Within the framework of the execution of the 2026 Public Investment Budget, the State of Cameroon represented by the Mayor of Toko Council, Contracting Authority, hereby launches,                                 an Open National Invitation to Tender for the Purchase of a Caterpillar 140K Motor Grader                   (Cat C7) for Toko Council.

The works comprise the outcome of the preliminary studies carried out and the detailed information provided in the technical specifications

The supplies, subject of this present Open National Invitation to Tender, shall be financed by                                     Common Decentralisation Funds by the Ministry of Decentralisation and Local Development (MINDDEVEL) - Public Investment Budget, 2026. 

Participation to this invitation is open to registered qualified Contractors of Cameroonian Nationality with financial ability, technical and professional expertise in supply of services.

The supplies, subject of this present Open National Invitation to Tender, shall be financed by                                     Common Decentralisation Funds by the Ministry of Decentralisation and Local Development (MINDDEVEL) - Public Investment Budget, 2026. 

Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, office of the Mayor’s Secretariat, Tel: 671412207.

The Tender File may be acquired from the council, at the office of the Mayor’s Secretariat,                         Tel: 671412207 as soon as this notice is published and upon presentation of a non-refundable treasury receipt (payable at the Toko Municipal Treasury) bearing the amount of                                      one hundred thousand (100 000) FCFA. Such a receipt shall identify the concerned bidder

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies including the original and six (06) copies marked as such. These shall be submitted in one sealed pack containing three (03) envelopes marked as:

• Envelope A: Administrative file,
• Envelope A: Technical Offer,
• Envelope A: Financial Offer.

The sealed pack shall bear no information on the enterprise, and should reach the council in Toko at the office of the Mayor’s Secretariat, latest the 23/03/2026 at 10:00 am local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER

No. 003/ONIT/TOKO COUNCIL/TCITB/ND/SWR/PIB 2026 OF 06/02/2026

For the Purchase of a Caterpillar 140K Motor Grader (CAT C7) for Toko Council

“To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

The offers or bids submitted after the stipulated deadline shall not be received

The maximum period provided for the execution of the works is fixed at three (03) months

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by a first-rate banking establishment approved by the Ministry in charge of finance, (see list in document No. 11 of this tender file), and of an amount of                                           two million (2 000 000) FCFA, valid for Ninety (90) days beyond the date of validity of bids.

 Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and that of the successful bidder shall be retained until the required performance guarantee for good execution is provided.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies including the original and six (06) copies marked as such. These shall be submitted in one sealed pack containing three (03) envelopes marked as:

• Envelope A: Administrative file,
• Envelope A: Technical Offer,
• Envelope A: Financial Offer.

The sealed pack shall bear no information on the enterprise, and should reach the council in Toko at the office of the Mayor’s Secretariat, latest the 23/03/2026 at 10:00 am local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER

No. 003/ONIT/TOKO COUNCIL/TCITB/ND/SWR/PIB 2026 OF 06/02/2026

For the Purchase of a Caterpillar 140K Motor Grader (CAT C7) for Toko Council

“To be opened only during the bid-opening session”

In case of any ambiguities or differences, only the original shall be considered authentic.

The offers or bids submitted after the stipulated deadline shall not be received

The opening of the bids in one phase shall be done on 23/03/2026 at 11:00 am prompt local time in the Conference Hall of the Council office by the Municipal Tenders Board.

Only bidders may attend or be duly represented by a person of their choice                                         (with power of attorney), who has a full knowledge of the file and mandated in that capacity.

The bids will be evaluated exclusively of value added tax (VAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

The evaluation of bids shall be carried out in three stages:

•    1st Stage: Verification of the presence and conformity of each Administrative Document;

•    2nd Stage: Evaluation of the Technical bids;

•    3rd Stage: Analyses of the financial bids.

The criteria of evaluation shall be as follows:

i. main Evaluation criteria:

A bid shall be evaluated on conditions of:

§  Bid bond (Absence shall lead to outright rejection of the bid)

§  Forged or scanned documents

§  False declaration

§  A technical score of not less than 75%

§  Quantified unit price

ii. Main qualification criteria:

The criteria for qualification of candidates should be on the following:

The jobbing order/contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality, in accordance with article 99 of the Public Contracts Code. That is, it shall be awarded to the bidder with a satisfactory technical score and the lowest financial offer.

The bidders shall remain committed to their offers/bids for a period of ninety (90) days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours on weekdays from the office of the Mayor’s Secretariat at the Council office, Tel: 671412207