The Regional Delegate of Public Contracts for the South West, the Contracting Authority, hereby launches on behalf of the Director of NASPW(Project owner) an Open National Invitation to Tender NO.
027/ONIT/PR/MINMAP/SWRD/SWRTB/2017 OF 11/08/2017 FOR TIIE SUPPLY AND MAINTENANCE OF TOPOGRAPHY MATERL4L AND THE TRAINING OF SOME STAFF AT THE NATIONAL ADVANCED SCHOOL OF PUBLIC WORKS ANNEX OF BUEA.
- services of this contract include:
- ·the supply of heather.
- ·Site Levels
- Total station with prism
- GPS
- Transmitter receiver
- Topo aluminum tripod TR0202
- Telescopic sightings
- Optical brackets
- Topo Steel Stage
- Compass
- Beach umbrella
- Standard measurements 50m ref: Mb0101 acquired.
- The maintenance of some equipment at the school.
- The training of some staff at the school.
The works which form the subject of this invitation to tender shall be financed by the Public Investment Budget 2017 (punctual credit from the MINISTRY OF PUBLIC WORKS).
The cost of the project after preliminary studies is fixed at 80.000.000 FCFA
The tender is open to duly legalized Cameroonian enterprises that fulfill the requirements of this invitation to tender.
The works which form the subject of this invitation to tender shall be financed by the Public Investment Budget 2017 (punctual credit from the MINISTRY OF PUBLIC WORKS).
Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the Regional Delegation of Public Contracts, South West Buea ROOM1TeI: 233323245/ 233323239
The complete tender file may be obtained from the ROOM 1 of the Regional Delegation of Public Contracts, South West Buea upon presentation of a treasury receipt attesting to the payment of a nonrefundabie sum of One hundred thousand (100,000) FCFA, at the Buea Treasury.
Each bid drafted in English or French in Seven (07) copies comprising one( 01) original and Six (06) copies marked as such, should reach the Regional Delegation of Public Contracts, South West Buea ROOM lnot later than 05/09/2017 At 9 AM local time in distinct envelops which shah be labeled as follows:
The maximum period provided for the execution of the supply is fixed at Two (02) months.
Each bidder must include in his/her administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of finance and recognized by COBAC (Commission Bançaire pour l'Afrique Centrale) featuring on the list in Document 12 of the tender file of an amount ofOne million and sixty thousand (1.600,000) FCFA with a validity period of ninety (90) days from the date the bids are opened.
Under penalty of rejection, the required administrative documents must be imperatively produced as original documents or photocopies certified as authentic by the issuing authority, in accordance with the Special Regulations of the Invitation to Tender, within the last three months, otherwise they shah not be accepted.
Any bid not in compliance with the specifications of this tender notice and file shah be declared inadmissible. Notably, the absence of the bid bond issued by a first rate bank approved by the Ministry in charge of finance or its non-compliance with the mode! documents of the tender file shall Iead to outright rejection of the bid without any possibility of appeal.
Each bid drafted in English or French in Seven (07) copies comprising one( 01) original and Six (06) copies marked as such, should reach the Regional Delegation of Public Contracts, South West Buea ROOM lnot later than 05/09/2017 At 9 AM local time in distinct envelops which shah be labeled as follows:
-Envelop A; Administrative documents (Spiral bound with all pages numbered)
-Envelop B; Technical offers (Spiral bound with all pages numbered)
-Envelop C; Financial offers (Spiral bound with all pages numbered)
These three envelops will be put in a fourth which shah be labeled imperatively as follows:
OPEN NATIONAL INVITATION TO TENDER
NO. 027/ONIT/PR/MINMAP/SWRD/SWRTB/2017 OF 11/08/2017
FOR THE SUPPLY AlVD MAINTENANCE OF TOPOGRAPHY MATERIAL AND THE
TRAINING OF SOME STAFF AT THE NATIONAL ADVANCED SCHOOL OF PUBLIC
WORKS ANNEX OF BUEA.
(By Emergency Procedure)
FINANCING: ENSTP ANNEX BUEA BUDGET OF 2017.
"To be opened ont), during the bid opening session"
The bids shah be opened in single (01) phase on the 05/09/2017 At 10AM local time by the South West Regional Tenders Board in the Conference Hall of the Regional Delegation of Public Contracts, South West Buea, in the presence of the bidders or duly authorized representatives having full knowledge of the files.
Bids shah I be rejected for:
I- Absence of any administrative documents.
2-False declarations or falsified documents.
3-Non conformity of the technical offer with the technical specifications,
4-Absence of an authorization/agreement from the manufacturer for the total station.
5-Absence of sub detail of prices.
6-Absence of justification of after sale service (attestation of after sale service + justification of
workshop (pictures of workshop) + justification of the realization of maintenance of total station
(at least two maintenances)).
7-Essential criteria score less than 80%
12. MAIN QUALIFICATION CRITERIA:
The criteria relating to the qualification of candidates could indicatively be the following:
-Generalpresentation coùmpliance with the model bid Yes/No
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-Turnover for the past three years(at least 120 000 000)FCFA |
Yes/No |
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- Prefinancing capacity of at least 40 000 000 FCFA for the project. |
Yes/No |
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- References for the past 5 years: At least One(01) project for the supply of topographical material with the amount higher or equal to 25.000.000 FCFA and, At least two (02) projects of maintenance of topographical material (total station). |
Yes/No |
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- Personnel At least higher electronic technician (BACC+2) with at least 5 years of experience and at least a higher surveyor technician (BACC+2) with at least 5 years of experience |
Yes/No |
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- At least one authorization for sale or representation from the manufacturer for sale the total station. Yes/No |
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- Proof of training of personnel in the use and/or maintenance of topography material (at least one). |
Yes/No |
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- Guarantee period higher or equal to that to the tender File Yes/No |
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- -Justification of after sale service (attestation of after sale service and workshop pictures and justification of the past realization of maintenance of total station (at least two maintenances)). Yes/No |
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- Diagnostic report for the existing equipment. |
Yes/No |
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- Absence of prospectus and color pictures for the equipment proposed. |
Yes/No |
The non-respect of 80% of the above criteria shall cause the elimination of the bid. 13. VALIDITY OF OFFERS:
The contract shah be awarded to the bidder with the lowest financial offer, having qualified administratively and with equipment having the best specifications and proof of reliability,
Bidders shall be bound by their bids for a period of 90 (ninety) days with effect from the date of open ing of bids.
Further complementary information may be obtained during working hours from the service of procurement and services Contracts of the Regional Delegation of Public Contracts, South West Buea, Tel: 33323245/33323239