Within the framework of the execution of the 2026 Investment Budget of the Bamenda City Council, the City Mayor hereby launches an Open National Invitation to Tender for the extension of electricity with a three-phase transformer to Ntahfor quarter in Nkwen Bamenda III Sub Division
Works comprise especially: preliminary works, cleaning, supply and installation of three phase transformers, construction of three phase MV line, excavation of holes on a normal soil, supply and planting of concrete poles supply and planting of wooden poles, and all other subjections necessary for the good execution of the works.
The estimated cost of the operation following preliminary studies is eighty-two million four hundred and fifty-eight thousand one hundred and twenty-eighty (82,458,128) Francs CFA inclusive of all taxes.
Participation in this invitation to tender is open to all national enterprises specialized and categorized in electrical works and public works
The works under this invitation to tender shall be financed by Bamenda City Council Budget of 2026 financial year, budget head No.24415
The hard copy of the file may be consulted free of charge during working hours in the SIGAMP Services of the Bamenda City Council, Tel: 633 36 12 67 / 67785 03 32.
It may equally be consulted online on the COLEPS platform at the following addresses: http://www.marchespublics.cm and http://www.publiccontracts.cm on the ARMP website (www.armp.cm).
The hard copy version of the file may be obtained from the SIGAMP Services of Bamenda City Council, Tel: 633 36 12 67 / 67785 03 32 as soon as this notice is published against payment of a non-refundable sum of eighty-seven thousand five hundred (87,500) CFA Francs, payable at the Bamenda City Council Treasury under the budgetary head 712 101.
It is equally possible to obtain the electronic version of the Tender File by downloading it free of charge through the addresses indicated above. However, online submission is subject to the payment of Tender File purchase fees
The bid must be submitted by the bidder on the COLEPS platform latest on 24/04/2026 at 10am server time. A back-up copy of the tender recorded on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication “back-up copy” and a copy of original administrative bid, in addition to the above mentioned indication, within the deadline set.
File size and format
The maximum sizes of the documents that will uploaded on the platform and constitute the tenderer’s offer are the following:
· 5 MB for the Administrative file;
· 15 MB for the Technical Offer;
· 5 MB for the Financial Offer.
The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shall make sure that he uses compressing software to possibly reduce the size of the files to be transmitted
The maximum time frame provided for by the Project Owner for the execution of works subject of this invitation to tender is four (4) calendar months. This time frame shall run from the date of notification of the administrative order to commence the services.
Each bidder must include in his administrative documents, a hand-endorsed bid bond, issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts and whose list appears in document 14 of the Tender File (TF), of an amount of one million six hundred and forty-nine thousand one hundred and sixty-two (1,649,162) CFA francs, and valid up to thirty (30) days beyond the initial date limit of the validity of bids. ’The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall cause the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted. A bid bond not bearing a fiscal stamp and not accompanied by a CDEC receipt shall not be accepted.
The bids shall be opened in single phase and shall take place on 24/04/2026 at 11 am precisely by the Project Owner’s Tenders Board in the Bamenda City Council Internal Tenders Board conference hall located at Mulang.
Only tenderers may attend this opening session or be represented by a person of their choice, duly authorised, even in case of a group of enterprises.
For fear of being rejected, the required administrative documents must be submitted in scanned originals or true copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations Governing the Invitation to Tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice except NSIF with validity of one month.
The bids shall be opened in single phase and shall take place on 24/04/2026 at 11 am precisely by the Project Owner’s Tenders Board in the Bamenda City Council Internal Tenders Board conference hall located at Mulang.
Only tenderers may attend this opening session or be represented by a person of their choice, duly authorised, even in case of a group of enterprises.
For fear of being rejected, the required administrative documents must be submitted in scanned originals or true copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations Governing the Invitation to Tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice except NSIF with validity of one month.
In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.
- Evaluation criteria
15.1 Eliminatory criteria
The eliminatory criteria include:
• Absence, insufficient or non-compliant of bid bond at the opening of bids;
• Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);
• False declarations, fraudulent schemes or forged documents;
• Failure to comply with four (4) essential criteria out of 6;
• Failure to comply with bid submission method and recommended file format;
• Absence of a quantified unit price in the financial offer;
• Absence of an element in the financial offer (submission, BPU, DQE);
• Absence of integrity charter dated and signed;
• Absence of the dated and signed commitment statement to comply with environmental impact notice studies.
15.2 Essential criteria
The essential criteria for the qualification of bidders shall focus especially on:
- Presentation of bid;
- Bidder’s references;
- Financial capacity; (Access to a line of credit or other financial resources, turnover, certificate of financial solvency);
- Personnel qualification and experience;
- Logistics means,
Methodology.
The Project Owner shall award the contract to the bidder whose bid meets the required technical and financial qualification criteria and whose offer was evaluated as the lowest by including as the case may be, the rebates proposed
Bidders shall remain committed to their bids for 90 days from the initial deadline set for the submission of bids.
Additional information may be obtained during working hours from the SIGAMP Services of the Bamenda City Council, Tel: 233 36 12 67 / 67785 03 32 or online on the COLEPS platform via http://www.marchespublics.cm and http://www.publiccontracts.cm.
- Fight against corruption and malpractices
For any denunciation of corruption attempt practices, facts or acts, please call the National Anti-Corruption Commission (NACC) on 1517, the Authority in charge of Public Contracts (MINMAP) (SMS or call) on (+237) 673 20 57 25 and 699 37 07 48, the ARMP on……………. or the PO on 633 36 12 67.