The Mayor of Batibo Council, the Contracting Authority, on behalf of the Republic of Cameroon, hereby launches an open invitation to tender, emergency procedure for the rehabilitation of 03 classrooms at G.S UPPER BESSI. It is a single lot.
The works include the following:
|
§ Carpentry/Joinery works ; |
|
§ Painting works ; |
|
§ Metallic work ; |
|
§ Plastering; § Concreting of floor |
|
§ Electricity work. |
|
Lot |
Name of project |
Estimated cost of project |
Amount of bid bond |
AUTHORIZATION |
|
1 |
THE REHABILITATION OF A BLOCK OF THREE CLASSROOMS AT G.S UPPER BESSI, BATIBO SUB DIVISION, MOMO DIVISION.
|
20,000 000 (Twenty million) F CFA |
400 000 (Four hundred thousand) F CFA |
|
|
Lot |
Name of project |
Estimated cost of project |
Amount of bid bond |
AUTHORIZATION |
|
1 |
THE REHABILITATION OF A BLOCK OF THREE CLASSROOMS AT G.S UPPER BESSI, BATIBO SUB DIVISION, MOMO DIVISION.
|
20,000 000 (Twenty million) F CFA |
400 000 (Four hundred thousand) F CFA |
|
The tender file in three (03) volumes shall be enclosed in three sealed envelopes.
Ø Envelope A containing the administrative documents (Volume 1);
Ø Envelope B containing the technical offer (Volume 2);
Ø Envelope C containing the financial offer (Volume 3).
The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.
The works, subject of this invitation to tender, shall be financed by the Public Investments Budget form the MINEDUB 2026.
The tender file may be consulted at the Batibo Council Development office during working hours, as soon as this tender notice is published. Tel. 677980303/679204915
The tender file may be acquired from the Batibo Council office upon presentation of a non-refundable treasury receipt of 25.000 (twenty five thousand) FCFA. Such a receipt shall identify the payer as representing the company that wants to participate in the tender.
The tender file in three (03) volumes shall be enclosed in three sealed envelopes.
Ø Envelope A containing the administrative documents (Volume 1);
Ø Envelope B containing the technical offer (Volume 2);
Ø Envelope C containing the financial offer (Volume 3).
The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.
Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Batibo Council Office not later than 20/03/2026 at 10am local time and should carry the inscription:
OPEN NATIONAL INVITATION TO TENDER, IN EMERGENCY PROCEDURE N° 05/ONIT/BC/BCITB/2026 OF 26/02/2026, FOR THE REHABILITATION OF A BLOCK OF THREE CLASSROOMS AT G.S UPPER BESSI, BATIBO SUB DIVISION, MOMO DIVISION
«To be opened only during the bid opening session »
The offers or the bids submitted after the stipulated deadline shall not be received.
The maximum execution deadline shall be Four (04) calendar months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.
Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of 400,000 (four hundred thousand) FCFA.
The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.
The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.
Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.
Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.
The opening of the bids in one phase shall be done on the 20/03/2026 at 11a.m in the Conference Hall of Batibo Council by the competent tender board.
Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.
12. Evaluation of the bids
The evaluation of the bids shall be done in three (03) steps:
Ø 1st step: Verification of the conformity of the administrative file;
Ø 2nd step: Evaluation of the technical file;
Ø 3rd step: Analysis of the financial file.
A. The Eliminating criteria’s are as follows:
1. Absence of bid bond with CEDEC recipe in the administrative file;
2. A certificate of categorisation with at least category D.
3. Deadline for delivery higher than prescribed;
4. Incomplete financial file;
5. Change of quantity or unit;
6. Non respect of 75% of essential criteria;
7. Suspended by MINMAP.
B. Essential criteria
1- General presentation of the Tender Files;
2- Financial capacity;
3- References of the company in similar achievements;
4- Quality of the personnel;
5- Technical organization of the works;
6- Safety measures on the site;
7- Logistics;
8- Attestation of site visit duly signed by the mayor.
9- Special Technical Clauses initialed in all the pages;
10- Special Administrative Clauses completed and initialed in all the pages.
The technical offer of the bidder shall be assessed along the following lines:
|
S/N |
Designation |
MARKS |
|
01 |
General Presentation of the offer: Document spirally bound, colour sheets separation, table of content, presentation of documents in the order given in this tender file, quality of document. |
01 |
|
02 |
Quality of Requested staff: Qualifications, experience of personnel affected to the project, CV, Diploms and attestation of availability signed and dated. |
05 |
|
03 |
Technical equipment/material affected to the project: The company should justify the property of the necessary material to the execution of works. |
01 |
|
04 |
Reference of the enterprise:
|
02 |
|
05 |
Presence of the methodology of work execution |
04 |
|
06 |
Presence of the pre financing capacity |
01 |
The note of the technical offer will be gotten by addition of marks for every criteria. Only the technical offer having gotten an equal or superior note to 80% of YES will be kept for the financial evaluation.
The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).
The bidders shall remain committed to their bids during a period of (one hundred and twenty) 120 days from the deadline set for the submission of bids.
Complementary technical information may be obtained every day during working hours from the Batibo Council Office.