be evaluated according to the main criteria as follows:

A.   Eliminatory criteria

-          - Absence of a document in the administrative file and failiure to submit after 48 hours  upon request;;

-          Bids submitted after the deadline for submission;

-          Deadline of execution more than the prescribed;

-          False declaration or falsified documents;

-          External envelope bearing identification marks of the Bidder;

-          Absence of, or insufficient or non compliance Bid Bond

-          Omission of a quantified task on the bill of quantities and cost estimates

-          Enterprise suspended from public procurement

-          Failure to obtain at least 75% in the evaluation of the Technical proposal.

-          Absence of a special field report signed by the service provider in his honour clearly indicating due diligence and sufficient understanding of the local security context

B.   Essential criteria

1-    General presentation of the tender bids;

2-     Financial capacity;

3-    References of the company in  similar domain;

4-    Quality of the personnel; 

5-    Technical organization of the works;

6-    Attestation and report of site visit;

7-    Logistics;

8-    Special Technical Clauses initialed in all the pages and signed on the last page;

9-    Special Administrative Clauses completed and initialed in all the pages and signed on the last page.

This evaluation shall be done using the binary method ofeither (YES) or (NO) with an acceptable minimum technical score of at least 75% of the essential criteria taken in account.The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied a100%score of the eliminatory criteria and at least 75% score in the essential criteria.

Bidders shall  remain committed to their offers for a period of ninety (90) days from the last date of submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the NKAMBE Council Town Hall.