1.Siubject of the Invitation to Tender

The Mayor of NKAMBE Council, the Contracting Authority, hereby launches an Open National Invitation to Tender for the construction of 70 market sheds and 05 warehouses, and a retaining wall of 80 meters long, 40 cm thick and of 3 meters high at the  Nkambe market in Nkambe Council,  Donga Mantung Division of the North West Region. (by emergency procedure).

The works comprise notably:

-       Preliminary works and site installation;

-       Earthworks;

-       Foundations;

-       Constructions – Elevations;

-       Roofing and structural timber;

-       Wood joinery, aluminium and metal processing;

-       Sanitary plumbing;

-       Electricity / TV;

-       Painting;

-       Plastering of walls;

-       Drainage works and cleanup.

The estimated cost after preliminary studies stands at 280,861,088 (Two Hundred and Eighty Million, Eight Hundred and Sixty-One Thousand, Eighty-Eight) FCFA all taxes inclusive

The works subject of this Invitation to Tender shall be in a single lot.

Participation in this Invitation to Tender is open on equal terms to all category C companies with a base in Cameroon, excluding companies under suspension following the termination of a contract, in accordance with the Public Contracts Code.

The works, subject of this Invitation to Tender shall be financed by the budget of FEICOM and NKAMBE council  for 2026 financial year.

 The Tender File can be consulted as soon as this tender notice is published, during working hours, in the NKAMBE Council Award Service or at the Regional Office of the Public Contracts Regulatory Agency (ARMP) for the North West,DD MINMAP DONGA MANTUNG DIVISION during working hours.

The Tender File can be obtained from the NKAMBE Council AWARD SERVICE against payment of a non-refundable sum of CFA francs One hundred and fifty thousand (150,000) payable to the at Minicipal Treasury of NKAMBE council.

During collection of the Tender File, bidders should register by leaving their full address (Telephone, E-mail, Post Box, Fax, etc.).

However, pursuant to the provisions of point 82 of the circular implementing the Public Contracts Code, a bidder who instead paid the Tender File acquisition fee to the public treasury due to the hurdles faced in the municipal revenue office, should include in his bid a duly established bailiff report and/or proof of referral to the Mayor, with a copy to the local administrative authority, ARMP, MINMAP and FEICOM, against payment a duly signed and dated receipt.

Bids shall be written in English or French, in 7 (Seven) copies, that is 1 (One) original and 6 (Six) copies marked as such, and an electronic version of the said bids, shall be placed in a sealed envelope, stamped and sealed, with no distinctive sign on the bidder’s identity, and submitted in the Technical Service of the NKAMBE Council  in the no later than 17/09/2026 at 10:00AM, local time and should be marked as follows:

OPEN NATIONAL INVITATION TO TENDER

NO 015/ONIT /NKC/ NKCITB/NWR/2026 OF THE 28/08/2026 FOR THE CONSTRUCTION OF 70 MARKET SHEDS AND 05 WAREHOUSES, AND A RETAINING WALL OF 80 M LONG, 40 CM THICK AND OF 4 METERS HIGH AT THE NKAMBE MARKET IN NKAMBE COUNCIL, DONGA MANTUNG DIVISION OF THE NORTH WEST REGION.

(IN EMERGENCY PROCEDURE)

 (To be opened only during the bids opening session)

The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender. The maximum deadline provided by the Project Owner / Contracting Authority for the execution of the works forming the subject of this invitation to tender eight (08) calendar months, as from the date of notification of the contractor by the control engineer to start work.

Each bidder shall attach to his administrative documents a bid bond issued by a financial body or institution approved by the Minister in charge of Finance to issue public procurement guarantees and whose list is in document 14 of the Tender File and whose amount is 5,617,222 (Five Million, Six Hundred and Seventeen Thousand, Two Hundred and Twenty-Two) francs CFA ATI and valid up to 30 (thirty) days beyond the initial bids validity date. The absence or non-compliance of the bid bond issued by a first-rate bank or category one financial establishment authorised by the Ministry in charge of Finance to issue public procurement guarantees, shall lead to the complete rejection of the bid.

A bid bond provided but having no bearing with the tender shall be considered as absent.

The said guarantee must be provided alongside a deposit receipt issued by the Deposits and Consignments Fund (CDEC). In case of bank or certified cheque provided in lieu of a guarantee, the latter must be made payable to CDEC for the Project Owner. The said cheque must be forwarded to CDEC by the financial institution within at least 7 (seven) working days before the opening of bids date.

Under penalty of being rejected, the required administrative documents must imperatively be provided in originals or certified true copies by the issuing service or competent administrative authority, in accordance with the stipulations of the Special Regulations of the Invitation to Tender. They must be less than 3 (three) months old or have been established after the date the Tender Notice was signed.

Any bid falling short of the prescriptions of this Tender Notice and Tender File shaIl be declared inadmissible. Notably, the absence of the stamped bid bond issued by a first-rate bank approved by the Ministry in charge of Finance or non-compliance with the templates of Tender File documents shall lead to the complete rejection ofthe bid without any room for petition. Moreover, bids received after the closing date and time for submission shall not be admissible.

The administrative documents, technical and financial bids must be placed in separate envelopes submitted in a sealed envelope.

Envelopes carrying distinctive signs on the bidder’s identity, received after the closing date and time for submission, non-compliant with the tendering method, without indicating the identity of the Tender File and non-compliance with the number of copies stated in the Special Regulations of the Invitation to Tender or bid in copy only shall be rejected.

Bids shall be opened in one  phases at the conference hall of the NKAMBE Council

The opening of the administrative documents technical and financial offers shall take place on 17/09/2026 at 10 :00AM by the Project Owner or the Delegated Project Owner’s Tenders Board in conference hall of Nkambe Council .

Only bidders may attend this opening session or be represented by a single duly authorised person of their choice, even in the case of a group of enterprises.

Under pain of rejection, the documents required in the administrative file must be produced in originals or in copies certified as true by the issuing department or the competent administrative authority, in accordance with the stipulations of the Special Regulations. They must be less than three (3) months old from the original date of submission of tenders or have been drawn up after the date of signature of the tender notice.

In the event of the absence or non-conformity of any document in the administrative file at the bids opening session after a period of 48 hours granted by the Board, the bid shall be rejected.

[The launching of the bid opening session must take place no later than one hour after the deadline for receipt of tenders set out in the Tender Files.]

The eliminatory criteria shall be:

Ø  Incomplete or non-compliant administrative file and not submitted  within 48 hours after the opening of bids (except the bid bond);

Ø  False statements, forged documents or shady deals;

Ø  Absence of the certificate of categorisation (C);

Ø  Failure to meet 70% of the essential criteria; 

Ø  Omission of a quantified price in the financial bid;

Ø  Absence of the bid bond accompanied by the deposit receipt issued by CDEC, in accordance with Circular Letter No. 000014/PR/MINMAP/CAB of 23 July 2025 relating to the terms and conditions for establishing, depositing, keeping, releasing, returning, releasing and fulfilling public contracts guarantees;

Ø  Absence of the certificate on honour signed by the bidder, whereby he certifies to have read and accepted without reservation the terms of the Tender File (SAC, STC as well as Environmental and Social Clauses);

Ø  Absence of a SPECIAL FIELD REPORT CO_SIGNED WITH THE MAYOR OF NKAMBE COUNCIL (PROJECT OWNER) CLEARLY INDICATNG DUE DILIGENCE AND SUFFICIENT UNSERSTANDING OF THE LOCAL SECURITY CONTEXT

14.2. Essential criteria

Technical bids shall be graded based on the essential criteria below:

·            Company’s references (08 sub-criteria);

·            Company’s financial situation (04 sub-criteria);

·            Technical proposal and works execution schedule (07 sub-criteria);

·            Acceptance of the contract conditions (03 sub-criteria);

·            General presentation of the bid (02 sub-criteria).

The details are shown in the bids evaluation grid. Only bidders who presented a compliant administrative file and who obtained at least 70% shall be qualified to be awarded the contract

The Contracting Authority shall award the contract on the basis of the lowest financial bid to the bidder fulfilling the required technical and financial qualification criteria. The said bidder having previously obtained a technical mark of at least 70% of “yes” favourable opinion.

Bidders shall be bound by their bids for a period of 90 (ninety) days with effect from the deadline set for the receipt of bids.

Additional technical information can be obtained during working hours in the General Secretariat of NKAMBE  Council

-       NKAMBE Council; P.O. Box; Tel: 651 123 571

18. Fight against corruption and malpractices

To report any malpractices, incidents or acts of corruption, kindly call CONAC on the number 1517, the Authority in charge of Public Contracts (MINMAP) (SMS or call) on the numbers: (+237) …………, FEICOM on the number 8567 or the PO/DPO on the number: (237) 651 123 571