The Mayor of LIMBE III Council, the Contracting Authority, hereby launches an Open National Invitation to Tender FOR THE REHABILITATION OF THREE BOREHOLES AND A CATCHMENT WITH DISTRIBUTION LINE AT BONANGOMBE, BONABILE, CHOP FARM, MAN O’ WAR BAY
The works comprise the outcome of the preliminary studies carried out and the detailed information provided in the technical specifications.
The estimated cost after preliminary studies stands at CFA Francs Sixteen million five hundred thousand (16,500,000) francs CFA including taxes.
Not applicable
The tender is open to duly registered Cameroonian enterprises that fulfill the requirements of the invitation to tender.
Rehabilitation which form the subject of this invitation to tender shall be financed by PUBLIC INVESTMENT BUDGET 2026 financial year, budget head 60323423320000030630523412
The file may be consulted online on the COLEPS platform
The file may be obtained from COLEPS platform as soon as this notice is published against payment of the sum of payable at Limbe III Municipal Treasury
For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention latest 25/03/2026 at 12 noon.
N.B.: File size and format. The maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:
• 5 MB for the Administrative file;
• 5 MB for the Financial Offer
The accepted formats are as follows:
• PDF format for text documents;
JPEG for images
The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.
OPEN NATIONAL INVITATION TO TENDER No. 009/ONIT/LIIIC/L3C.TB/2026 OF 25/02/2026
FOR THE REHABILITATION OF THREE BOREHOLES AND A CATCHMENT WITH DISTRIBUTION LINE AT BONANGOMBE, BONABILE, CHOP FARM, MAN O’ WAR BAY
(EMERGENCY PROCEDURE)
‘To be opened only during the bid-opening session’’
In case of any ambiguities or differences, only the original shall be considered authentic.
9. Acceptability of bids
Any bid that does not respect the mode of separation of the financial, administrative and technical bids shall be rejected.
Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by CDEC and a first-rate bank approved by the Minister in charge of Finance. Notably, the absence of bid bond delivered by a first order bank approved by the Minister in charge of Finance valid for thirty (30 days after the validity of bids.
Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities and must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months before the latest date set for the opening of bids. Cumulative bidding shall not be accepted.
The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is Three (03) months. This period runs from the date of notification of the service order to start the work
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of three hundred and thirty thousand (330,000) francs CFA and valid for thirty (30) days beyond the initial date limit of validity of bids.
The bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.
The absence of the bid bond issued by Thirty thousand (30,000) CFA francs, a first-rate bank or financial body of first category authorized by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted.
For online submission by electronic means, the offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention latest 25/03/2026 at 12 noon.
N.B.: File size and format. The maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:
• 5 MB for the Administrative file;
• 5 MB for the Financial Offer
The accepted formats are as follows:
• PDF format for text documents;
JPEG for images
The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.
OPEN NATIONAL INVITATION TO TENDER No. 009/ONIT/LIIIC/L3C.TB/2026 OF 25/02/2026
FOR THE REHABILITATION OF THREE BOREHOLES AND A CATCHMENT WITH DISTRIBUTION LINE AT BONANGOMBE, BONABILE, CHOP FARM, MAN O’ WAR BAY
(EMERGENCY PROCEDURE)
‘To be opened only during the bid-opening session’’
In case of any ambiguities or differences, only the original shall be considered authentic.
9. Acceptability of bids
Any bid that does not respect the mode of separation of the financial, administrative and technical bids shall be rejected.
Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by CDEC and a first-rate bank approved by the Minister in charge of Finance. Notably, the absence of bid bond delivered by a first order bank approved by the Minister in charge of Finance valid for thirty (30 days after the validity of bids.
Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities and must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months before the latest date set for the opening of bids. Cumulative bidding shall not be accepted.
The bids shall be opened in a single phase on the 25/03/2026 at 1PM local time by the Limbe III Internal Tenders Board in the Conference Hall of the Limbe III Council situated at Chop Farm - Bimbia. Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorized, even in the case of a group of companies. Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than Three (3) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice. In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.
NB: The original copies of the Administrative documents must be presented for verification during the opening of bids session
The evaluation of bids shall be carried out in three stages:
Ø 1st Stage: verification of the presence and conformity of each administrative document;
Ø 2nd Stage: Analyses of the financial bids. The criteria of evaluation shall be as follows.
i. Eliminatory criteria
The eliminatory criteria are the following:
- Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC;
- Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);
- False declarations, fraudulent schemes or forged documents;
- Failure to comply with 70% essential criteria (70% referring to the qualification threshold of technical bids);
- Absence of the sworn statement for not having abandoned contracts during the last three years;
- Failure to comply with bids file format;
- Absence of a quantified unit price in the financial offer;
- Absence of own or hired minimum equipment;
- Absence of the site engineer;
- Absence of an element in the financial offer (submission, Bill of quantities and cost estimate, Schedule of Unit Prices, Sub-detail of Unit Price);
- Absence of the integrity charter dated and signed;
Absence of the dated and signed commitment statement to comply with environmental and social clauses.
9.2. Main qualification criteria
The criteria relating to the qualification of candidates are the following:
- Financial situation
- Experience
- Personnel
- Equipment
- Technical proposal (methodology and planning of execution)
N.B.: Non-respect of least at 70% of essential criteria shall entail rejection of the bid.
The contract shall be awarded to lowest bidder fulfilling the best technical and financial conditions
Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.
Complementary information may be obtained during working hours from Limbe III Council, Service for award of contracts (CDO’s office), Tel: 677629600, Email: limbe3councilbimbia@yahoo.com