SUBJECT OF THE TENDER:  Within the framework of the execution of the 2021 state budget, the State of Cameroon represented by THE MAYOR ZHOA COUNCIL hereby launches in an OPEN NATIONAL INVITATION TO TENDER NO ____/ONIT/MINDDEVEL/ZC/FEICOM/ZCITB/2026 OF ____/___/2026 FOR THE CONSTRUCTION OF A BLOCK OF TWO (02) CLASSROOMS AND A BLOCK OF SIX (06) LATRINES AT GPS KALAKALA  IN WEH, ZHOA COUNCIL,  MENCHUM DIVISION,NORTH WEST REGION

The estimated cost of the project is 24,000,000 (Twenty four million francs)

The services involved in this invitation to tender shall require THE CONSTRUCTION OF A BLOCK OF TWO (02) CLASSROOMS AND A BLOCK OF SIX (06) LATRINES AT GPS KALAKALA  IN WEH, ZHOA COUNCIL

The estimated cost of the project is 24,000,000 (Twenty four million francs)

: Any bidder may bid for and hold more than one (1) lot but in this case we have just one lot. However for reasons of assiduity, effective presence of the contracting partner and proper realization of works this must be so with different sets of personnel.

: Participation in this invitation to tender is open to only registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the domain of construction accompanied by the necessary financial capability

The said works shall be financed as per the following programmed budget head of  the 2026 ZHOA COUNCIL/FEICOM  assigned to THE MAYOR ZHOA COUNCIL.

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The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Service of the Contracting Authority (Service in charge of the award of contracts) during working hours at the ZHOA COUNCIL. The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of Thirty Thousand Francs (30,000) Francs CFA payable to the Municipal Treasury Zhoa Council. Tel: 677 26 44 26

:  Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed pack containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed pack shall bear no information about the company and shall reach the, Service in charge of the award of contracts Zhoa Council not later than ___/___/2026 at 10:am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.

The sealed pack shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER NO ____/ONIT/MINDDEVEL/ZC/FEICOM/ZCITB/2026 OF ____/___/2026 FOR THE CONSTRUCTION OF A BLOCK OF TWO (02) CLASSROOMS AND A BLOCK OF SIX (06) LATRINES AT GPS KALAKALA  IN WEH, ZHOA COUNCIL,  MENCHUM DIVISION,NORTH WEST REGION

 (To be opened only during bids opening session)

The maximum deadline for the execution provided for by the Contracting Authority shall be three months (90 calendar days) with effect from the date of notification of the Service Order to start works.

: Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of Four Hundred and eighty Thousand (480,000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.), including the bid bond, must imperatively be produced in accordance with the Special Tender Regulations or such bids shall be subject to rejection. They must obligatorily not be older than three (03) months. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

: Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of Four Hundred and eighty Thousand (480,000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.), including the bid bond, must imperatively be produced in accordance with the Special Tender Regulations or such bids shall be subject to rejection. They must obligatorily not be older than three (03) months. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

The offers shall be opened in a single phase, according to the following schedule, in the Zhoa Council. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase and two stages.

A) Eliminatory Criteria.

-          Bids  submitted in unsealed envelopes and packs;

-          Offers (bids)  submitted after the deadline or time limit;

-          Failure to submit administrative documents after 48 hours,

-          Administrative documents more than 3months old;

-          Incomplete technical or financial documents;

-          Omission of unit price schedule ;

-          Change of a quantified quantity in the bill of quantities

-          None justification of capacity to pre-finance ;

-          Technical and administrative evaluation mark less than 75.% ;

-          False declaration or forged documents ;

-          Absence of BID BOND with CDEC receipt;

-          Absence of Categorization certificate or deposit receipt;

B) Evaluation Criteria: The preliminary evaluation shall be the binary method (YES/NO) based on the following essential criteria:

NB:

- Any Bid that shall not obtain 75% evaluation shall simply be rejected.

- Details of these main qualification criteria are specified in the assessment grid found in the Special Tender Regulations (RPAO).

The contract shall be awarded to the lowest bidder, who fulfils the technical and administrative requirements

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: Additional (supplementary) technical information may be obtained during working hours from the CDO Zhoa Council.