Within the frame-work of the 2026 Public Investment Budget and following, the Contracting Authority (The Senior Divisional Officer) for Menchum, hereby representing the State of Cameroon, launches an Open National Invitation to tender by EMERGENCY PROCEDURE FOR THE CONSTRUCTION OF A 10ML REINFORCED CONCRETE BRIDGE ALONG KESU ROAD (Lot 1) AND A 10ML REINFORCED CONCRETE BRIDGE ALONG KECHA ROAD (Lot 2), NAIKOM VILLAGE IN WUM, MENCHUM DIVISION OF THE NORTH WEST REGION

The works subject of this invitation to tender shall require the construction of a 10ml reinforced concrete bridge along Kesu Road (Lot 1) and a 10ml reinforced concrete bridge along Kecha Road (Lot 2), Naikom village in Wum, Menchum Division of the North West Region.

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 The works and service required are found in the detail description mentioned in the respective bills of quantities and cost estimates.

The estimated cost of the operations (tasks) following feasibility studies stands as specified in the table below: -

            The works subject of this invitation to tender shall be in two lots defined with specifications as in the table below:-

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the domain of construction accompanied by the necessary financial capability

Works which form the subject of this invitation to tender shall be financed as per the program budget head of the Public Investment Budget 2026 and following, of the Republic of Cameroon as specified in the table below:-

           The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the contracts award) during working hours at the Divisional Office for Menchum or via COLEPS plat form at the following addresses: http://www.marchespublics.cm and http://www.publiccontracts.cm on the ARMP website (www.armp.cm ).

        The Tender documents can be obtained immediately after publication of this invitation to tender from the COLEPS plat form (online) using the addresses sited above or the document shall be obtained at the SDO Office for Menchum (Service in charge of the contracts award) during working hours from Monday to Friday upon presentation of a Treasury receipt showing the payment of a non-refundable sum of One hundred and fifty thousand (150,000) francs CFA per Lot of the tender file fee from any public Treasury within the Country.

      Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative. These shall be submitted in the COLEPS plat form in a soft copy and with back up copy in a USB key or CD/DVD submitted to the Contracting Authority for onward transmission to the Divisional Tender Board. This back up USB key copy can only be used when the COLEPS platform failed. A: Administrative Document, B: Technical document and C: Financial document. It shall reach the Divisional Office for Menchum not later than   15/ 09/2026 at 10 am local time.

 File size and format

 For online submission, the maximum sizes of the documents that will transit on the platform and constitute the bidder’s offers are as the following:-

Ø  5MB for the Administrative offer

Ø  15MB for Technical offer and

Ø  5MB for the Financial offer.

The following formats are accepted:

·         PDF format for text documents;

·         JPEG for images.

  The applicant shall ensure that compression software is used where need be to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.

In case of any malfunctioning of the COLEPS platform, failure to present the back-up copy shall lead to the rejection of the bids of the concerned candidate.

The backup copy in a USB key and in a sealed envelope addressed to the Contracting Authority shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE

N^O 05/ONIT/E28/SEFA/DTBMCH/2026 OF 20/08/ 2026 FOR THE CONSTRUCTION OF A 10ML REINFORCED CONCRETE BRIDGE ALONG KESU ROAD (Lot 1) AND A 10ML REINFORCED CONCRETE BRIDGE ALONG KECHA ROAD (Lot 2), NAIKOM VILLAGE IN WUM, MENCHUM DIVISION OF THE NORTH WEST REGION

(TO BE OPENED ONLY DURING THE BIDS OPENING SESSION OF THE TENDERS BOARD)

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be One hundred and fifty (150) calendar days (five months) with effect from date of notification of the Service Order to start execution.

       Each bidder shall enclose in his administrative documents a bid bond issued directly in the bidder’s name by a first-rate bank approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the tender file and valid for ninety (90) days beyond the original date of the validity of the offers.

           Under risk of being rejected, administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, Bank Officials, etc.) or by Administrative Authorities as the case may be (Example: SDO, DO etc) and must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must not be produced after the submission of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued directly in the bidder’s name by a first-rate bank approved by the Ministry in charge of Finance.

      The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity. For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the contractor by the Contracting Authority once the final bond has been provided.

    Bidders shall remain committed to their offers for a period of ninety (90) calendar days from the last date for the submission of tenders, that is, the tenders shall be valid for ninety (90) calendar days with effect from their submission deadline.

NB: The contractor shall, present the originals of the respective certified documents for strict verification of their authenticity during site installation.

    Bids shall be opened by the Divisional Tenders Board for Menchum in a single phase on the 15/09/2026 at 11:00 am local time in the hall of the Divisional Office Wum. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic, that is, any bid which shall not comply with the requirements of the tender file shall be rejected.

A)    Eliminatory Criteria.

-          Offers (bids) submitted after the deadline or time limit;

-          Absence of bid bond or bid bond not issued directly in bidder’s name by a first rate bank approved by the Ministry in charge of Finance and with receipt from (CDEC)

-          Execution period longer than prescribed in the Tender file

-          Technical evaluation mark less than 75% (non-respect of 75% of the essential criteria);

-          Absence of quantified unit price (omission of a unit price in the financial bid).

-          Absence of original or properly certified administrative document or documents certified more than one time shall be given 48 hours to replace it.

-          False declaration or forged documents shall be given 48 hours to replace them and failure to do so the contractor will be eliminated;

-          An uncategoried company will be eliminated;

NB: Bid bond or any bid security for a group of enterprises must bear the name of mandated enterprise with the names of the other enterprises mentioned as well.

B)              Essential Criteria They are primordial or key modalities in the judgment of the technical and financial capacity of candidates to execute the tasks forming the subject of the invitation to tender. They were determined in relation to the nature and content of the tasks to be executed. Hence in the evaluation of:-

60    Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:

   NB:

       -Any Bid that shall not obtain 75 % evaluation in the technical documents shall simply be rejected.

             -Details of these main qualification criteria are specified in the evaluation grid found in the Special Tender Regulations (RPAO).

(ii) Financial Offer, it shall consist of going through the bill of quantities in reference to the unit price schedule and the sub detail of unit prices.

         The contract shall be awarded to the best bidder who must have fulfilled the administrative, technical and financial requirements.

         Bidders shall remain committed to their offers for ninety (90) calendar days from the deadline set for the submission of tenders (offers).

     The Contracting Authority may at any time, amend this invitation to tender. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.

      He shall publish the amendments and communicate same to companies that bought the tender’s file.

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                      Wum, the 20/08/2026