The Mayor of NKAMBE  Council, DONGA MANTUNG  Division, North-West Region, Project Owner and Contracting Authority, hereby launches an  Open National Invitation  to Tender, under Ermegency  procedure for the monitoring and  control and monitoring  of the construction of 70 market sheds and 05 warehouses, and a retaining wall of 80 meters long, 40 cm thick and of 4 meters high at the  Nkambe market in Nkambe Council,  Donga Mantung Division of the North West Region.

The services which form the subject of this Invitation to Tender shall include: the following missions:

-       Mission 1: Examination of the conformity to the project, visa of the studies and the execution project made by the company (EXE);

-       Mission 2: Directing the execution of works contracts (DET) scheduling, management and coordination of construction sites (OPC);

-       Mission 3: Assistance in provisional, final Acceptance Operations and during the warranty period.

The estimated cost of these services is FCFA francs Fourteen Million (14 000 000), including taxes.

The services which form  the subject of this Invitation to Tender are in a single lot.

Participation in this Call for Tenders is open on equal terms to all Public Works companies or groups of Companies of buildings and public works of category D or E installed in Cameroon, excepting companies that have been suspended following the termination of a contract, in application of the Public Contracts Code

The services which are the subject of this Invitation to Tender are financed jointly as per the convention signed between FEICOM and NKAMBE   Council assigned to the Mayor NKAMBE Council as Authorising Officer with the budgets of 2026 assigned to the Mayor in the Funding Agreement No._______/CCF/FEICOM/DG/CAJ/DCCC/2026.

The Tender File can be consulted as soon as this tender notice is published, during working hours, in the NKAMBE Council Award Service or at the Regional Office of the Public Contracts Regulatory Agency (ARMP) for the North West during working hours or DD MINMAP Donga MAntung Division

It can also be consulted on the ARMP website (www.armp.cm); http://www.marchespublics.cm  and http://www.publiccontracts.cm

The Tender Document can be obtained from the Technical Service of NKAMBE  Council against payment of a non-refundable sum of CFA francs Twenty Five thousand (25 ,000) payable to the NKAMBE  municipal Treasury.

When collecting the Tender File, bidders must register and communicate their full address (telephone, e-mail, post office, fax, etc.).

However, in accordance with the provisions of point 82 of the Circular of application of the Public Contracts Code, a bidder having paid the file acquisition fees of the tender file to the public treasury following the difficulties encountered at the municipal treasury concerned, must present in its bids a duly established bailiff's report and/or proof of referral to the Mayor with a copy to the local administrative authority, ARMP, MINMAP and FEICOM against a duly signed and dated receipt.

Each bid drafted in French or in English, in seven (07) copies that is the original and six (06) copies, labelled as such, alongside an electronic version of the said bids placed in a stamped and sealed envelope without any indication of the bidder’s identity should be deposited at the Award service of the of the Nkambe Council no later than 17/09/2026 at 10:00 AM. local time, bearing the following wording:They shall bear the following inscription

< OPEN NATIONAL INVITATION TO TENDER >

NO 016/ONIT /NKC/ NKCITB/NWR/2026 OF THE  28/08/2026 FOR THE CONTROL AND MONITORING OF THE CONSTRUCTION OF 70 MARKET SHEDS AND 05 WAREHOUSES, AND A RETAINING WALL OF 80 METERS LONG, 40 CM THICK AND OF 3 METERS HIGH AT THE NKAMBE MARKET IN NKAMBE COUNCIL, DONGA MANTUNG DIVISION OF THE NORTH WEST REGION (BY THE EMERGENCY PROCEDURE)

The maximum period provided for by the Project Owner for the delivery of the services which are the subject of this Invitation to Tender is nine (09) months from the date of notification of the Service Order to start the services.

Each bidder must attach to their administrative documents a bid bond, issued by a financial establishment or institution authorised by the Minister in charge of finance to issue bonds in the field of public contracts, the list of which appears in Document No. 14 of the Tender File, amounting to 280,000 (Two Hundred and Eighty Thousand) FCFA ATI and valid for up to thirty (30) days beyond the initial date of validity of the bids. The absence or non-compliance of the bid bond will lead to the outright rejection of the offer.

A presented bid bond that has no connection with the consultation concerned is considered absent.

The said bid bond must be accompanied with a deposit receipt issued by the Caisse of Dépots et Consignation (CDEC). In the case of a bank cheque or certified cheque, produced in lieu of the bid bond, it must be made payable to the CDEC on behalf of the Project Owner. The said cheque must be forwarded to CDEC by the financial institution within at least seven (07) working days before the date of opening of the bids.

As per the Specific rules governing the Invitation to Tender, the required administrative documents must be submitted as original or certified true copies by the competent issuing department or administrative authority, otherwise they shall be rejected. They should absolutely be dated not more than three (3) months preceding the date of submission of bids or should have been issued after the date of signing of the Invitation to tender.

Any bid that does not comply with the prescriptions of this notice and the Tender file shall be declared inadmissible. Notably, the absence of the bid bond issued by a first-class bank approved by the Ministry in charge of Finance or non-compliance with the model documents of the tender file, shall lead to the outright rejection of the bid without any appeal. Moreover, bids reaching after the closing date and time will not be received.

The administrative documents, the technical bid and the financial bid must be placed in separate envelopes and delivered in one sealed envelope.

The Project Owner shall reject envelopes bearing information on the identity of the bidders, envelopes received after the submission deadlines and times, envelopes that do not comply with the submission method, envelopes without any indication of the identity of the Call for Tenders, non-compliance with the number of copies indicated in the Specific rules governing the Invitation to Tender or bids containing only copies of documents

Bids shall be opened by the NKAMBE COUNCIL Internal Tenders Board on 17/09/2026 at 11.00 AM. prompt, at the CONFERENCE HALL THE NKAMBE COUNCIL.

Bids shall be opened in two (02) phases.

a.  Phase one

Administrative and technical bids shall be opened in the presence of bidders or their duly mandated representatives.

b. Phase two

After the analysis of the administrative and technical bids, the opening of the financial bids will be carried out under the same conditions, at a later date, which will be communicated to the bidders who have the required legal capacity and who have obtained a technical capacity score of at least seventy points out of one hundred (70/100).

Only one representative per bidder may attend this session.

15.1 Eliminatory criteria

·         The administrative file remains incomplete or non-compliant 48 hours after the opening of the bids (except for the bid bond);

·         False declarations, falsified documents or fraudulent schemes;

·         absence of the categorization certificate (D or E);

·         failure to meet at least 70% of the essential criteria;

·         Absence of the bid bond accompanied by the deposit receipt issued by the CDEC, in accordance with Circular Letter No. 000014/PR/MINMAP/CAB of July 23, 2025, concerning the procedures for establishing, depositing, safeguarding, releasing, returning, and enforcing guarantees in public procurement;

·         Omission of a quantified price in the financial offer;

·         Presence of financial information in the technical offer ;

·         Non-compliance with the submission method ;

·         Absence of a required component of the financial offer (bid submission form BPU, DQE and SDPU) ;

·         ENTERPRISES SUSPENDED FROM PUBLIC PROCUREMENT

·         Absence of a SPECIAL FIELD REPORT CO_SIGNED WITH THE MAYOR OF NKAMBE COUNCIL (PROJECT OWNER) CLEARLY INDICATNG DUE DILIGENCE AND SUFFICIENT UNSERSTANDING OF THE LOCAL SECURITY CONTEXT

15.2. Essential criteria

Technical offers will be assessed based on the following essential criteria:

Method of selecting the Contractor

The Contractor will be selected based on the cost-quality ratio (preferred bid) in accordance with the procedures described in the Tender File (DAO).

The final overall score N will be calculated by combining the weighted technical and financial scores according to the following formula:

Ng = 70 x Technical Score (Nt) + 30 x Financial Score (Nf)

                                               100

The financial score (Nf) is obtained as follows:

Where Fm is the amount of the lowest offer, its financial score will be taken as 100 points. The scores of the other bidders calculated from the financial score of the lowest offer will be obtained as follows:

Nf = 100 x Fm

                F

Fm = the amount of the preferred proposal

F = the amount of the proposal under consideration

The bidder with the highest final score will be declared the successful bidder

The contract will be awarded to the bidder whose bid is assessed as the lowest and most compliant with the Tender File, i.e. the bidder with the highest combined technical and financial score will be awarded the contract and invited to negotiate the contract, if necessary.

Bidders shall remain bound by their bids for a period of ninety (90) days from the closing date for receipt of bids

Complementary information may be obtained during working hours from the Secretariat of the Secretary General of NKAMBE  Council : P. O. Box : 651 123 571

19. Fight against corruption and bad practices

To denounce any corrupt practices, facts or acts, please call CONAC at number 1517, the Public Procurement Authority (MINMAP) (SMS or call) through the numbers: (+237) ,,,,,,,,,,, ARMP at the number or the Project Owner or the Delegated Project Owner through the number: (237) 651 123 571.

NKAMBE , the ______28/08/26_____________