The Government of Cameroon has received funding from the World Bank to finance the cost of the Local Governance and Resilient Communities Project (PROLOG). As part of its implementation, PROLOG has signed an agreement with MBONGE COUNCIL (PROLOG COMMUNITY INVESTMENT SUPPORT GRANT AGREEMENT - MBONGE COUNCIL, MEME DIVISION, SOUTHWEST REGION) to build community infrastructure
The Mayor of Mbonge Council now invites quotations from contractors for the Works described in Annex 1: Works Requirements, attached to this RFQ. As soon as the RFQ is published, the tender’s file will be made available to all bidders, either at their request to the MBONGE Concil (Employer) or the PROLOG PMU/RCU
In case the Contractor is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution
Local Governance and Resilient Communities Project (PROLOG
The Mayor of Mbonge Council now invites quotations from contractors for the Works described in Annex 1: Works Requirements, attached to this RFQ. As soon as the RFQ is published, the tender’s file will be made available to all bidders, either at their request to the MBONGE Concil (Employer) or the PROLOG PMU/RCU
1. Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:
“Request for Quotations N°023/RQ/MBONGE COUNCIL/MEME/ITB/2025 OF 11/03/2026 for the extension of the water supply pipeline from the catchment to the main storage tank at the locality of Big Nganjo, Mbonge Council, Meme Division, South-West Region.
NOT TO BE OPENED UNTIL THE COUNTING SESSION”
2. The deadline for submission of Quotations is the 27/03/2026 at 10 am.
Note: Any tender arriving after the deadline for submission of tenders will be rejected. Tenders will be opened in the presence of the tenderers' representatives at the above-mentioned address.
As part of the agreement, financing for the extension of the water supply pipeline from the catchment to the main storage tank at the locality of Big Nganjo, Mbonge Council, Meme Division, South-West Region, for a period of sixty (60) calendar days
1. Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:
“Request for Quotations N°023/RQ/MBONGE COUNCIL/MEME/ITB/2025 OF 11/03/2026 for the extension of the water supply pipeline from the catchment to the main storage tank at the locality of Big Nganjo, Mbonge Council, Meme Division, South-West Region.
NOT TO BE OPENED UNTIL THE COUNTING SESSION”
2. The deadline for submission of Quotations is the 27/03/2026 at 10 am.
Note: Any tender arriving after the deadline for submission of tenders will be rejected. Tenders will be opened in the presence of the tenderers' representatives at the above-mentioned address.
The opening of the quotations will take place at the headquarters of the MBONGE Council on 27/03/2026 at 11 am, local time, in the presence of the tenderers or their representatives, by the Internal Tender Board
1. The quotations will be evaluated to determine substantial responsiveness of the technical proposal.
ü Check that the Letter of Quotation is properly completed, dated and signed with the name and title of the signatory;
ü Verification that the Unit Price Schedule and Detailed and Quantitative Specifications have been duly completed, dated and signed.
ü Assessment of the technical qualification of each admissible tender in accordance with the tender evaluation grid.
TENDER EVALUATION GRID
|
No |
Designation |
BINARY NOTATION |
|
1 |
Presentation of the Offer |
|
|
Compliance with the order prescribed in the RFQ and dividers |
Yes/No |
|
|
Legibility and pagination |
Yes/No |
|
|
2 |
Experience of the bidder |
|
|
Two references in the execution of works contracts |
Yes/No |
|
|
One reference similar to the mission |
Yes/No |
|
|
3 |
Staff quality |
|
|
a) Works Director |
|
|
|
At least Master Civil engineer (copy of the diploma) |
Yes/No |
|
|
Curriculum Vitae of the Mission Manager, dated and signed |
Yes/No |
|
|
At least 3 years’ experience in similar works |
Yes/No |
|
|
b) Hydrologist |
|
|
|
At least a Degree in Hydrology or any other equivalent field (copy of the diploma) |
Yes/No |
|
|
Curriculum Vitae, dated and signed |
Yes/No |
|
|
Seniority ≥ 2 years in a similar field |
Yes/No |
|
|
c) Foreman |
|
|
|
At least HND in masonry and proof of training (copy of the diploma) |
Yes/No |
|
|
Curriculum Vitae, dated and signed |
Yes/No |
|
|
Seniority ≥ 2 years in a similar field |
Yes/No |
|
|
4 |
Construction equipment |
|
|
List of small items of equipment appropriate to the task (photocopies of purchase invoices must be provided) |
Yes/No |
|
|
5
|
Work execution methodology |
|
|
Detailed technical note on the organization of the work |
Yes/No |
|
|
Description of the socio-environmental protection rules |
Yes/No |
|
|
Detailed work schedule with deadlines ≤ ninety (60) days |
Yes/No |
|
|
6 |
Special technical specifications, initialed on each page, dated, and signed on the last page |
Yes/No |
|
7 |
Environmental and social clauses, initialed on each page, dated, and signed on the last page |
Yes/No |
|
8 |
Special Administrative Conditions initialed on each page, dated, and signed on the last page |
Yes/No |
|
|
Total of “Yes” |
….. /20 |
Note: Only tenders with a total of 17 “Yes” votes out of 20 will be admitted to the next stage of the procedure.
ü Checking arithmetic operations, multiplying unit prices by quantities where necessary and using the price in words to make any necessary corrections;
Drawing up a summary table of Quotations based on the amounts corrected for any arithmetical errors, listed in ascending order
1. The Contract will be awarded to the Contractor who meets the eligibility requirements in accordance with the RFQ, offers the lowest evaluated price/s, offers a technically compliant quotation, and guarantees completion of the Works by the specified date.
1. The quotations shall be valid until ninety (90) days after opening the tenders