1. 1.            Subject of the Invitation to Tender:

Within the framework of upgrading the functioning of our factories and following studies carried our by the technical department, the General Manager of PAMOL Plantations Plc hereby launches an Open National Invitation to Tender in emergency procedure for the supply of Mill Spares.

The services of this contract comprise notably: supply of equipment, transportation, handling, setting up and acceptance, as specified in the technical specifications.

The estimated cost after preliminary studies is:

Lot 1: 129,000,000 Frs.

Lot 2: 119,000,000 Frs

The supply is defined as follows:

Lot 1: Supply of Clarification section Spares

Lot 2: Supply of Press section Spares

Participation in this invitation to tender is open to enterprises with experience in the supply of these materials

The Supplies which form the subject of this invitation to tender shall be financed by PAMOL Budget 2017, Budget Heads No. 135, 137,and 148

The file may be consulted during working hours at the Contract Service of PAMOL plantations, Lobe as soon as this notice is published

The Tender file can be obtained from the contract service PAMOL upon the payment of a non-refundable sum of 150,000(one Hundred and fifty thousand) CFA francs, payable at BICEC (ARMP special account No 335 988 00001-89 with BICEC).

Each bid drafted in English or French in seven (7) copies including the original and six (6) copies marked as such, should reach the Contract Service of PAMOL not later than 31/10/2017 at 12:00 noon local time, and should carry the inscription:

The maximum deadline provided for the delivery of the supplies forming the subject of this invitation to tender is 6 months.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of:

Lot 1:2,600,000 CFA francs

Lot 2: 2,400,000 CFA francs.

Each bid drafted in English or French in seven (7) copies including the original and six (6) copies marked as such, should reach the Contract Service of PAMOL not later than 31/10/2017 at 12:00 noon local time, and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER IN EMERGENCY PROCEDURE

No. 013/ONIT/PAMOL/TD/TB/2017 of 09/10/2017 for the

Supply of Mill Spares

 “To be opened only during the bid-opening session”

The bids shall be opened in a single phase.

The opening of administrative documents and the technical and financial bids on 31/10/2017 at 1:pm, local time by the Tenders Board of PAMOL in the Conference hall at PAMOL Head Office situated at Lobe

14.1      Eliminatory criteria

Bids shall be rejected in case of:

v  Incomplete or non-conformity of administrative documents,

v  Incomplete Technical and Financial Offers,

v  Non-conformity of Technical Specifications,

v  Non-possession of dealership agreement,

v  Absence of a quantified unit price

v  Presence of a falsified document,

v  Absence of at least four out of the five essential criteria

14.2    Essential criteria

The criteria relating to the qualification of candidates could indicatively be on the following:

[Indicate the main qualification criteria which show that the bidders have the technical capacities and required resources to execute the contract fully. These criteria are given in detail in article 6(1) of the Special Regulations of the invitation to tender]

[The marking scale for offers by award of points is proscribed in favour of the binary method (yes or no)].

Any bidder with a complete Administrative offer, who meets up with the technical specifications in accordance with the Tender file and with the lowest financial offer shall be awarded the contract

Bidders will remain committed to their offers for Ninety (90) days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from the Technical Manager’s office PAMOL Lobe or call 677 112 975