Within the framework of improving on the situation of offices in the city council, the City Mayor of Bamenda City Council intends to launch a Request for Quotation for the supply of office furniture to the Bamenda City Council.

The nature of the services involves is the supply of office furniture:

The estimated cost of the operation following prior studies stands at twenty-four million nine hundred and sixty-three thousand six hundred and four (24,963,604) CFA Francs inclusive of all taxes.

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The supply shall include Office tables and chairs; reception chairs, conference table and chairs and others as described in the detailed estimate.

Participation in this consultation is open to Small and Medium Size Enterprises with proven experience in this domain.

Works which form the subject of this invitation to tender shall be financed by the Investment Budget of the Bamenda City Council for 2022 financial year, Head 222 210

The file may be consulted during working hours at the Bamenda City Council, Department of Technical Services, Tel: 677 144 131/675102929 upon publication of the invitation to tender.

The file may be obtained from the Bamenda City Council, Department of Technical Services, Tel: 677 144 131/677 047 095 upon publication of the invitation to tender against payment of the non-refundable sum of forty-two thousand (42,000)CFA Francs , payable at Bamenda City Council Treasury under the budgetary head 712 101.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in five(05) copies including the original and four (04) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file, B: Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach Bamenda City Council Tenders Board, not later than 08/09/2022 at 10 am and should carry the inscription:

 Request for Quotation N°001/RQ/BCC/ITB/2022 of 16/08/2022 for the supply of office furniture to the Bamenda City Council “ under emergency procedure ”.

“To be opened only during the bid-opening session”

The maximum duration of execution provided for by the Contracting Authority shall be two calendar (02) months , as from the date of notification of the contractor by the control engineer to start work.

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by an approved Insurance company, (see list in document No. 12 of this tender file), of an amount of four hundred and ninety-nine thousand two hundred and seventy (499,270) Francs CFA , valid for thirty (30) days as from the date of validity of the offers. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided. 

        Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance

The opening of the bids in one phase shall be done on the 08/09/2022 at 11.00 am prompt in the Conference Hall of the Bamenda City Council by the Bamenda City Council Internal Tender Board. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity

The evaluation of bids shall be carried out in three stages:

• 1^st Stage: verification of the conformity of each administrative document;
• 2^nd Stage: Evaluation technical bids;
• 3^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

1-Eliminatory criteria

-                      Absence of bid bond;

-                      Forged, scanned, false or fake document;

-                      Non compliance with the bid model

-                      Deadline of supply more than the prescribed;

-                      Omission of a quantified task on the bill of quantities;

2. Main Qualification criteria: The criteria relating to the qualification of candidates could indicatively be on the following:

-                      Financial situation;

-                      Presentation of bids;

-                      After-sales services;

The Contract shall be awarded to the bidder whose bid is in conformity to the provisions of the tender file and on the basis of the lowest bid and technical quality, confer article 33 of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from Bamenda City Council, Department of Technical Services, Tel: 677 14 41 31/675 10 29 29.

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