The Mayor of LIMBE III Council, the Contracting Authority, hereby launches an Open National Invitation to Tender for the construction of Low Cost Housing in Limbe III
The works comprise the outcome of the preliminary studies carried out and the detailed information provided in the technical specifications
The estimated cost after preliminary studies stands at CFA Francs One hundred million (100,000,000)
Not applicable
The tender is open to duly registered Cameroonian enterprises that fulfil the requirements of the invitation to tender
Construction which form the subject of this invitation to tender shall be financed by PUBLIC INVESTMENT BUDGET 2026 financial year, budget head 60272911320000050411523213
The file may be consulted online on the COLEPS platform
The file may be obtained from COLEPS platform as soon as this notice is published against payment of the sum of One hundred thousand (100,000) francs CFA payable at Limbe III Municipal Treasury
For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention latest 31/03/2026 at 12 noon.
N.B.: File size and format. The maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:
- 5 MB for the Administrative file;
- 15 MB for the Technical file;
- 5 MB for the Financial Offer;
The accepted formats are as follows:
PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.
OPEN NATIONAL INVITATION TO TENDER N°... 004/ONIT/LIIIC/L3C.TB/PIB2026 OF 02/03/2026 FOR CONSTRUCTION OF LOW COST HOUSING IN LIMBE III MUNICIPALITY
(EMERGENCY PROCEDURE)
“To be opened only during the bid-opening session”
In case of any ambiguities or differences, only the original shall be considered authentic.
9. Acceptability of bids
Any bid that does not respect the mode of separation of the financial, administrative and technical bids shall be rejected.
Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by CDEC and a first-rate bank approved by the Minister in charge of Finance. Notably, the absence of bid bond delivered by a first order bank approved by the Minister in charge of Finance valid for thirty (30 days after the validity of bids.
Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities and must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months before the latest date set for the opening of bids. Cumulative bidding shall not be accepted.
The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is Four (04) months. This period runs from the date of notification of the service order to start the work.
Each bidder must include in his/her administrative documents, a bid bond issued by CDEC and a first-rate banking establishment approved by the Ministry in charge of finance and of an amount of Two million (2,000,000) CFA francs and valid for thirty (30) days beyond the initial date limit of validity of bids.
The bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.
Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidder shall be retained until the required performance guarantee for good execution is provided.
For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention latest 31/03/2026 at 12 noon.
N.B.: File size and format. The maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:
- 5 MB for the Administrative file;
- 15 MB for the Technical file;
- 5 MB for the Financial Offer;
The accepted formats are as follows:
PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.
OPEN NATIONAL INVITATION TO TENDER N°... 004/ONIT/LIIIC/L3C.TB/PIB2026 OF 02/03/2026 FOR CONSTRUCTION OF LOW COST HOUSING IN LIMBE III MUNICIPALITY
(EMERGENCY PROCEDURE)
“To be opened only during the bid-opening session”
In case of any ambiguities or differences, only the original shall be considered authentic.
9. Acceptability of bids
Any bid that does not respect the mode of separation of the financial, administrative and technical bids shall be rejected.
Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by CDEC and a first-rate bank approved by the Minister in charge of Finance. Notably, the absence of bid bond delivered by a first order bank approved by the Minister in charge of Finance valid for thirty (30 days after the validity of bids.
Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities and must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months before the latest date set for the opening of bids. Cumulative bidding shall not be accepted.
The bids shall be opened in a single phase on the 31/03/2026 at 1PM local time by the Limbe III Internal Tenders Board in the Conference Hall of the Limbe III Council situated at Chop Farm - Bimbia. Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies. Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice. In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected. NB: The original copies of the Administrative documents must be presented for verification during the opening of bids session
Ø st Stage: verification of the presence and conformity of each administrative document;
Ø 2nd Stage: Analysis of Technical offer
Ø 3rd Stage: Analyses of the financial bids.
The criteria of evaluation shall be as follows.
i. Eliminatory criteria
The eliminatory criteria are the following:
- Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC;
- Absence of categorization certificate issued by the Authority in charge of Public Contracts
- Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);
- False declarations, fraudulent schemes or forged documents;
- Failure to comply with 70% essential criteria (70% referring to the qualification threshold of technical bids);
- Absence of the sworn statement for not having abandoned contracts during the last three years;
- Failure to comply with bids file format;
- Absence of a quantified unit price in the financial offer;
- Absence of own or hired minimum equipment;
- Absence of the site engineer;
- Absence of an element in the financial offer (submission, Bill of quantities and cost estimate, Schedule of Unit Prices, Sub-detail of Unit Price);
- Absence of the integrity charter dated and signed;
Absence of the dated and signed commitment statement to comply with environmental and social clauses.
9.2. Main qualification criteria
The criteria relating to the qualification of candidates are the following:
- Financial situation
- Experience
- Personnel
- Equipment
- Technical proposal (methodology and planning of execution)
N.B.: Non-respect of least at 70% of essential criteria shall entail rejection of the bid.
The contract shall be awarded to lowest bidder fulfilling the best technical and financial conditions
Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids
Complementary information may be obtained during working hours from Limbe III Council, Service for award of contracts (CDO’s office), Tel: 677629600, Email: limbe3councilbimbia@yahoo.com