The Government of Cameroon has received funding from the World Bank to finance the cost of the Local Governance and Resilient Communities Project (PROLOG). As part of its implementation, PROLOG has signed an agreement with MBONGE COUNCIL (PROLOG COMMUNITY INVESTMENT SUPPORT GRANT AGREEMENT - MBONGE COUNCIL, MEME DIVISION, SOUTHWEST REGION) to build community infrastructure
In case the Contractor is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution
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Local Governance and Resilient Communities Project (PROLOG)
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1. Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:
“Request for Quotations N°025/RQ/MBONGE COUNCIL/MEME/ITB/2026 OF 11/03/2026 for the Construction of two open market sheds with counters each at Kotto Barombi and Bole 1, Mbonge Council, Meme Division, South-West Region.
NOT TO BE OPENED UNTIL THE COUNTING SESSION”
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1. Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:
“Request for Quotations N°025/RQ/MBONGE COUNCIL/MEME/ITB/2026 OF 11/03/2026 for the Construction of two open market sheds with counters each at Kotto Barombi and Bole 1, Mbonge Council, Meme Division, South-West Region.
NOT TO BE OPENED UNTIL THE COUNTING SESSION”
The opening of the quotations will take place at the headquarters of the MBONGE Council on 31/03/2026 at 11 am, local time, in the presence of the tenderers or their representatives, by the Internal Tender Board
1. The quotations will be evaluated to determine substantial responsiveness of the technical proposal.
ü Check that the Letter of Quotation is properly completed, dated and signed with the name and title of the signatory;
ü Verification that the Unit Price Schedule and Detailed and Quantitative Specifications have been duly completed, dated and signed.
ü Assessment of the technical qualification of each admissible tender in accordance with the tender evaluation grid.
TENDER EVALUATION GRID
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Parts No. |
Designation |
BINARY NOTATION |
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1. |
Presentation of the Offer |
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|
Compliance with the order prescribed in the DC and Intercalaires |
Yes/No |
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Readability and Pagination |
Yes/No |
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2. |
References in similar achievements |
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|
List of references for the last 5 years (dates) |
Yes/No |
|
|
Justified by at least 02 references of similar works carried out (justified by the 1st and last page of the contract + acceptance report or certificate of successful completion) |
Yes/No |
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|
3. |
Quality of staff |
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|
A construction manager: Senior civil engineering technician with at least 3 years of experience |
Yes/No |
|
|
Site manager:civil engineering technician level with at least 3 years of experience |
Yes/No |
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|
NB: each staff member obtains a “yes” if justified by a certified copy of the diploma, a legalized national identity card and a signed and dated CV |
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|
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4. |
Construction Equipment |
|
|
At least one pick-up (produce a certified photocopy of the registration document or certified rental contract) |
Yes/No |
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|
List of small construction equipment (produce an invoice or any other supporting document) |
Yes/No |
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|
5. |
Methodology for carrying out the work |
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|
Detailed technical note concerning the organization of the work |
Yes/No |
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Description of socio-environmental protection rules (environmental protection, safety, health and hygiene of site personnel) |
Yes/No |
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Detailed schedule for the execution of the work with deadlines ≤ sixty (60) days |
Yes/No |
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6. |
Special technical clauses notebook, initialed on each page, dated and signed on the last page |
Yes/No |
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7. |
Environmental and social clauses booklet, initiated on each page, dated and signed on the last page |
Yes/No |
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8. |
Special Administrative Clauses Booklet initialed on each page, dated and signed on the last page |
Yes/No |
|
9. |
Site visit report (justified by the shots and a relevant report) |
Yes/No |
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Total yes |
….. /15 |
Note: Only tenders with a total of 13 “Yes” votes out of 15 will be admitted to the next stage of the procedure.
ü Checking arithmetic operations, multiplying unit prices by quantities where necessary and using the price in words to make any necessary corrections;
ü Drawing up a summary table of Quotations based on the amounts corrected for any arithmetical errors, listed in ascending order.
1. The Contract will be awarded to the Contractor who meets the eligibility requirements in accordance with the RFQ, offers the lowest evaluated price/s, offers a technically compliant quotation, and guarantees completion of the Works by the specified date.
1. The quotations shall be valid until ninety (90) days after opening the tenders
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