Within the framework of 2023 Public Investment Budget, the SDO for MEZAM, the Contracting Authority, hereby launches a REQUEST FOR QUOTATION for the REHABILITATION OF THE DIVISIONAL DELEGATION OF PUBLIC CONTRACTS, MEZAM DIVISION OF THE NORTH WEST REGION

Work to be done consists of

- Masonry and concrete work;

- Earthworks;

- Roof work;

- Wood and metal works;

- Electrification;

- Painting;

- Tiling.

The estimated cost after preliminary studies is Nine million five hundred thousand (9,500,000) FCFA.

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The works consist of a single lot as follows: REHABILITATION OF THE DIVISIONAL DELEGATION OF PUBLIC CONTRACTS, MEZAM DIVISION OF THE NORTH WEST REGION

Participation in this Invitation to Tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this Invitation to Tender shall be financed by the 2023 Public Investment Budget of MINMAP, Budget Head No IY00136 Imputation No 5710030034516250523112335

The file may be consulted at the private Secretariat of the Senior Divisional Officer, Mezam in Bamenda Telephone (237) 233 36 15 86 during working hours as soon as this notice is published

The tender file shall be obtained from the private Secretariat of the Senior Divisional Officer for Mezam as soon as this Notice is published against payment of the non-refundable sum of twenty thousand (20.000) CFA francs, payable at the Public Treasury, representing the cost of purchasing the Tender File.

Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the private Secretariat of the Senior Divisional Officer for Mezam not later than 28/02/2023 at 10:00 AM local time and should carry the inscription:

<<REQUEST FOR QUOTATION

N°06/RQ/ E.29/EFAS/MDTB/2023

OF 07/02/2023 FOR THE REHABILITATION OF THE DIVISIONAL DELEGATION OF PUBLIC CONTRACTS, MEZAM DIVISION OF THE NORTH WEST REGION>>

“To be opened only during the bid-opening session

The maximum deadline provided by the Delegated Contracting Authority for the execution of the works forming the subject of this Invitation to tender is sixty ( 60) Days

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of one hundred and ninety thousand (190,000) CFA Francs and valid for thirty (30) days beyond the date of validity of bids

        Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 28/02/2023 at 11:00 AM local time, in the conference Hall of the Divisional Delegation of Public Contracts for Mezam by the MEZAM DIVISIONAL TENDERS BOARD. Only bidders may attend or be represented by duly mandated persons of their choice who have knowledge about the bids

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1. 1.      Absence of Bid Bond.
2. 2.      Non respect of 48hours given for the absence or non-conformity of a document in the administrative file;
3. 3.      False declaration or falsified documents;
4. 4.      A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5. 5.      Non-compliance with model bid
6. 6.      Incomplete financial file;
7. 7.      Absence of a quantified unit price;
8. 8.      Non respect of 75% of essential criteria;
9. 9.      Name of company suspended by MINMAP or the non-completion of any project in the previous years

10. Financial capacity below a third of the estimated cost

2. Essential criteria

1-    General presentation of the Tender;

2-     Financial capacity;

3-    References of the company in  similar achievements;

4-    Quality of the personnel; 

5-    Technical organization of the works;

6-    Safety measures on the site;

7-    Logistics;

8-    Attestation and report of site visit signed by the Contractor;

9- Special Technical Clauses initialed in all the pages and signed at the last page;

10- Special Administrative Clauses completed and initialed in all the pages and signed at the last page.

This evaluation will be done in a purely positive ( yes) or negative ( no) with an acceptable minimum of 75% of the essential criteria taken into account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100 % of the eliminatory criteria and at least 75% of the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

           Complementary technical information may be obtained during working hours from the the Senior Divisional Officer, Mezam Bamenda Telephone (237) 233 36 15 86

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