The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation to tender SUPPLY AND INSTALLATION OF SCIENCE LABORATORY EQUIPMENT FOR GEOLOGY, BIOLOGY, CHEMISTRY AND PHYSICS AT GBHS, KUMBA I SUBDIVISION.
FOR SUPPLY AND INSTALLATION OF SCIENCE LABORATORY EQUIPMENT FOR GEOLOGY, BIOLOGY, CHEMISTRY AND PHYSICS AT GBHS, KUMBA I SUBDIVISION.BY EMERGENCY PROCEDURE
The estimated cost alter preliminary studies is Twenty million (20 000 000) FCFA;
Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts
Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2026 financial year through budget head (imputation)
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The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner
The file may be obtained from the same address above as soon as this notice is published against payment of the sum of Twenty Thousand (20 000) francs CFA, payable at the South West Regional Assembly. Treasury. It is equally possible to obtain the electronic version of the Tender File by downloading it free of charge through the addresses indicated above. However, online submission is subject to the payment of Tender File purchase fees.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS plat orm or any other means of electronical communication indicated by Project Owner not later than
21/07/ 2026 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy', in addition te the above label, within the allocated deadline.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 15 MB for the Technical offer;
· 5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
13. Admissibility of bids
The bids shah be submitted online following the COLEPS requirements.
Any incomplete offer in accordance with the prescriptions of the Tender File shah be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is Three (03) months. This period runs from the date of notification of the service order to start the work.
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of Two hundred thousand (200,000) KEA, valid for thirty (30) days beyond the initial date limit of validity of bids. The bid bond provides in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of bine 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication.
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation
concerned shah be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS plat orm or any other means of electronical communication indicated by Project Owner not later than
21/07/ 2026 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy', in addition te the above label, within the allocated deadline.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 15 MB for the Technical offer;
· 5MB for the Financial offer. The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
13. Admissibility of bids
The bids shah be submitted online following the COLEPS requirements.
Any incomplete offer in accordance with the prescriptions of the Tender File shah be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shah lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
The bids she be opened in a single phase. The administrative, technical and financial bids shah be opened on, the 21/07/2026 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorised representatives having full knowledge of the file (power of attorney).
Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.
Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shah be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued alter the date of signature of the Tender Notice.
Eliminatory criteria
The eliminatory criteria are the following:
- Absence of bid bond at the opening of bids with its consignment receipt delivered by the
CDEC;
- Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a
document of the administrative file deemed non-compliant or absent (except the bid bond);
- False declarations, fraudulent schemes or forged documents;
- Failure to comply with 75% essential criteria (75% referring to the qualification threshold
of technical bids);
Absence of a quantified unit price in the financial offer;
ii. Essential criteria
The criteria relating to the qualification of candidates are the following:
Financial situation of the bidder Reference of the enterprise
Personnel Equipment
Methodology and planning of execution
The jobbing order shall be awarded to lowest bidder fulfilling the technical and financial conditions.
Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.
Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,