Within the framework of improving the situation of offices in the city council, the City Mayor of Bamenda City Council intends to launch a Request for Quotation for the realization of the supplies of office equipment .

The supply shall include Desktop computers, Photocopiers, TVs, Stabilizers, and others as shown in the detailed estimate

The estimated cost of the operation following prior studies stands at thirty-one million seven hundred and two thousand five hundred (30,702,500) CFA Francs inclusive of all taxes.

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The supply is grouped into a single lot.

Participation in this consultation is open to National Small and Medium Size Enterprises with proven experience in this domain.

The supply which forms the subject of this invitation to tender shall be financed by the Budget of the Bamenda City Council for 2022 financial year under budgetary head 222 190.

The file may be consulted during working hours at the Bamenda City Council, Department of Technical Services, Tel: 677 144 131/675 102 929 upon publication of the invitation to tender.

The file may be obtained from the Bamenda City Council, Department of Technical Services, Tel: 677 144 131/675 102 929 upon publication of the invitation to tender against payment of the non-refundable sum of fifty thousand (50,000) CFA Francs , payable at Bamenda City Council Treasury under the budgetary head 712 101.

Each bid drafted in English or French shall be signed by the bidder or by a duly authorized representative and presented in five (05) copies including the original and four (04) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes; (A: Administrative file, B: Technical file, C: Financial file). The sealed pack shall bear no information on the enterprise, and should reach Bamenda City Council Tenders Board, not later than 08/09/202 2 at 10 am and should carry the inscription:

Request for Quotation N°002/RQ/BCCITB/2020 of 16/08/2022 for the supply of office equipment to the Bamenda City Council “under emergency procedure” .

“To be opened only during the bid-opening session”

The maximum duration of execution provided for by the Contracting Authority shall be two (02) calendar months , as from the date of notification of the Service Order for the commencement of works.

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file, issued by an approved Insurance company, (see list in document No. 12 of this tender file), of an amount of six hundred and fourteen thousand fifty (614,050) Francs CFA, valid for thirty (30) days as from the date of validity of the offers. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided. 

For fear of being rejected, only originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. 

The opening of the bids in one phase shall be done on the 08/09/2020 at 11 am prompt in the Conference Hall of the Bamenda City Council by the Internal Tenders Board. Bidders may attend or be represented by a duly mandated person.

The evaluation of bids shall be carried out in three stages:

• 1^st Stage: verification of the conformity of each administrative document;
• 2^rd Stage: Analyses of Financial bids.

The criteria of evaluation shall be as follows:

1-Eliminatory criteria

-                      Absence of bid bond;

- Forged, scanned, false or fake document;

- Non-compliance with the bid model

- Deadline of supply more than the prescribed;

- Omission of a quantified task on the bill of quantities;

2 -Essential criteria

The following essential criteria shall be evaluated in a binary manner (satisfactory or not) and will

include:

- Financial position;

- Presentation of bids;

- After-sales service;

The Contract shall be awarded to the bidder whose bid is in conformity to the provisions of the tender file and on the basis of the lowest bid and technical quality, confer article 99 of the public contracts code.

The bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from Bamenda City Council, Department of Technical Services, Tel: 677 14 41 31/675 10 29 29

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