AGENCE DE RÉGULATION DES MARCHÉS PUBLICS

1.Objet New(Additif)

Within the framework of the Public Investment Budget 2017, the Regional Delegate of Public Contacts for the South West Region, Contracting Authority, hereby launches a Restricted National Invitation to Tender(BY THE EMERGENCY PROCEDURE)on behalf of the Regional Delegate of MINEPAT South West Region, Delegated project owner, for supervision and technical control of the execution of rehabilitation works of the earth road stretch Konye (Inter RN8)-Nyandong (14,5), in MEME Division, South West Region

2.Consistance des prestations New(Additif)

The works shall comprise technical control and monitoring with the following missions:

Management of execution works;
Scheduling and piloting of works;
Assistance to acceptance operations

Specifically, this shall include:

- The supervision/control of the execution of works vvithin the respect of the STC and the

SAC;

The verification and the validation of the execution documents;

The production and the transmission of the technical service orders;

The verification of quantities and work done established by the Enterprise;

The organisation and the management of the site meetings/site log book/ production of site minutes and reports;

- The organisation of the acceptance of works and ensure the establishment of as-built

file, Etc.....

Further details are provided in the technical specifications and the estimate details

3.Cout Prévisionnel New(Additif)

The estimated budget inclusive of taxes, after preliminary studies is Forty eight millions two hundred and fifty two thousand and eight (48.252.008) FCFA.

4.Allotissement New(Additif)

The works is in one lot

5.Participation et origine New(Additif)

articipation in this invitation to tender is restricted to the following:

N°	Names of pre-Consulting firms	Addresses
1	APEX ENTERPRISE	P O BOX 169 Tiko Tel 674 884 170
2	ATEMCAL COMMERCIAL SERVICES CO LTD	P O BOX 507 Limbe Tel 675 652 054
3	TK CONSULT	P O BOX 663 Limbe Tel 699 774 994

6.Financement New(Additif)

Services which form the subject of this invitation to tender shall be financed by MINEPAT, budget head N° 94 709 04 110000 2025

7.Consultation du Dossier New(Additif)

Interested eligible bidders may obtain further information during working hours as from the date of publishing of this tender notice, at the Procurement and services contracts office ofthe Regional Delegation of Public Contracts for the South West Region — Buea, Tel: 233 32 32 39 / 233 32 32 45.

8.Acquisition du Dossier New(Additif)

The complete tender file may be obtained from the Secretariat of the Regional Delegate of Public Contracts for the South West Region — Buea upon presentation of a treasury receipt attesting the payment of a non-refundable sum of Fifty thousand (50 000) FCFA

9.Remises des offres New(Additif)

Each bid drafted in English or French in seven (07) copies including one (01) original and six (06) copies marked as such, should reach the Secretariat of the Regional Deleaat of iblicContracts for the South West — Buea, against a receipt flot later than30 OCT 2017 at9a.m. . local time in three (03) distinct envelops which shah be labelled as follows:

- Envelop A: Administrative documents;

- Envelop B: Technical offer;

- Envelop C: Financial offer.

These three (03) envelopes will be put in a fourth one which shall be labelled imperatively as follows:

10.Delai de Livraison New(Additif)

The maximum time frame provided by the Project Owner or Delegated Contracting Authority for the execution of the works forming the subject of this invitation to tender is seven (07) months, with effect from the date of notification of the notice to commence services,

11.Cautionnement Provisoire New(Additif)

Each bidder must include in his/her administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of finance and recognized by COBAC (Commission Bancaire pour l'Afrique Centrale) featuring on the list in Document 12 of the tender file of an amount of: nine hundred sixty thousand (960 000) FCFA with a validity period of ninety (90) days from the date the bids are opened.

Under penalty of rejection, the required administrative documents must b"e imperatively produced as originals or true copies certified by the issuing service or administrative authorities

(Senior Divisional Officer, Divisional Officers) in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be notolder than three (3) months preceding the date of-submission of established.aftgree signature of the tender:notice

Any bid not inrnm nlinnrn _with th m prescriptions of the Tender File shah be rn-1 rcr inadmissible. This refers especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

12.Recevabilité des Offres New(Additif)

Each bid drafted in English or French in seven (07) copies including one (01) original and six (06) copies marked as such, should reach the Secretariat of the Regional Deleaat of iblicContracts for the South West — Buea, against a receipt flot later than30 OCT 2017 at9a.m. . local time in three (03) distinct envelops which shah be labelled as follows:

13.Ouverture des Plis New(Additif)

The bids shall be opened in a single (01) phase on the 30 OCT 2017at 10 am local time by the Tenders Board of the Contracting Authority in the Regional Delegation of Public Contracts Conference Hall. at the MINEPAT Building in the presence of the bidders or duly authorized representatives

14.Critères d'évaluation New(Additif)

They are especially:

¨ Absence of bid bond or any other relevant administrative document;

¨ False declaration or falsified document,

A technical score of Iess than 70%,
Not showing proof of financial sofvency (available credit line) of at least sixteen million (16,000,000) FCFA;

¨ omission of a quantified unit price in the financial offer.

ii. Essential criteria

';•.^,,----Technical proposais _

The technical proposais shah! be evaluated as per the follovving esseritial criteria:

Qualification of experts and their experience in the project field (50 points);
Technical resources and equipment to be deployed (30 points);
References of the consulting firm (20 points).

Financial offer

Only the financial offers of tenderers pre-selected after the evaluation for compliance of the

administrative documents (stage 1) and the assessment of the technical proposais (stage 2)

shall be evaluated as per the folrowing criteria:

NM = MMd x 100/MS

NM = Tenderer's financial mark;

MMd= Lowest bidder's amount;

MS = Tenderer's amount.

The contract will be awarded to the bidder who complied with the special regulation of the invitation to tender and is technically aptand whose final mark calculated following the formula belowis highest:

N = [(70 x Technical mark) + (30 x Financial mark)] / 100 N stands for the technico-financial mark

15.Attribution New(Additif)

The contract shall be awarded to the bidder with the best offer.

16.Durée Validité des Offres New(Additif)

Bidders will remain committed to their bids for 90 days from the deadline set for the submission of bids.

17.Renseignements Complémentaires New(Additif)

Further complementary information may be obtained during working hours from the Procurement and services contract service unit of the Regional Delegation of Public Contracts office, South West Region, Tel: 233 32 32 39 / 233 32 32 45 or at the Secretariat of the Regional Delegate of MINEPAT South West Buea, Tel 233 33 21 16.