AGENCE DE RÉGULATION DES MARCHÉS PUBLICS

1.Objet New(Additif)

the Regional Delegate of Public Contracts for the South West Region, Contracting Authority, hereby launches an OPEN National Invitation to Tender (BY THE EMERGENCY PROCEDURE) on behalf of the Mayor of Limbe I Council FOR THE SUPERVISION/CONTROL OF WORKS FOR THE CONSTRUCTION OF LIMBE I COUNCIL CHAMBERS IN FAKO DIVISION-SOUTH WEST REGION.

2.Consistance des prestations New(Additif)

The works shall comprise technical control and monitoring with the following missions:

Control of execution works;
Scheduling and piloting of works;
Assistance to reception operations.

3.Cout Prévisionnel New(Additif)

The cost of the project alter preliminary studies is fixed at 24.140.187 FCFA.

4.Participation et origine New(Additif)

Participation in this invitation to tender is open to all registered Cameroonian enterprises. with the necessary technical, financial and legal capacities

5.Financement New(Additif)

Works of this invitation to tender shall be financed by FEICOM/LIMBE I Council Budget 2017.

6.Consultation du Dossier New(Additif)

Interested eligible bidders may obtain further information during working hours as from the date of publishing of this tender notice, at the procurement and services contract service /RD MINMAP for the South West Region - Buea, Tel: 233 32 32 39 / 233 32 32 45.

7.Acquisition du Dossier New(Additif)

The file may be obtained during working hours at the Regional Delegation of Public Contracts for the South West Region Room 1 upon presentation of a treasury receipt attesting the payment of a non-refundable sum of fifty Thousand(50 000) FCFA as soon as this notice published.

8.Remises des offres New(Additif)

Each bid drafted in English or French in seven (07) copies including one (01) original and six (06) copies marked as such, should reach the Room 1 of the Regional Delegate of Public Contracts for the South West ‑ Buea, against a receipt not later than 25 JUIL 2017 at 9 AM, local time in three (03) distinct envelops which

shall be labelled as follows:

9.Delai de Livraison New(Additif)

The maximum period provided for the execution of the works is fixed at Eight (08) months.

10.Cautionnement Provisoire New(Additif)

Each bidder must include in his/her administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of finance and recognized by COBAC (Commission Bancaire pour l'Afrique Centrale) featuring on the list in Document 12 of the tender file of an amount of: five hundred thousand (500 000) FCFA with a validity period of ninety (90) days from the date the bids are opened.

Under penalty of rejection, the required administrative documents must be imperatively produced as original documents or photocopies certified as authentic by the issuing authority, in accordance with the Special Regulations of the Invitation to Tender, within the last three months, otherwise they shall not be accepted.

Any bid not in compliance with the specifications of this tender notice and file shall be declared inadmissible. Notably, the absence of the bid bond issued by a first rate bank approved by the Ministry in charge of finance or its non-compliance with the model documents of the tender file shah lead to outright rejection of the bid without any possibility of appeal.

11.Recevabilité des Offres New(Additif)

Each bid drafted in English or French in seven (07) copies including one (01) original and six (06) copies marked as such, should reach the Room 1 of the Regional Delegate of Public Contracts for the South West ‑ Buea, against a receipt not later than 25 JUIL 2017 at 9 AM, local time in three (03) distinct envelops which

shall be labelled as follows:

Envelop A: Administrative documents;

Envelop B: Technical offer;

Envelop C: Financial offer.

These three (03) envelops will be put in a fourth one which shall be labelled imperatively as follows:

OPEN NATIONAL INVITATION TO TENDER

(BY EMERGENCY PROCEDURE)

N°: 0019/ONIT/MINMAP/SWRD-LIMBE I COUNC1L/SWRTB/2017 OF 30/06/2017

FOR THE SUPERVISION/CONTROL OF WORKS FOR THE CONSTRUCTION OF LIMBE I

COUNCIL CHAMBERS IN FAKO DIVISION-SOUTH WEST REGION.

"To be opened only during the bid opening session".

12.Ouverture des Plis New(Additif)

The bids shall be opened in a single (01) phase on the 25 JUIL at 10AM local cime by the South
West Regional Tender Board in the Conference hall of the Regional Delegation of Public Contracts, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).

13.Critères d'évaluation New(Additif)

8. MAIN ELIMINATORY CR1TERIA:

Any bid not meeting with the requirements of the Tender File will be declared inadmissible. The eliminatory criteria are identified as follows:

Forged documents in the Tender Files;

v History of bad execution of similar works or on-going legal suit with Govemment;

v Absence of an administrative document;

v Incomplete technical file due to the absence of one of the following documents :

a methodological note indicating the organization, planning and understanding of the project;
Non presentation of a mission head having at least five years' experience in civil works;
an attestation of registration in the National Order of Civil Engineers (NOCE) for civil engineers proposed as main staff;
Failure to produce any of the documents needed for the main staff.

v Technical score less than 70 out of 100 points;

Absence of unit price of a quantified item in the financial offer;
Use of a civil servant without presentation of all documents showing proof of his resignation from the administration.
·:• Non respect of models of Tender file;

12. ESSENTIAL CRITER1A:

> Technical proposais

The technical proposais shah be evaluated as per the following essential criteria:

MI Qualification of experts and their experience in the project field (50 points);

a) Head of Mission,Civil or Rural engineer (bacc +3 or more), with at least (05) years of experience
and at least two (02) years of experience in the control of construction projects

b) The follow up tecnician, at least a civil engineering technician with at least two (02) years of

Technical resources and equipment to be deployed (30 points);

a) Computers equipments ............................................................................4 pts

b) Pick up liaison vehicle ....... ............ ..........10 pts

c)

d) Tille deed of liaison vehicle 4 pts

e)

References of the consulting firm (20 points). The minimal score required is 70/100.
MMd= Lowest bidder's amount;

MS = Tenderer's amount.

N =1(75 x Technical mark) ÷ (25 x Financial mark)) / 100

N stands for the technico-financial marks

The Contracting Authority can refuse to award the contract to a bidder who had unsatisfactory performances (evaluation mark awarded by a monitoring commission of less than 12/20 during the part two years).

14.Attribution New(Additif)

The contract shah be awarded to the bidder with the best offer following the calculation method from article 12 above.

15.Durée Validité des Offres New(Additif)

Bidders shah be bound by their bids for a period of ninety (90) days with effect from the date of opening of bids.

16.Renseignements Complémentaires New(Additif)

Further complementary information may be obtained during working hours from the Procurement and services contracts services of the Regional Delegate of Public Contracts, South West Region,Tel: 233 32 32 39 / 233 32 32 45.