The Mayor of Njikwa Council, the Contracting Authority, on behalf of the Republic of Cameroon, hereby launches a request for quotation, FOR THE INSTALLATION OF A SOLAR PLANT AND ACCESS STREET LIGHTING TO THE OSHIE TOURISTIC CENTRE, NJIKWA MUNICIPALITY, MOMO DIVISION. It is a single lot.

•  INSTALLATION OF A SOLAR PLANT AND ACCESS STREET LIGHTING TO THE OSHIE TOURISTIC CENTRE, NjikwaMunicipality

. Work consistency

The works include the following:

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of electrical engineering in general.

Theworks, subject of this request for quotation, shall be financed by the Public Investments Budget MINTOURL 2022.

The tender file may be consulted at the Njikwa Council office during working hours, as soon as this consultation notice is published.

The tender file may be acquired from the Njjikwa Council office upon presentation of a non refundable treasury receipt of fifty seven thousand one hundred and forty three (57 143) CFAF. Such a receiptshall identify the payer as representing the company that wants to participate in the tender.

Presentation of the tender file

The tender file in two (02) volumes shall be enclosed in three sealed envelopes.

• Envelope A containing the administrative documents (Volume 1);
• Envelope B containing the technical offer /financial  offer(Volume 2);

The two volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question.The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

8 .Submission of the tender file

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Njikwa Council Office not later than 31/03/2022 at 10 a.m local time and should carry the inscription:

ʺREQUEST FOR QUOTATIONʺ

No.  __02_/RQ/MINDDEVEL/NCITB/NJIKWA COUNCIL/2022 OF 10/03/2022

FOR THE INSTALLATION OF A SOLAR PLANT AND ACCESS STREET LIGHTING TO THE OSHIE TOURISTIC CENTRE, NJIKWA MUNICIPALITY, MOMO DIVISION

                               «To be opened only during the bid opening session »

The offers or the bids submitted after the stipulated deadline shall not be received.

The maximum execution deadline shall be THREE (03) calender months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of eight hundred thousand (800 000) FCFA.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The opening of the bids in one phase shall be done on 31/03/2022 at 11a.m in the Conference Hall of Njikwa Council by the competent tender board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

Evaluation of the bids

The evaluation of the bids shall be done in two (02) steps:

• 1^st step: Verification of the conformity of the administrative file;
• 2^nd step: Evaluation of the technical file / financial file;

The criteria of evaluation are the following:

 -Eliminatory criteria

 - Administrative documents

• Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;
• Absence of bid bond in the administrative file;
• False declaration or falsified documents.

 Technical file

• Incomplete  or non compliant documents;
• False declaration, forged or scanned documents;
• Absence of the prefinancing capacity of at least 25% of Amount (ATI).
• Technical assessment mark lower than 70% of “YES”.

• Non existence in the technical file of the rubric « organization, methodology and planning »

 - Financial offer

• Incomplete financial offer;
• Non compliant documents;
• Omission of quantified unit price in the financial offer;

 Essential criteria:

The technical offer of the bidder shall be assessed along the following lines:

The note of the technical offer will be gotten by addition of marks for every criterion. Only the technical offer having gotten an equal or superior note to 70% of YES will be kept for the financial evaluation.

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the Njikwa Council Office.