Within the framework of execution of the 2026 Investment Budget of the Bamenda City Council, the City Mayor hereby launches an Open National Invitation to Tender for the construction of three (03) boreholes equipped with solar pumps and overhead water tanks in Nitob IV Mankon, Asaba Nsongwa and Ntahfor in Bamenda Municipality
The works to be executed shall include: Site installation, drilling of borehole, Concrete works, Metal works, installation of solar pump and Finishing works and training of management committee.
The maximum time frame provided for by the Project Owner for the execution of works subject of this invitation to tender is three (3) calendar months. This time frame shall run from the date of notification of the administrative order to commence the services.
Participation in this invitation to tender is open to all national enterprises specialized in water supply and public works
The works under this invitation to tender shall be financed by the Bamenda City Council Investment Budget of 2026 financial year, budget head No 23411
The hard copy of the file may be consulted free of charge during working hours in the SIGAMP Service of the Bamenda City Council, Tel: 233 36 12 67 / 67785 03 32.
It may equally be consulted online on the COLEPS platform at the following addresses: http://www.marchespublics.cm and http://www.publiccontracts.cm on the ARMP website (www.armp.cm).
The hard copy version of the file may be obtained from the SIGAMP Services of Bamenda City Council, Tel: 233 36 12 67 / 67785 03 32 as soon as this notice is published against payment of a non-refundable sum of eighty- two thousand one hundred and fifty (82,150) CFA Francs, payable at the Bamenda City Council Treasury under the budgetary head 712 101.
- For submission online, the bid must be submitted by the bidder on the COLEPS platform latest on 24/04/2026 at 10am server time. A back-up copy of the tender recorded on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication “back-up copy”, in addition to the above mentioned indication, within the deadline set.
File size and format
The maximum sizes of the documents that will transit on the platform and constitute the tenderer’s offer are the following:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer.
The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
· A physical original copy of the administrative bids.
The bidder shall make sure that he uses compressing software to possibly reduce the size of the files to be transmitted.
The maximum time frame provided for by the Project Owner for the execution of works subject of this invitation to tender is three (3) calendar months. This time frame shall run from the date of notification of the administrative order to commence the services.
Each bidder must include in his administrative documents, a hand-endorsed bid bond, issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts and whose list appears in document 14 of the Tender File (TF), of an amount of One million five hundred thousand (1,500,000) CFA francs, and valid up to thirty (30) days beyond the initial date limit of the validity of bids. ’The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall cause the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted. A bid bond not bearing fiscal stamp and not accompanied by a CDEC receipt will be in admissible.
The offer must be submitted by the bidder on the COLEPS platform;
For fear of being rejected, only scanned originals or certified true copies by the issuing services or
Administrative Authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.
They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice. Except the attestation issued by National Social Insurance (NSIF) Fund whose validity is one month Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially but not limited to the absence of a bid bond accompanied by a CDEC receipt issued by a first-rate bank approved by the Minister in charge of Finance.
The bids shall be opened in single phase and shall take place on 24/04/2026 at 11 am precisely by the Project Owner’s Internal Tenders Board in the Bamenda City Council Internal Tenders Board conference hall located at Mulang.
Only tenderers may attend this opening session or be represented by a person of their choice, duly authorised, even in case of a group of enterprises.
For fear of being rejected, the required administrative documents must be submitted in originals or true copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations Governing the Invitation to Tender. They shall not be older than 3 (three) months from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice. Except NSIF attestation whose validity is (01) one month.
In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.
- Evaluation criteria
15.1 Eliminatory criteria
The eliminatory criteria include:
• absence or insufficient bid bond at the bid opening session not endorse, not bearing a fiscal stamp
accompanied by a CDEC receipt;
• Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);
• False declarations, fraudulent schemes or forged documents;
• Failure to comply with four (4) essential criteria out of 6;
• non-compliance with the submission method or recommended file format;
• The absence of a quantified unit price in the financial offer;
• Absence of an element in the financial offer (submission SUP, BQE);
• The absence of the Integrity charter;
• Acceptance of the condition of offer;
• Absence of the declaration statement to comply with social and environmental notice;
• Execution time frame above prescribed;
15.2 Essential criteria
The essential criteria for the qualification of bidders shall focus especially on:
- Presentation of bid;
- Bidder’s references;
- Financial capacity; (Access to a line of credit or other financial resources, turnover, certificate of financial solvency);
- Personnel qualification and experience;
- Logistics means,
Methodology.
The Project Owner shall award the contract to the bidder whose bid meets the required technical and financial qualification criteria and whose offer was evaluated as the lowest including the rebates proposed as the case may be
Bidders shall remain committed to their bids for 90 days from the initial deadline set for the submission of bids.
Additional information may be obtained during working hours from the SIGAMP Service of the Bamenda City Council, Tel: 233 36 12 67 / 67785 03 32 or online on the COLEPS platform via http://www.marchespublics.cm and http://www.publiccontracts.cm, or any other electronic communication means indicated by the Project Owner.
- Fight against corruption and malpractices
For any denunciation of corruption attempt practices, facts or acts, please call the National Anti-Corruption Commission (NACC) on 1517, the Authority in charge of Public Contracts (MINMAP) (SMS or call) on (+237) 673 20 57 25 and 699 37 07 48, the ARMP on……………. or the PO on 233 36 12 67