As part of securing physical archives, the General Manager of the Autonomous Sinking Fund (CAA) launches National Competitive Bidding restricted emergency procedure for the recruitment of a Consultant in charge of carrying out a pilot phase of dematerialization archives ro the Autonomous Sinking Fund.

The services requested in this call for tender include:

•  Detailed analysis of physical documents and archives of the treatment process in the CAA ;

•  Proposing and implementing filing plans, conservation and management tools adapted to archivists of the CAA ;

•     The elaboration of a digitizing pilot stage of previous existing archives to September 2014 and facilitate their importation into the GED;

•     The estimation of the volume and the feasibility of large-scale work of securing records and ail CAA archives ;

The technical specifications of these services are detailed in N° 5 of the present tender documents (TD).

The estirnated cost of the operation at the end of preliminary studies is 25 000 000 FCFA .

The services are subdivided in a single batch

Participation in the National Invitation ro Tender is restricted to the following companies shortlisted following  the Invitation for Expression of Interest No. 04 776 / CAA / DG / 2016 4 April 2016. Listed below:

The services requested following this invitation to tender will be financed by the operations budget of CAA for the budgetary years 2016 with the budgetary line allocated for "SCHÉMA DIRECTEUR INFORMATIQUE - OTHERS".

The tender documents can be consulted during business hours at the the Administrative Affairs and Budgetary Services (SAB) of CAA, situated on the 15th floor of the SNI building in Yaoundé, phone number 222.22.22.26, following the publication of the present tender issue call.

 The tender file can be acquired at the Administrative Affairs and Budgetary Services (SAB) of CAA, situated on the 15th floor of the SNI building, phone number 222.22.22.26, after presenting a cash payment receipt of a non refundable amount of 45 000 (Forty five thousand) CFA in the  the ­account n° 335 988 registered under the name of ARMP in the books of  différent BICEC branches.                                                                                                                                                                   

Each tender should be written in French or English, in seven (07) copies of which one (1) original copy and six (06) photocopies. The documents should be submitted at the Autonornous Sinking Fund located on the 15th floor of the SNI building in Yaoundé no later than  0 8 SEPT 2016 at 2pm, local time, in a closed envelope.

After this deadline, no documents shall be accepted. Alter submission, no tender can be modified or withdrawn. Every tender should have the following inscribed in it:

RESTRICTED NATIONAL INVITATION TO TENDER UNDER EMERGENCY

PROCEDURE,

N° 12411/A0NR/PU/CAA/CIPM/20161) OF 11 aug 2016

FOR  THE IMPLEMENTATION OF THE PILOT STAGE OF DIZITIZATION OF ARCHIVES AT THE AUTONOMUS SINKING FUND

« TO BE OPENED ONLY DURING THE TENDER OPENING SESSION »

The execution period requested by the project manager for the fulfillrnent of services requested in the current cail for tender is 3 months.

Under the penalty of rejection, each tender should attach to his administrative documents, a tender security deposit, established by a prime bank accredited by the Ministry of Finances and whose name is listed in piece 11 of the DAO, for 500 000 ( Five hundred thousands ) CFA, valid for Thirty (30) days beyond the original date set for the validity of tenders.

Under the penalty of rejection, the administrative documents required in the RPAO must be produced in original versions or in true copies certified by the issuer in accordance with the specific rules of the call for tender.

They should be dated not more than three (03) months preceding the date of submission of offers or established after the date on which the call for tender was signed.

Every tender not in conformity with the prescriptions of the current call for tender and the tender documents will not be accepted. The absence of the tender's security deposit by a prime bank accredited by the Ministry of Finances or the non respect of the templates specified in the tender documents will result in the rejection of the tender.

The opening of bids shaLl be done in two (02) sessions. The first phase involves the opening of administrative and technical parts of bids by the Internai Tender Procurement Commission of CAA (CIPM-CAA) in the conference room on the 15th floor of the SNI building, on 08 SEPT 2016 at 3pm, local time,in the presence of bidders (optimal) or their mandated  representatives who have a perfect knowledge of the documents.

The second phase, namely the opening of financial offers will be held at a later date

Dismissing Criteria

•  Missing of an administrative document ;

•  False statement, substitution or tampering Documents; 
• Technical grade below 80 points over 100 points;

•  Presence of financial information in the technical offer.

Main Criteria

The evaluation of technical bids will be made following a score grading system based on the main qualification criteria below:

Only bidders who have obtained at least 80% of minimum technical score points on all essential criteria will be technically qualified and admitted for financial analysis.

The consultant will be selected using the selection method `Based on Quality and Cost'. The global score (N) shall be calculated using a weighted combination of technical and financial scores using the following formula:

The respective weights attributed to technical (T) and financial (P) propositions are: T= 70% and P= 30%

The formula used to determine financial scores shall be the following:

Sf = 100 x Fm / F, (Sf being the financial score, Fm the least priced bid and F the price of the proposition under consideration)

The overall score (N) will be determined as :

N = St x 70% Sf x 30%                    ((Sf) = Financial score and (St) = Technical scores).
The tenderer with the highest overall score will attibutaire market.

Bidders remain contractually obligated by their offers for ninety (90) days starting from the deadline for the submission of tenders.

Further information can be obtained during business hours, at the Administrative and Budget Service (SAB) of CAA, on the 15th floor of the SNI building Yaoundé. BP. : 7167 Yaoundé. Tél. 00237 222 22 22 26 / 00237 222 22 01 87.

E-mail : caa@caa.cm with copies to pnkou@caa.cm