The Mayor of BALIKUMBAT COUNCIL, the Delegated Contracting Authority, on behalf of the Republic of Cameroon, hereby launches an open invitation to tender, THE SUPPLY AND INSTALLATION OF COMPLETE SOLAR ENERGY SYSTEM TO THE MEDICALISED HEALTH CENTER BALIKUMBAT, BALIKUMBAT SUB DIVISION, NGOKETUNJIA DIVISION

The works include the following:

SINGLE

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of electrical engineering in general.

Theworks, subject of this invitation to tender, shall be financed by the Public Investments Budget MINSANTE 2022, budget head No: 56 40 047 06 641610 524112.

The tender file may be consulted at the BALIKUMBAT COUNCIL office during working hours, as soon as this tender notice is published.

The tender file may be acquired from the Balikumbat Council office upon presentation of a non refundable treasury receipt of THIRTY thousand (30 000) CFAF. Such a receiptshall identify the payer as representing the company that wants to participate in the tender.

Presentation of the tender file

The tender file in three (03) volumes shall be enclosed in three sealed envelopes.

• Envelope A containing the administrative documents (Volume 1);
• Envelope B containing the technical offer (Volume 2);
• Envelope C containing the financial offer (Volume 3).

The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question.The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour

The maximum execution deadline shall be three (03) calender months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank or an insurance company approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The opening of the bids in one phase shall be done on 03/03/2022 at 11:00a.m in the Conference Hall of BALIKUMBAT COUNCIL by the competent tender board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity

Evaluation of the bids

The evaluation of the bids shall be done in three (03) steps:

• 1^st step: Verification of the conformity of the administrative file;
• 2^nd step: Evaluation of the technical file;
• 3^rd step: Analysis of the financial file.

The criteria of evaluation are the following:

-Eliminatory criteria

- Administrative documents

• Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;
• Absence of a document in the administrative file 48 hours after the bid opening session;
• False declaration or falsified documents.

- Technical file

• False declaration, forged or scanned documents;
• Technical assessment mark lower than 85 % of “YES”.

14.1.3- Financial offer

• Incomplete financial offer;
• Omission of quantified unit price in the financial offer; 

Essential criteria:

The technical offer of the bidder shall be assessed along the following lines:

The note of the technical offer will be gotten by addition of marks for every criterion. Only the technical offer having gotten an equal or superior note to 85 % of YES will be kept for the financial evaluation.

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their bids during a period of (sixty) 60 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the BalikumbatCouncil, Service of Award Telephone N°+237 670912286.