Within the framework of the 2016 Investment budget, the Rector ofthe University of Maroua hereby launches an Open National Invitation to tender in emergency procedure for the supply of office equipment at Higher Institute of Mines and Petroleum Industries of the University of Maroua.
The services to be provided by this contract include: office equipment, transportation, handling and commissioning.
The estimated cost of the operation following prior studies stands at seven (7) milIion CFA francs.
Unique lot
Participation in this invitation to tender is open to all legally recognized enterprises located throughout the national territory of Cameroon
Services forming the subject of this invitation to tender shall be financed by the Budget of the University of Maroua, budget head Program 241 N°228001, 2016 financial year.
The Tender File may be consulted during working hours at the Secretariat of Internai Allocation Tender Board, located at the Department for Development, Physical Plant and Infrastructures (DIPD) ofthe University ofMaroua, P.O.BOX 46, Tel. 6 222-29-17-90 / 22229-15-68, as soon as this notice is published.
The file may be obtained from the Secretariat of Internal Allocation Tender Board at the Department for Development, Physical Plants and Infrastructures (DIPD) of the University of Maroua, P. O. Box 46, Tél. 222-29-17-90 / 222-29-15-68, as soon as this notice is published against payment of a non-refundable sum of fifteen thousand (15000) francs CFA, payable at the Special Account of the Public Contracts Regulatory Board « Compte Spécial CAS-ARMP » in any BICEC Branch Office.
Each offer drafted in English or French in seven (7) copies including the original and six (6) copies marked as such, should reach the Secretariat of Internai Allocation Tender Board at the Department for Development, Physical Plants and Infrastructures (DIPD) of the University of Maroua, P. O. Box 46, Tél 222-29-17-90 / 222-29-15-68 not later than 12/09/2016 at 14 o'clock prompt local time and should carry the inscription:
OPEN NATIONAL INVITATION TO TENDER IN EMERGENCY PROCEDURE
N°16/002/AONO/MINESUP/UMA/CIPM/2016 OF 18/08/2016
FOR THE SUPPLY OF OFFICE EQUIPMENT AT THE
HIGHER INSTITUEE OF MINES AND PETROLEUM INDUSTRIES OF THE
UNIVERSITY OF MAROUA.
"To be opened only during the bid-opening session"
The maximum delivery deadline provided by the Project Owner for delivery of the supplies forming the subject of this tender shall be one (1) month.
Each bidder must include in his administrative documents, a bid bond issued by a first rate bank approved by the Minister of Finance featuring on the list in document 12 of the Tender File ofan amount of 140 000 (one hundred and forty thousand) CFA and valid for thirty (30) days beyond the original date of the validity of the offers.
Lest they be rejected, shall be submitted only originals or true copies of the other relevant administrative documents, certified by the issuing service in keeping with the requirements of the Special Tender Regulation. They must be valid in keeping with the regulations in force.
They must not be older than three (3) months preceding the original date of submission of bids or must not have been established after the signing of the tender notice. Any incomplete offer in accordance with the prescriptions of this notice and Tender File shall be declared inadmissible.
This applies especially the absence ofa bid bond issued by a first-rate bank or an insurance Company approved by the Ministry in charge of Finance.Specifythe approvedpublication organ (JDM, Cameroon-Tribune). At the Public Treasury for govemment departments, in the CAS- ARMP Special Account N° 335988 at BICEC for Public Administrative Establishments, Public and Semi Public Enterprises, the Yaoundé and Douala City Councils and the Council Revenue Collection Offices for the other Regional and Local Authorities"
The bids shall be opened in a single phase. The opening of adrmnistrative documents and the technical and fmancial offers will take place on 12/09/2016 at 15 o'clock local time by the Tenders Board of the University of Maroua in the meeting room of Internal Allocation Tender Board.
The files of bidders shall be evaluated according to the following criteria:
Eliminatory criteria
They include especially:
Absence of the bid bond issued by a first-rate bank or an insurance Company approved by the Ministry ofFinance;
False declaration orforged document;
Absence of one administrative document ;
Non-compliance to two (02) major technical specifications of the supply.
Non-respect of 02 essential criteria.
Absence of a quantified unit price;
Non-compliance of the bid bond model;
Essential criteria
The essential criteria relating to the qualification of candidates could indicatively be on the following:
Criteria Validation
Balances turnovers ofthe last three (03) years Yes/No
guaranteed by a chartered accountant
Access to a credit or other fînancial resources (where need be) Yes/No
Supplier's references in similar supplies for the last three year Yes/No
Availability ofspare parts (if need be) Yes/No
The experience ofthe staffing personnel Yes/No
After-sale service Yes/No
The acceptance ofthe bid's conditions Yes/No
The non respect of two (2)qualification criteria shall lead to the disqualification of the offer.
The contract shall be awarded to the lowest bidder, complying with the technical and administrative requirements.
Bidders will remain committed to their offers for ninety (90) days from the deadline set for the submission oftenders.
Complementary information may be obtained during working hours from the Secrétariat of Internal Allocation Tender Board at the Department for Development, Physical Plants and Infrastructures (DIPD) of the University of Maroua, P. O. Box 46, Tel. 222-29-1790 / 222-29-15-68, as from the publication of this notice. /