Within the framework of the execution of the 2018 state budget, the State of Cameroon represented by THE LORD MAYOR ELAK COUNCIL hereby launches in on emergency procedure an open natlonol Invitation to tender for the CONSTRUCTION OF A BLOCK OF TWO CLASSROOMS AND OFFICES AT G.S. EBLOM-OKU OKU SUB DIVISION, BUI DIVISION.

The construction works subfect to this Invitotion to tender include detail description of the items found In the bill of quantities (detail cost estimate).

19 000 000

Unique Lot

Participation In this present Invitation to tender is opened to all registered and qualified companies or groups of companies based In the Republic of Cameroon, with the necessary financial capability, technical and professional expertise In Public works (construction domain).

The said works shall be financed as per the following programmed budget head of the 2018 Public Investment Budget (PIB 2018) of the Republic of Cameroon under the Ministry of BASIC Education assigned to THE LORD MAYOR ELAK-OKU.

The said works shall be financed as per the following programmed budget head of the 2018 Public Investment Budget (PIB 2018) of the Republic of Cameroon under the Ministry of BASIC Education assigned to THE LORD MAYOR ELAK-OKU.

The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundoble sum of Forty thousand (40,000) Francs CFA payable to the Municipal Treasury Elak council. Tel: 675 725 417 '

Each bid written In English or French shall be signed by the bidder or by a duly
authorized representative and presented In seven (7) copies, that Is one (01) original and six (06) copies labelled as such. These shall be submitted In one sealed pack containing three (3) envelopes, that Is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed pack shall bear no information about the company and shall reach the. Service in charge of the award of contracts Elak Council not later than 26/02/2018 at 10:30 am local time and note should be token that In case of any ambiguities or differences during opening, only the original shall be considered authentic. The sealed pack shall bear the following inscriptions;

OPEN NATIONAL INVITATION TO TENDER
N° 02/ONIT/ECITB/ 2018 OF 05/02/ 2018
FOR THE CONSTRUCTION OF A BLOCK OF TWO CLASSROOMS AND OFFICES AT G.S EBLOM-OKU OKU SUB DIVISION,BUI DIVISION,NORTH WEST REGION

(To be opened only during bids opening session)

The maximum deadline for the execution provided for by the Contracting Authority shall be three months (90 calendar days) with effect from the date of notification of the Service Order to start works.

 Each bidder shall enclose In his administrative documents a bid bond (provisional guorontee) that respects the model in this tender file of Three hundred and eighty thousand (380,000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.), including the bid bond, must imperatively be produced In accordance with the Special Tender Regulations or such bids shall be subject to rejection. They must obligatorily not be older than three (03) months. Double certlflcotlon shall not be accepted. Any b!d that shall not be in conformity with the prescriptions of this tender shall be declared nadmissible. The provisional guarantee will be released no loter than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who Is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.
NB: The successful bidder shall during site Installation present the originals of the respective documents for strict verification of their authenticity.

The offers shall be opened In a single phase, according to the following schedule. In the office of the chairman of the tenders Board for ELAK COUNCIL situated at Elak Oku. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase and two stages.
a) Stage I shall involve:
I) Opening and appraisal of validity, authenticity and completeness
11) Opening of envelopes containing technical documents to aopralse and evaluate technical proposals
NB: Any bids which shall not obtain 80% score In the technlcol evaluation shall simply be eliminated.
b) Stage II opening of financial offers to appraise proposed amount for the project.

There are two types of evoluation criteria; elimlnatory and essential criteria. The aim of these criteria Is to Identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.
Eliminatory criteria:
Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these cri'erio leads to the rejection of the bid made by the bidder.
They refer especially to:
• Absence of an element In the administroiive file;
• Deadline for delivery high^^?4b^t prescribed;
• False declaration, forged or scanned documents;
• A bid with the external envelope corrying a sign or mork leoding to the Identification of the bidder.
• Two Bids with the same personnel
• Incomplete financial file.
• Technical assessment mark lower than 80% of "Yes".
 Essential criteria
Essential criteria are primordial in the judgment o' the techmco/ and financial capacity of candidates to execute the works forming the subject of the invitation to tender.
The criteria relating to the qualification of candidates are based on the following:
• General presentation of the tender files;
• References of the company in similar achievements;
• Experience of supervisory stoff ;
• Logistics (Equipment);
• Methodology;
• Financiol capacity;
• Attestation of site visit signed by both the Project owner
• Report of site visit signed by the Contractor
The Speciol Technical Clauses (STC). (Each page should be Initialed end the last page signed end stamped);
• Special Administrative Clauses completed (each page should be Initialed and the last page signed and stamped);
• Pre - Financing capacity not lessthan75% of the amount required In the offer.The essential criteria are subjected to minimo whose detail Is given In the Special Regulation of the Invitation to tender (RPAO).
ll Main qualification criteria
The criteria relating to the qualification of candidates could be Indicative on the following:
The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (RPAO).
This evaluation shall be done in a purely binary method with or (yes) or a (no) with an acceptable minimum of 80% of the essential criteria taken in to account. The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the elimlnatory criteria and at
least 80% of the essential criteria

The contract shall be awarded to the lowest bidder, who fulfils the technical and administrative requirements.

Bidders will remain committed to their offers for a period of ninety (90) days from the lost date of for the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts.