The state of Cameroon represented by the Governor North West Region, Delegated Contracting Authority, hereby launches a Request for Quotation FOR THE ACQUISITION OF TECHNICAL AND INSPECTION EQUIPMENT FOR WORK FOR THE REGIONAL DELEGATION OF MINEE NORTH WEST AND DIVISIONAL DELEGATION MINEE FOR MEZAM.
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The estimated cost after preliminary studies is Nine Million (9,000,000) FCFA all taxes inclusive.
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Participation in this invitation is open to registered qualified contractors of the Republic of Cameroon with financial ability, technical and professional expertise in Supplies.
The supplies, subject of the present Request for Quotation, shall be financed by the Public Investment Budaet of 2021
The quotation file may be consulted at the Governor's office North West Region, Service of Financial and logistic Affairs Room 108 within working hours from 8:30am to 3:30pm.
The Quotation may be consulted during working hours at the Governor's Office of North-West Region In Bamenda, Service of Financial and logistic Affairs Room 108, upon presentation of a non refundable treasury
receipt of Ten Thousand (10,000) francs CFA bearing the name of the ccynpany. The bill of estimates, entry and quantities of the items is to be completed and returned latest 11/06/2021 at 11.00am prompt local
time and should carry the Inscription:
N° 005/RQ/GOVINW-RTB/2020 OF 17/05/2021- FOR THE ACQUISITION OF TECHNICAL AND INSPECTION EQUIPMENT FOR WORK FOR THE REGIONAL DELEGATION OF MINEE NORTH WEST AND DIVISIONAL DELEGATION MINEE FOR MEZAM.
Each offer or bid drafted in English or French in Seven [07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted at the Governor's Governor's Office of North-West Region in Bamenda, Service of Financial and logistic Affairs Room 108, not later than 11/06/2021 at 11.00am prompt local time and should carry the inscription:
REQUEST FOR QUOTATION
N° 005/RQ/GOVINW-RTB/2020 OF f2021
FOR THE ACQUISITION OF TECHNICAL AND INSPECTION EQUIPMENT FOR WORK FOR THE REGIONAL
DELEGATION OF MINEE NORTH WEST AND DIVISIONAL DELEGATION MINEE FOR MEZAM.
"To be opened only during the bid opening session"
The offers or the bids submitted after the stipulated deadline shall not be received.
The execution period for these rehabilitation which is the subject of this Jobbing Order, shall be fixed for Ninety (90) days as from the date of notification of the Service Order to commence work by the Contract
Manager
Every bid should, in order not to be rejected, contain a Caution Fee of One Hundred and Eighty Thousand (180,000) Francs CFA issued by a bank recognized by the Ministry of Finance for a period of ninety (90) days as from the date of deposit of the offer.
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The opening of the bids In one phase shall be done on 11/06/2021 at 12.00 noon in the Conference Hall of the Governor's office North West Region by the competent tender board.
Only bidders may attend or they could be duly represented by a person of their choice, who has full knowledge of the file.
Bids should be cost exclusive of value added taxes and all taxes inclusive (ATI) and accompanied by the signed model tender if your bid Is chosen.
PRINCIPAL EVALUATION CRITERIA.
-Eliminatory criteria.
1. Deadline for delivery higher than prescribed;
2. False declaration or falsified documents;
3. Absence or insufficient bid bond;
4. A bid with the external envelope carrying a sign or mark leading to the identification of the
bidder;
5. Incomplete financial file;
6. Change of quantity or unit;
7. Non respect of 71.4% (5/7) of essential criteria;
8. Non completion of any project In the previous years in the North West Region and suspended by ARMP in 2020.
N.B. For absence or non-conformity of an element In the administrative file, except absence of the bid bond,
the bidder shall be given 48 hours to produce the valid element failure which the file shall be automatically rejected
- Essential Criteria.
The evaluation of the technical offers would be based on the criteria outlined In the table below. It shall be
done in the following manner positive (YES) or negative (NO).
| No |
Criteria |
| 1 | Attestation of solvability of at least 80% of the financial offer (obtained from a bank recognized by the Ministry of Finance). |
| 2 | A bid bond of 180.000 FCFA (One Hundred and Eighty Thousand FCFA)issued by a first rate-bank approved by the Ministry in charge of Finance in conformity with COBAC conditions. |
| 3 | Experience of the bidder (01 contract justifying similar construction and justified by the firsfand last pages of the contract and the Reception Minutes). |
| 4 | The execution time of this Delivery is fixed at: 90 days from the date of notification of the Service Order to commence works. |
| 5 | Proof of the acceptance of the Contract conditions. The Rules of the Consultation initialled, signed and dated on the last page. The Technical specifications initialled, signed and dated on the last page |
| 6 | Technical specifications, descriptions or bronchus of the equipments to be supply |
| 7 | Site foreman: Rural or Geo-physlcian or Electrical Engineering technician with at least 03 yrs experience (attached certified Diploma and CV signed and dated). |
| TOTAL |
Technical Evaluation.
The evaluation of these criteria would be done on a purely binary system: positive (YES) or negative (NO).
Any negative response (NO) during the examination of the elimination criteria shall lead to the disqualification of the offer. Concerning the essential criteria, a minimum of five (05) on seven (07) positive
responses would be needed for a bid to be retained for the financial evaluation.
- Financial Evaluation.
Only the prices of Bidders retained after the examination of the elimination and essential criteria shall be considered during this financial evaluation. Only the prices of the Unit Price List expressed in letters shall prevail over those in figures.
The required administrative documents should be. Under penalty of being rejected; only originals or true
copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional
Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to
tender.
They must obligatorily be not older than Three (3) months preceding the date of submission of bids or may
be established after the signature of the tender notice.
Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers
especially the absence of a bid bond issued by a first-rate bank approved by the Minister In charge of
Finance.
The required administrative documents should be. Under penalty of being rejected; only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional
Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.
The bidders shall remain engaged by their offers for a period of Ninety (90) days as from the date fixed for the reception of offers.
Complementary technical information may be obtained every day during working hours from the Governor's office North West Region, Service of Financial and logistic Affairs Room 108 within working hours from
8:30am to 3:30pm.