Within the framework of 2022 Investment Budget, the Mayor BAFUT Council; Project Owner and Contracting Authority hereby launches on Open National Invitation to Tender FOR THE ROAD SIDE CLEARING (CANTONNAGE) ON THE PAVED SECTIONS OF NATIONAL ROAD: NSOH (LIMIT OF BAFUT) – NJINTEH 3 CORNERS (6.1) – WUM ROAD (8KM) – NJINTEH (3 CORNERS)-BAFUT FON PALACE (1.7KM) IN BAFUT SUB DIVISION, MEZAM DIVISION OF THE NORTH WEST REGION

Work to be done consists of preparatory works, grading and opening and grading of part of the road works, drainage works on the roads heein below

The estimated cost after preliminary studies is 15,000,000 (fifteen million) CFA Francs.

N/A

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this invitation to tender shall be financed by the 2022 Public Investment Budget of the Ministry of Public Works (ROAD FUNDS LINE).

The file may be consulted during working hours at the technical service of the Bafut Council, as soon as this notice is published.

The file may be obtained from the technical service of the Bafut Council, as soon as this notice is published against payment of the sum of 25,000 (Twenty five Thousand) CFA francs, payable at the Bafut Council Municipal Treasury, representing the cost of purchasing the tender file

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies should reach the Bafut Council premises  not later than 23/03/2022 at 10 AM local time and should carry the inscription:

TO THE PROJECT OWNER

 REQUEST FOR QUOTATION

N°007/RQ/BC/BCITB/2022 OF 04/03/2022

FOR THE ROAD SIDE CLEARING (CANTONNAGE) ON THE PAVED SECTIONS OF NATIONAL ROAD: NSOH (LIMIT OF BAFUT) – NJINTEH 3 CORNERS (6.1) – WUM ROAD (8KM) – NJINTEH (3 CORNERS)-BAFUT FON PALACE (1.7KM) IN BAFUT SUB DIVISION, MEZAM DIVISION OF THE NORTH WEST REGION.

“To be opened only during the bid-opening session”

The maximum deadline provided by the Contracting Authority for the execution of the works forming the subject of this invitation to tender is three (03) calendar months each Phase

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of 300,000 CFA (three hundred thousand) CFA Francs, valid for thirty (30) days beyond the date of validity of bids.

 Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of LAUNCHING OF THE TENDERS or may be established after the signature of the tender notice 

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 23/03/2022 at 11 Noon local time, at the Conference hall of BAFUT Council by the BAFUT Council Internal Tenders’ Board. Only bidders may attend or be represented by duly mandated persons of their choice.

 Evaluation criteria

The bids shall be evaluated according to the main criteria as follows: 

Eliminatory criteria

• Outright elimination during the opening session of the bids

1.    Absence of the bid bond

• Elimination during the evaluation of bids by the adhoc commitee

2.    Deadline for delivery higher than prescribed;
3.    False declaration or falsified documents;
4.    A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

5.    Incomplete financial file;
6.    Change of quantity or unit of the Tender file in the financial bid;
7.    Non respect of 75%of essential criteria;

During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given fourty eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the bids. No such document will be accepted after this deadline.

Essential criteria

1. General presentation of the tender files;
2. Financial capacity;
3. References of the company in similar achievements;
4. Quality of the personnel; 
5. Technical organization of the works;
6. Safety measures on the site;
7. Logistics;
8. Attestation and report of site visit;
9. Special Technical Clauses initialed in all the pages and last page signed;
10. Special Administrative Clauses completed and initialed in all the pages and last page signed.

These essential criteria are subject to lower limits, the details of which are spelled out in the Special Regulations of the invitation to tender

This evaluation will be done in a purely positive (Yes) or negative (No) with an acceptable minimum of 75% of the essential criteria taken into account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% of the essential criteria.

 Pursuant to justification by bidder, unconvincing abnormally low costing will not be accepted spelled out in the Special Regulations of the invitation to tender of this consultation

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours at the Technical Service of the BAFUT Council.